Job Opportunities at Central University Hospital Of Butare (CHUB)
Central University Hospital Of Butare (CHUB) |
Type: Job
Published: 2024-02-15 | Deadline: 2024-02-22
1. Human Resource Officers (2 Positions)
Job responsibilities
I. Organization of Staff recruitment:
- Prepare CHUB/K recruitment plan and monitor its implementation;
- Provide advice and assistance to supervisors on staff recruitment;
- Prepare notices and advertisements for vacant staff positions;
- Schedule and organize interviews;
- Participate in applicant interviews;
- Conduct reference checks on possible candidates;
- Prepare, develop and implement procedures and policies on staff recruitment;
- Inform unsuccessful applicants;
- Manage staff contracts;
- Update staff lists according to Human Resources Information System or/and other system.
II. Staff attendance and leave Management:
- Monitor daily attendance; -Investigate and understand causes for staff absences;
- Recommend solutions to resolve chronic attendance difficulties;
- Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services;
- Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys;
- Consolidate and report on Monthly basis staff attendance to the supervisor and other competent authority.
III. Employee Labor Relations Management:
- Provide basic counseling to staff that have performance related obstacles;
- Provide advice and recommendations on disciplinary actions;
- Ensure compliance with labor laws and regulations;
- Provides guidance to managers, supervisors, and employees regarding laws, regulations, policies, procedures and practices related to employee relations matters;
- Deal with grievances and implementing disciplinary procedures;
- Assists the Director of Human Resources in the development of policies and procedures applicable to the human resource needs;
- Prepare all correspondences regarding employee relations;
- Submit monthly, quarterly and annually report to the supervisor.
Minimum qualifications
- Bachelor's Degree in Human Resource Management, Management with specialization in Human Resource, Business Administration with specialization in Human Resource, Public Administration with with a recognized Human Resource Professional Certification, Law with a recognized Human Resource Professional Certification, Business Administration with a recognized Human Resource Professional Certification, Administrative Sciences with a recognized Human Resource Professional Certification, Management with recognized Human Resource Professional Certificate with 0 Year of relevant experience
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2. Procurement Officer
Job responsibilities
I. Procurement Planning:
- Collect information on tenders to be issued in a given Financial year;
- Participate in the planning and budgeting process of the Institution;
- Prepare the procurement plan;
- Submit the procurement plan to management for approval;
- Submit the procurement plan to RPPA and publish on the institution?s website.
II. Procurement Plan execution:
- Follow up on the timely preparation of technical specifications/ToRs ;
- Prepare of tender documents ;
- Produce tender notices;
- Distribute tender documents and receive from bidders;
- Open and evaluate bids;
- Prepare notification letter for bidders and recommend contract awards.
III. Contract management:
- Organize and participate in contract negotiation;
- Participate in bid opening and evaluation;
- Provide information/support documents for contract drafting to the Legal affairs officer;
- Follow-up of contract execution and completion in collaboration with the user department;
- Monitor the contract execution, including making alerts on delivery deadlines in collaboration with user units, department or division;
- Avail necessary supporting documents for paying works, goods and services-related suppliers;
- Prepare certificates of completion for suppliers;
- Serve as Secretary to the institution tender committee.
IV. Reporting and filing of procurement documents:
- Produce and submit timely monthly report to RPPA on procurement plan progress;
- Produce procurement report as required by a funding Institution or donor;
- Facilitate Procurement Audit;
- Ensure a proper and safe filling system for procurementinformation;
- Submit periodical reports to the Executive Secretary.
Minimum qualifications
- Bachelor's Degree in Procurement or Purchasing and Supply Chain Management. Recognized procurement professional certification is an added advantage. 2.holder of a Degree in Management, Accounting,Law, Public Finance, Economics or Civil Engineering with Professional Certification such as: Chartered Institute of Procurement and Supply(CIPS), Certified International Advanced Procurement Professional (ClAPP) or any other recognized procurement professional certification is eligible.
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3. Director of Internal Audit Unit
Job responsibilities
I. Prepare annual audit plan:
- Carry out risk assessment of all the auditable areas;
- Make a list of all the engagement plans to be carried out throughout the year with their estimated time schedule;
- Compile all the relevant gathered information in one document;
II. Carrying out Financial Review(Monthly and Quarterly):
- Ensure monthly Review of the statement of Financial position;
- Ensure monthly Review of the statement of Revenues and Expenditures;
- Ensure monthly Review of the monthly statement of cash flow.
