Finance Officer Intern at Community Health Boosters (CHB)

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB's mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

To support the effective financial management of our programs and projects, CHB is seeking a motivated Finance Officer Intern to assist with day-to-day financial tasks, including budgeting, tracking expenditures, and supporting the finance team.

Position Summary

Purpose of the Assignment

The Finance Officer Intern will assist in ensuring the smooth operation of CHB’s financial systems by providing support in the areas of financial record-keeping, reporting, and budgeting. The intern will work closely with the Finance Assistant and other team members to support the effective implementation of CHB’s financial processes in line with donor requirements and organizational standards.

Reports to: Finance Assistant

Key Responsibilities

The Finance Officer Intern will support the Finance Officer and the broader finance team with the following tasks:

Financial Management & Accounting:

• Assist in maintaining accurate financial records, including receipts, invoices, and other documentation.
• Support the processing of payments, including vendor invoices, staff advances, and reimbursements.
• Help ensure compliance with financial policies, procedures, and donor requirements.

Budget Monitoring & Reporting:

• Assist in the preparation and monitoring of program budgets to ensure funds are used appropriately.
• Support the preparation of monthly, quarterly, and annual financial reports.
• Help track expenditures and ensure they are aligned with approved budgets and funding allocations.

Reconciliation & Audits:

• Assist with the monthly reconciliation of bank statements and financial records.
• Help prepare for internal and external audits, ensuring that all financial records are accurate and up-to-date.

Cash Flow & Banking:

• Support the monitoring of cash flow to ensure the availability of funds for program implementation.
• Assist with bank transactions, including depositing funds and updating bank records.

Financial Data Entry & Filing:

• Assist in inputting financial data into accounting software and maintaining up-to-date financial records.
• Organize and maintain physical and digital files for financial documentation.

Support to Program Staff:

• Provide financial guidance to program teams on budget tracking, expenses, and financial reporting.
• Collaborate with the Program Assistant and other departments to ensure financial needs are met for project activities.

Contribution to Organizational Development:

• Support the development and improvement of CHB’s financial systems and policies.
• Contribute to training sessions or workshops for program staff on financial management and reporting

Qualifications and Experience:

The ideal candidate should possess the following qualifications:

• Currently pursuing or recently graduated with a degree in Finance, Accounting, Business Administration, or a related field.
• Basic knowledge of accounting principles and practices.
• Previous experience in a similar role (internship, volunteer, or job) is an advantage, though not required.
• Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with accounting software is a plus.
• Strong attention to detail, with excellent organizational and time-management skills.
• Good verbal and written communication skills, with the ability to work well with a diverse team.
• High ethical standards and a commitment to transparency and accountability.

How to Apply:

Interested candidates should submit a one-page cover letter, ID, updated CV with contacts of three professional referees, and copies of qualification certificates to recruitment@chbrwanda.org with the subject line " CHB – Finance Officer Intern." Before October 18^th, 2024, at 5 pm

Note: Late applications will not be accepted. Only shortlisted candidates will be contacted for further assessment.

CHB is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace where all employees are valued, respected, and supported.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

CHB has a zero tolerance policy with regard to Sexual Exploitation and Abuse by CHB‘s personnel against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEA) is the responsibility of everyone and all selected candidates will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation, abuse, and harassment and may be required to provide additional information further on in the selection process. By applying, the job applicant confirms their understanding of these recruitment procedures.