Job Opportunities at Ministry of Justice (MINIJUST)

1. IECMS Systems &Process Specialist

Job responsibilities

• Regular business processes system review, ensuring solutions meet business needs and requirements and propose the areas for improvement.
• Gather users requirements, review change requests and system requirements;
• Evaluating existing IECMS processes and Oversee the development of new processes/features;
• Researches, analyzes, and recommends improvement
• To IECMS system processes in order to improve overall system performance
• Translate highly technical specifications into clear non-technical requirements
• Conducting meetings and presentations to share ideas and findings to stakeholders
• Communicating the insights and plans to cross functional team members and management.
• Gathering critical information from meetings with
• Various stakeholders and producing useful reports.
• Working closely with justice sector institutions technicians, and managerial staff.
• Staying up-to-date on the latest process and IT advancements to automate and modernize systems
• Provide documentation of all processes and training as needed
• Coordinating IECMS system process improvement strategies with different stakeholders
• Overseeing all aspects related to the implementation stages of IECMS system process improvement initiatives
• Analyzing and monitoring implemented changes to business processes and making adjustments as needed
• Monitoring, measuring and providing feedback on process performance
• Facilitating process workshops that involve eliciting process requirements and liaising with users NB: An understand of ERP, BPM, and BI tools, having certificate in CBAP (Certified Business Analysis Professional), PBA (Professional in Business Analysis), AAC (Agile Analysis certification), PMP (Project Management Professional) is an added advantage. Having 3+ years previous experience with gathering requirements from the clients/business and documentation.
• Ability to see the big picture, understand project
• Objectives and be able to apply their understanding of how processes should work to operational improvement initiatives
• Experience in communicating and presenting to stakeholders and/or Senior Leadership;
• Interpersonal skills to influence and spur change,facilitate and enhance performance within a cross -functional environment;
• Drive to keep up to date with developments and trends in the tech and modern software development;
• The ability to learn quickly and work with minimum supervision;
• Excellent analytical and conceptual thinking skills
• Proven ability to assess business needs and translate them into relevant solution
• The ability to influence stakeholders and work closely with them to determine and achieve acceptable solutions.
• Excellent documentation and communication skills.
• Experience creating detailed reports and giving presentations.
• Excellent planning, organizational,
• Experience with business, technical and technological requirements analysis;y technical skills & knowledge required:

Minimum qualifications

• Bachelor's Degree in Software Engineering, Computer Engineering, Information and Communication Technology, Electronics and Telecommunication Engineering, Information Systems, Computer Science, Business Information Technology with 5 Years of relevant experience

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2. Senior Software Developer

Job responsibilities

• Analyze IECMS users’ needs and system requirements and keep new design documentations;
• Implement change requests by performing coding and design reviews;
• Integrate the IECMS with existing systems where applicable;
• Maintain system documentation to describe program development, logic coding structure, changes and corrections;
• Maintain code source and versioning;
• Perform software tests based on requirements and designs;
• Support in provision of API development and documentation;
• Monitor system performance and optimization
• Recommend standards and specifications for hardware needed to optimize the performance of the IECMS. NB: Having 5+ years of professional software development experience, in Advanced Java and experience in designing and implementing RESTful APIs.
• Experience in data analytics is an added value

Minimum qualifications

• Bachelor of Science in Computer Science, Information Technology with 5 Years of relevant experience

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3. Financial Management Specialsit

Job responsibilities

TECHNICAL KEY RESPONSIBILITY AREAS

i. Coordinate the development, execution and monitoring of SPIU Project budgets.

• Participate in the development of key priorities and Action Plan of MINIJUST SPIU projects;
• Participate in the budget preparation process of all projects;
• Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist;
• Monitor projects’ budget execution rates and advice where need be;
• Receive and check all invoices, requests and prepare payment;
• Ensure timely preparation of periodic budget execution and financial statement reports;
• Participate in budget revision process of projects;
• Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices.

ii. Produce Periodic financial statements

• Prepare bank accounts reconciliation statements;
• Analyze financial statements for consistency
• Correct errors found in financial statements
• Consolidate project reports and the accounting information and populate the reporting format as provided by PAU.
• Follow up the approval of the project financial statements as per development partners reporting requirements were necessary.
• Follow up replenishment of funds from the concerned development partners;
• Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents.
• Facilitate process of internal and external audit of different programs and projects under the SPIU
• Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline;

iii. Coordination of pay and compensation.