III. Carrying out systems audit:
- Assess whether current controls are adequate to identify risks and provide assurance on the adequacy and effectiveness of risk management practices;
- Help management to improve efficiencyand to ensure that governance, risk management and internal control systems are operating efficiently and effectively;
- Reviewing the existing and new information systems to assess the quality of controls and the relevance and reliability of the systems output.
IV. Carrying out compliance audits (semi- annually):
- Examine adherence to any policy, contractual, regulatory and legislative requirements;
- Ensure whether internal rules and regulations if any are adhered to;
- Evaluate whether procurement laws and procedures are followed.
N.B:Holding a professional certification in internal audit(Certified Internal Auditor (CIA) is an added advantage.
Minimum qualifications
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Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Economics with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM with 1 Years of relevant experience
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Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Economics, with CPA intermediate level or ACCA foundation level (Completion of ACCA Applied skills papers), of CPFA/CPFM with 3 Years of relevant experience
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4. Business Development Specialist
Job responsibilities
- Participation in the preparation of the CHUB strategic plan;
- Overseeing the consolidation of the Strategic and action plans from different units and ensuring that the Action Plan and budget are timely prepared according to professional standards;
- Support the in-charge units in implementation, monitoring and update of the Institution’s strategic and Action plans;
- Develop guidelines, tools and procedures to report the implementation of Institutional plans
- Support the in-charge unit to Work with all Units to ensure reporting deadlines before final submission are met and consolidate the Institution’s quarterly and annual reports ;
- Moderate the Consolidation of the budget from different units and ensure the linkage between the plans and the budgets
- Support the in-charge unit with the Analysis and consolidate the MTEFs from various units
- Overseeing the Maintenance of a list/database to track Planning, Monitoring and Evaluation and Reporting (PMER) capacities of all staff;
- Contribute to training on good PMER practices of all staff.
- Draft the improvement plan for CHUB development and ensure its implementation,
- Analyse and ensure the value for money for all CHUB services, business and assets,
- Assess the risks in hospital services and propose their mitigation.
Minimum qualifications
- Bachelor's Degree in Economics, Project Management, Development Studies, Health economics with 3 Years of relevant experience
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Master's in Project Management, Economics, Development Studies, Health economics with 1 Years of relevant experience
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5. Director of Planning, Monitoring and Evaluation Unit
Job responsibilities
I.Coordinate CHUB strategic Planning and Management for efficient healthcare services delivery:
- Coordinate Strategic Planning Process and ensure that the strategic plans are result-oriented;
- Ensure performance indicators of the Institution programs and activities are result-oriented;
- Ensure Terms of Reference of new projects are clear and well prepared;
- Ensure that Institution's programs and plans are aligned to the National Development Agenda.
II.Coordinate the budget preparation and Execution:
- Lead the preparation and consolidation of CHUB Budget;
- Ensure the linkage between CHUB plans and the budget;
- Ensure MTEFs are well prepared and submitted to competent Authority;
- Liaise with the Finance Unit to ensure proper execution of the Budget according to the plan.
III. Coordinate the Monitoring Evaluation and Reporting:
- Ensure Policies and Programs are being implement according to the Plan;
- Analyze the reports on programs implementation and evaluate results of programs and projects;
- Ensure Quality Reports for CHUB Programs and plans are timely submitted to competent Authority;
IV. Coordinate Hospital Hospital Data Management:
- Coordinate all activities related to data gathering interpretation and reporting
V.Organizational learning and capacity building:
- Provide regular feedback to the Management to improve quality Strategic, Policyand Programs Documents;
- Ensure establishment of a list/database to track planning, Monitoring and Evaluation and Reporting(PMER)capacities of all staff;
- Lead the training on good PMER practices of all staff;
VI.Establish Coordination and Partnership with Stakeholders:
- Develop and strengthen a relationship with stakeholders and organize meetings for annual review and reviews at the end of programs or projects;
- Ensure orientations and resolutions of CHUB working Group are well implemented.
