Job Opportunities at Senate

1. Legal affairs Specialist

Job responsibilities

• Deal with legal issues and provide legal advice on institutional matters to ensure their compliance with applicable laws, instructions, regulations and procedures;
• Review and provide legal advice on contract documents and MoUs between the institution and stakeholders to ensure they are to laws and procedures in use;
• Provide legal opinions to the petitions submitted to the Senate - Liaise with the Senate departments in order to obtain information to handle requests assigned to;
• Prepare at first degree any tender contract entered into between the Senate and contractors/service providers;
• Prepare model contract and advise on the legal impact of strategic decisions to be adopted by the institutions;
• Prepare monthly, quarterly and annual report regards to the proper management of contracts.

Minimum qualifications

• Master's Degree in Law

  1 Years of relevant experience

• Bachelor's Degree in Law

  3 Years of relevant experience

• Diploma in Legislative Drafting

  0 Year of relevant experience

• Post Graduate Diploma in Legal Practices

  0 Year of relevant experience

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2. Documentation officer

Job responsibilities

• Acquire library supplies (materials, documents, books and other publications);
• Treatment of Information materials and Intellectual books;
• Manual and Electronic Cataloguing Analysis;
• Ensure registration, Classification, Cataloguing, Labelling, Indexing, Shelving, Stamping, Develop and maintain indexing and filing system of books and non- book materials, make them available in the database;
• Management of membership Subscriptions for borrowing and lending materials;
• Carry out inventory of books available and update records on a regular basis;
• Facilitate the access of the Library for members of Parliament, Staff of the Parliament and the Public;
• Publicize new acquisitions to members and staff and update on a daily basis the database and research instruments;
• Establish a digital library and make sure it is updated and manage information in a Documentary software
• Develop both strategic and operational plans for the documentation center;
• Collect and distribute newspapers and official gazettes;
• Develop the Library regulations and insure their implementation by develop and implement library policies, procedures, rules, regulations and user guides.

Minimum qualifications

• Bachelor's Degree in Library and Information Science,  Documentation, Archival Studies, Archives, Information Management, Arts and Publishing with 0 Year of relevant experience

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3. Administrative Assistant to the Deputy Clerk

Job responsibilities

• Draft letters/correspondences to be signed by the Deputy Clerk;
• Read and verify the form and substance of documents submitted to the Office of the Deputy Clerk;
• Prepare and manage correspondences of the Deputy Clerk;
• Dispatch and make follow-up for all documents from the Office of the Deputy Clerk to their respective destinations;
• Filing documents of the Office of the Deputy Clerk;
• Liaise the Deputy Clerk' Office with departments;
• Liaise with the Protocol for visitors of the Deputy Clerk

Minimum qualifications

• Bachelor’s Degree in Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Management, Office Management, Secretariat Studies, Office Management with 0 Year of relevant experience

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