• Supervise the preparation of the project budget of staff compensation;
• Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff;
• Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations.

iv. Transactional cash management.

• Verify staff payroll for bank transfers at the end of each month;
• Ensures all invoices from external parties (contractors, suppliers, e.t.c.) are paid in due time, by bank transfer, cheque or cash and arrange those documents sequentially by date;
• Check and prepare payment documents for further processing;
• Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews.
• Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and cash-on-hand, establishment and signature of cash count statements.
• Prepare cash calls, face-forms from donors.

v. Operational Support.

• Ensure the preparation of monthly project inventory report and monthly inventory review;
• Ensure regular update and inventory of assets register for the project.

vi. Coordinate and monitor activities of the Projects

• Ensure preparation and submission of activity plans and periodic report;
• Build and strengthen partnerships with donors such as EU, basket Fund Development Partners (EU, KfW and Enabel), service providers, and other potential partners.

vii. Reporting

• Guide the identification of a development project.
• Coordinate the preparation of the development project budget.
• Review the development project and submit for approval
• Follow up with the donors to ensure timely cash replenishment.

Other skills include:

• Proficiency in Financial Management systems and In-depth knowledge of the Rwanda’s public finance management;
• In-depth knowledge of the legal and institutional framework of Rwanda’s public finance management ;
• Strong analytical, problem solving and Organizational Skills;
• Excellent communication skills in English or French and proven ability to produce high quality documents (knowledge of both language being an asset);
• Strong analytical skills; Team work and Excellent Interpersonal relations;
• Proactive, Persistent and Consistent;
• Independent, objective and honest;
• Planning & Monitoring Skills; Problem analysis; problem-solving and result oriented skills

Minimum qualifications

• Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 3 Years of relevant experience

• Master's Degree in Accounting with CPA/CPFA/CPFM intermediate level/ACCA Foundation Level (Completion of ACCA Applied Skills papers), Finance with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM with 3 Years of relevant experience

Required certificates

• Certified Public Accountant (CPA)

• Association of Chartered Certified Accountants (ACCA)

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4. SPIU Coordinator

Job responsibilities

Technical Key Responsibility Areas

I. Fiduciary Management of day-to-day SPIU operations

• Verify and sign on payments under SPIU
• Supervise provision of all required information on the programs/ projects to facilitate internal and external audits of the programs/ projects
• Supervise management and preservation of all records of the program and project in line with the program/ project requirements.
• Supervise work with the Procurement/ Finance Unit to ensure proper storage of procurement & financial records in line with the program/ project requirements

II. Project Design, Development and Management

• Consult with the Departments at MINIJUST to identify key priorities for funding by the programs/ projects
• Takes lead in the preparation of draft programs/ project proposals under SPIU for review by MINIJUST and the concerned development partner
• Supervises preparation of quarterly/annual plans and related budgets for programs/ projects to be reviewed and approved by program/ project steering committees

III. Project Monitoring and Evaluation and Reporting

• Supervises compliance of implemented activities with the Program/ Project requirements
• Supervises preparation of reports (activity and financial) based on guidelines and requirements of Ministry of Justice and concerned development partner. Co-manages mid-term reviews and end of project reviews conducted by the development partners

IV. Stakeholder Engagement

• Attends all stipulated meetings articulated in the concerned credit/ grant agreements of development partners
• Hosts all the concerned appraisal/ supervision missions of the development partners
• Builds and strengthen partnerships with stakeholders in government and development partners as well as service providers A holder of a project management professional (PMP) Certificate with Five (5) years of relevant experience is Eligible.

Minimum qualifications

• Bachelor's Degree in Economics, Project Management, Management, Development Studies, Statistics, Monitoring & Evaluation, Accounting, Finance, Business Administration with 7 Years of relevant experience
• Master's in Finance, Economics, Project Management, Development Studies, Statistics, Monitoring & Evaluation, Management, Accounting, Business Administration, Public Finance with 5 Years of relevant experience
• PhD in Project Management, Finance, Accounting, Monitoring & Evaluation, Development Studies, Management, Business Administration, Economics, Statistics with 2 Years of relevant experience

Required certificates

• Professional in Project Management (PPM)

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