N.B: A holder of a Degree in any other field with Project Management Professional (PMP) or any project/planning related professional course certified by competent organs with three (3) years of relevant working experience is eligible.
Minimum qualifications
- Bachelor's Degree in Economics, Project Management, Development Studies, Statistics, Monitoring & Evaluation, Public Policy, Management, Public Health, Public Health, Finance, Actuarial Studies, Project Planning, Strategic Planning, Business Administration with 3 Years of relevant experience
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Master's in Project Management, Finance, Economics, Public Policy, Management, Business Administration, Development Studies, Statistics, Monitoring & Evaluation, Actuarial Studies, Development Planning, Strategic Planning, Project Planning with 1 Years of relevant experience
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6. Administrative Assistant to the Deputy Director General in charge of Support Services
Job responsibilities
- Keep the daily management, agenda and appointments of the office of the Deputy Director General for Support Services,
- Assistance to ensure timely and regular performance of routine activities of the office of the Deputy Director General for Support Services,
- Receive and orient visitors of the Deputy Director General for Support Services,
- Prepare the Deputy Director General for Support Services Travels, missions and meetings,
- Filing both electronic and hard documents in the office of the Deputy Director General for Support Services,
- Orient correspondences and monitor to ensure that feedback is timely provided,
- Receiving text messages or telephone calls for the Office of the Deputy Director General for Support Services,
- Responding to the Deputy Director General for Support Services of the corrections documents/files before it is signed,
- Typewrite texts, minutes, reports and correspondences from the Office of the Deputy Director General for Support Services.
Minimum qualifications
- Bachelor's Degree in Economics, Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Educational Sciences, International Relations, Management, Communication, Journalism, Public Relations, Media, Law, Development Studies, Procurement, Psychology, Accounting, Office Management, Arts and Publishing, Political Sciences, Public Health, Finance, Marketing, Business Administration, Customer Relations, Business Information Technology, Translation and Interpretation, Hospitality Management, travel and tourism management, Language and Arts Education, Linguistics and Literature, Office Management and Administration, Logistics and Supply Chain Management, Arts and Creative Industry, Social work
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Advanced Diploma in Secretarial Studies, Office Management, office management and administration
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7. Infrastructure and Non - medical Equipments Maintenance Officer
Job responsibilities
I.Participation in designing and preparation of Non-Biomedical Maintenance system:
- Ensure administrative management of the entire team responsible for maintenance of medical equipment;
- Supervise, train and direct biomedical technicians and other support staff;
- Establish, orient and monitor induction program for biomedical staff;
- Ensure and participate in daily maintenance, repair and calibration of biomedical equipment;
- Advise medical regarding the use of medical equipments;
- Ensure the safekeeping of Biomedical equipment user manuals;
- Prepare and assist end-users in setting proper specification of biomedical equipment to be procured.
II. Plan and ensure preventive maintenance for the department:
- Initiate and prepare acquisition plan of all medical equipment and spare parts;
- Ensure preparation and maintenance of detailed repair records;
- Ensure prompt maintenance of equipment is done; -Investigate any work incidents on medical equipment;
- Identify required tools and test equipment for biomedical maintenance;
- Participate in Quality assurance program;
- Prepare and agree with the Director of Unit on performance targets to achieve;
- Ensure supervision of outsourcing maintenance contracts;
- Update medical equipments inventory and ensure disposal of unusable Non- medical equipments
- Make regular reports as required.
III. Coordination of staff performance management:
- Lead the preparation and signing of the performance contracts;
- Monitor the implementation of the employees? performance contracts and their appraisals;
- Consolidate and submit the annual performance evaluation report of employees in the Administration & HR Unit.
Minimum qualifications
- Bachelor's Degree in Civil Engineering, Construction Engineering, Electrical Engineering, Engineering Survey, Electromechanical Engineering, Building and Construction Technology, Plumbing, Electronic and Telecommunication Engineering, Public Works, Building Construction, Quantity surveying
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Advanced Diploma in Civil Engineering, Electrical Engineering, Plumbing, Electromechanical Engineering, Electronic and telecommunication, Construction Technology, Public Works, Building Construction, Building and Construction Technology, Engineering Surverying, Quantity Surveying, Water and Sanitation Technology
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Master’s Degree in Water and Sanitation Technology