Finance/Administration Intern     at Interpeace

Call for Applications: Internship at Interpeace Rwanda

Job Title:          Finance/Administration Intern             

Reports To:     Finance Officer

Units:                 Global Operations & Programme Management

Duty Station:   Kigali Rwanda

Duration:         Minimum three (3) months.

Background

Interpeace is an international organization for peacebuilding, headquartered in Geneva, Switzerland. Its aim is to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion. Interpeace also strives to assist the international community (and in particular the UN) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion. For more information about Interpeace, please visit www.interpeace.org 

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

support of national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing, participatory governance, and regional collaboration. In this work, Interpeace has had long-term partnership with different national organizations, and we are also collaborating with the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, Ministry of Local Governance and Rwanda Prison Fellowship, amongst others. Similarly, to our work in other countries, important programmes are our Rwanda Healing Programme: “Reinforcing community capacity for social cohesion through societal trauma healing in Bugesera District’’ Pilot Programme supported by the European Union. This programme which is being implemented in partnership with the PFR and in close collaboration with the Government of Rwanda through the NURC, is seeking to develop an approach to mental health in a specific post-conflict context, where community-based approaches have been identified as solutions to strengthening social cohesion in a post-genocide context, simultaneously contributing to socioeconomic development, and strengthening social cohesion. Our regional programmes are focused on fostering strong relations across borders.

 Scope of work

Working as a member of the Rwanda healing Programme, under the supervision of the Programme manager, the intern will provide support to Interpeace’s Rwanda Programme. S/he will gain insights into the process of programme management, budget development, report writing, concept note and proposal development and developing communication skills with internal and external stakeholders.

A skilled supervisor will guide and mentor the intern during the internship. This includes:

• Discussing and setting the development objectives for the internship period with the intern
• Providing the resources and support required to meet the requirements and development objectives of the internship
• Providing mentorship and regular feedback on performance
• Issuing an internship certificate

 Specific duties include but are not limited to:

• Support the organization of workshops/events including supplies and logistics. Arrange the availability of equipment, registration of event participants, transportation, displays, requesting quotes, coordinating catering, and liaising for facility rental and other event needs.
• Preparation of mission orders and letters for staff, partners and consultants travelling to the country or outside the country.
• Drive forward process and system improvements to support the delivery of excellent events, including post-event follow-up.
• Soliciting quotations from vendors when required.
• Assist in Interpeace travel bookings (hotel accommodations & air tickets) for both local, regional, and international travels.
• Support the Administration Assistant in handling Interpeace Rwanda official correspondences.
• Scanning and uploading finance documents into FSD.
• Timely review of incoming invoices before submission to finance for payments.
• Maintain updated Interpeace Rwanda files both physical and soft.
• Maintain an updated inventory list of Interpeace Rwanda office.
• Providing any additional support to Interpeace’s Rwanda team as needed.

 Skills that the intern will develop and knowledge that the intern will acquire

• Acquire knowledge in the thematic areas covered by Interpeace Rwanda programme, particularly on issues around mental health, peacebuilding, and incubation of livelihood initiatives.
• Project/programme management
• Strengthen drafting and communication skills
• Events planning & coordination
• Supporting teams with administration duties such us preparing activity requests and event expenditures reporting
• An understanding of basic accounting principles
• An understanding of basic procurement practices
• Basic knowledge of Quick books software
• Drafting written communication (minutes of the meetings, briefs, letters, e-mails, etc.)

 Qualifications

Candidates with relevant qualifications are invited to apply. Relevant experience and qualifications may include:

Education

• Undergraduate degree in business administration, accounting and finance or similar disciplines.
• Secondary level education supplemented by at least 3 years’ relevant experience and further training in, for example bookkeeping, accounting, communication or business administration can be considered.
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Organizational and planning skills.
• Fluent in English or French and good working knowledge of the other language
• Excellent knowledge of Kinyarwanda is required.
• Advanced writing and communications skills in either English or French is required
• Having experience of at least two years with international not for profit making organizations is an added value.

How to Apply

Qualified candidates may submit a complete curriculum vitae and a letter of intent to:

kayinamura@interpeace.org

“Internship: Rwanda Programme” MUST BE included in the subject line of the application e-mail to be considered.

Please note that due to high volume of applications, ONLY short-listed candidates will be notified.

For more information about Interpeace, its values and working principles, please visit the Interpeace website www.interpeace.org.

The deadline for applications is 5^th  July 2024.

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.