Finance Assistant Intern at Community Health Boosters (CHB)

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB's mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

CHB is inviting highly motivated individuals to join our team as a Finance Assistant Intern. Based at our Head Office in Kigali, this internship offers a dynamic opportunity to contribute to our mission of empowering youth and enhancing community health.

Job Summary:
Finance Assistant will be responsible for the day-to-day finance and accounting functions of CHB. This role involves ensuring proper documentation, timely preparation of payment vouchers, dispatching cheques to staff/vendors, submitting accurate accountabilities, and adhering to CHB policies and procedures. Additionally, the position requires close collaboration with the accounting firm to track and liquidate partner advances, staff, and travel advances for month-end reports.

Reports to: Finance Manager

Essential Duties and Responsibilities:

• Implement and adhere to CHB finance policies and procedures.
• Receive and review all financial documents.
• Prepare requisition forms, payment vouchers, and supporting documents.
• Ensure all vouchers are approved by the respective authorities.
• Submit accountabilities in accordance with CHB policy & procedures.
• Maintain a proper filing system for all financial documents.
• Record all disbursements and receipts transactions in the accounting records.
• Prepare support documents for periodic reports.
• Submit weekly cash receipt reports.
• Ensure compliance with CHB policies/procedures and Donor requirements.
• Administer petty cash and maintain adherence to financial standards.
• Manage office safe, securely locking in important documents and petty cash.
• Participate in annual budget development and management.
• Perform other duties and responsibilities as required.

Education and Experience:

• University degree in Finance or Accounting; part qualification of any professional course ACCA, CPA, CAT, is an added advantage.
• Fresh graduate or awaiting graduation.
• Demonstrable knowledge of donor financial/accounting procedures, IFRS, budget monitoring & auditing.
• Proficiency in Excel spreadsheets, MS Word, and experience with accounting software.

Communication Abilities:
Ability to read, analyze, and interpret financial documents. Proficient in report writing and effective communication.

Mathematical Skills:
Ability to perform basic arithmetic operations and reconcile accounts.

Other Skills and Abilities:

• Ethical and confidential handling of finance and HR information.
• Strong communication and interpersonal skills.
• IT literacy and proficiency with accounting packages.
• Proactive attitude and strong initiative.
• Ability to work effectively in a team.
• Excellent oral and written communication skills.
• Results-oriented.

How to Apply:
Interested candidate should Submit application documents, including a one-page cover letter, updated CV with contacts of three professional referees, and copies of qualification certificates, via email to recruitment@chbrwanda.org with the subject CHB – Finance Assistant Intern before May 20^th, 2024 at 5 pm

Note: Late applications will not be accepted. Only applicants meeting the requirements will be contacted.

Starting date: As soon as possible

CHB is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace where all employees are valued, respected, and supported.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

CHB has a zero tolerance policy with regard to Sexual Exploitation and Abuse by CHB‘s personnel against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEA) is the responsibility of everyone and all selected candidates will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behaviour related to sexual exploitation, abuse, and harassment and may be required to provide additional information further on in the selection process. By applying, the job applicant confirms their understanding of these recruitment procedures.