Event Coordinator Intern at Irembo

Event Coordinator Intern

Irembo is a technology company that designs and develops digital products to ease the accessibility of services in users’ everyday lives worldwide, starting with Rwanda. Our pioneer product, IremboGov, has enabled Rwandan citizens and foreigners to access over 100 public services online through a one-stop-shop platform. To date, we have made over 20M+ transactions through our platforms. We have ambitious goals to scale our technology worldwide to enable more governments and institutions to serve their citizens better. More information is available on irembo.com.

Project Title: Event Elevation

The Event Coordinator intern plays a vital role in supporting the organization and execution of events. Liaise with internal and external stakeholders and work closely with clients, vendors, and team members to ensure successful event delivery. The Event Coordinator intern contributes to various event management aspects, helping create memorable experiences for attendees.

Project Description

The intern will help solve the challenge of improving communication and collaboration among internal and external stakeholders. Will work with clients, vendors, and team members to improve coordination for successful event delivery in Events Operations and reporting. This will increase the company's event management capacity during busy seasons or periods of high workload and help the team scale accordingly.

Scope of Work

The intern will be involved in many event-related activities and help elevate our brand image in said events.

The responsibilities include:

• Support the Communications (Comms) team with setting up venues, booths or any other logistical work on events in which Irembo is involved in.

• Be able to document processes about Comms, as well as meeting minutes and important information related to Comms, at a highly comprehensive and organized level. This also applies to Comms material stock management.

• Work with vendors to get supplies on Comms and support with payment requests and follow-ups with the involved stakeholders.

• Support with enforcing internal Comms of Irembo through company-wide syncs (Weekly Syncs).

• Provide real-time support during events, external and internal, and work with stakeholders throughout the whole process to assist with logistics.

• Develop advanced organisational knowledge on Irembo for interacting with external partners at Forums, conferences and events.

Required Skills

Education Background:

• Bachelor’s degree in Business Administration, Marketing, Communications or related field.

Organizational Skills: Ability to efficiently manage multiple tasks and details.

Communication Skills: Clear and effective communication with stakeholders.

Problem-Solving Abilities: Quick decision-making and resolution of unexpected challenges.

Attention to Detail: Meticulous focus on all aspects of event planning.

Time Management: Efficient handling of schedules and timelines.

Negotiation Skills: Adept at negotiating contracts and terms with vendors.

Adaptability: Flexibility to navigate dynamic event environments.

Creativity: Innovative thinking for memorable event concepts.

Team Collaboration: Effective cooperation with diverse team members.

Budget Management: Responsible management of event budgets.

Customer Service: Providing excellent service to clients and attendees.

Crisis Management: Staying calm and managing unexpected issues.

Networking:

• Building and maintaining industry contacts.

• Ability to manage multiple tasks and details efficiently.

Key Deliverables

• A streamlined tracking system for Comms material in our company stock.

• Tracking of attendance during Irembo events and follow-up emails to clients after said events.

• Occasionally lead the team weekly syncs - schedule speakers, coordinate the lineup and ensure there is content to be shared every week.

Work Tools and Benefits:

• Work laptop.

• Monthly communication allowance (MTN or Airtel).

• Breakfast, lunch, and hot beverages (tea, coffee) at work.

• Access to mental health support and therapy sessions with licensed therapists through a renowned mental wellness platform.

• Great working environment with growth & learning opportunities, a young, diverse & creative team!

Location

• Nyarutarama, Kigali, Rwanda

Application Deadline: February 8, 2024

We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. We're on a mission to change our continent through technology and are committed to a diverse and inclusive workplace and strongly encourage applicants from all backgrounds, nationalities, and walks of life.

Our head office is based in Kigali, Rwanda.