Documentation and Archives Officer at Gisagara District

Job responsibilities

• Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
• Develop and implement, in collaboration with concerned staff, an information classification and access policy;
• Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
• Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
• Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
• Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Minimum qualifications

• Bachelor's Degree in Office Management

  0 Year of relevant experience

• Advanced Diploma in Library and Information Science

  0 Year of relevant experience

• Bachelor's in Library & Information Science

  0 Year of relevant experience

• Advanced Diploma in Bibliotheconomy

  0 Year of relevant experience

• Office Management

  0 Year of relevant experience

Required competencies and key technical skills

• Report writing and presentation skills

• Organizational and planning skills

• Organization skills

• Knowledge of archive management software

• Knowledge of the documentation management system (DMS) would be an advantage

• Knowledge of integrated document management

• Communication skills

• Interpersonal skills

• Bookkeeping skills

• Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

• Proficiency in information technology,Computer literacy