Cleaner and Receptionist at Korea International Cooperation Agency (KOICA)

KOREA INTERNATIONAL COOPERATION AGENCY (KOICA)

RWANDA OFFICE

Plot No. 10050, Nyarutarama, Kigali, Rwanda

February 20, 2024

JOB DESCRIPTIONS

Background

The Korea International Cooperation Agency (KOICA) was founded as a government agency on April 1, 1991, under the Ministry of Foreign Affairs, to implement Korea’s grants and technical cooperation programs in Korea’s partner countries. The Agency is also promoting sustainable development in developing countries while strengthening partnerships with a diverse range of stakeholders and development partners.

KOICA started its first development cooperation with the Government of Rwanda in 2006, and the KOICA Rwanda Office was officially established in 2011, as an attache to the Embassy of the Republic of Korea to the Republic of Rwanda, to extend and strengthen its development activities in the country.

Located in the compound of the Korean Embassy, KOICA Rwanda Office is constantly seeking to enhance its performance, relations and engagement with various stakeholders involved in development.
KOICA Rwanda Office is therefore looking for competent candidates for the position of Cleaner and Receptionist.

Vision

Contributing to poverty reduction and sustainable development of the Republic of Rwanda in line with Vision 2050 of the Republic of Rwanda and Country Partnership Strategy of the Republic of Korea; further strengthening the partnership of the two countries

Cleaner and Receptionist (1)

Duties and Responsibilities:

• Perform daily cleaning tasks, including sweeping, mopping and dusting.
• Assist office’s visitors in a friendly and professional manner
• Maintain a visitor log and issue visitor badges as required
• Ensuring that visitors are  made comfortable by  being offered reading  materials to keep them occupied, refreshments etc.
• Report any maintenance or repair needs to the Facilities Manager.
• Perform other administrative tasks as assigned and directed by the management.

Minimum Academic/Work Experience requirement:

Academic requirement:

• (Minimum) Having completed secondary level school (A2)
• (Preferred) Administration and related field

Work requirement

• Minimum three years’ experience in related duties.

Required Skills and Competencies:

• Ability to interact with people.
• Very good knowledge of English and Kinyarwanda. French is an added value
• Clear and direct communication skills.
• Knowledge in computer skills (MS office);
• Ability to multitask.
• Compliance with standards and regulations
• Collaboration within Teams and across boundaries with proactive attitude
• Timely reporting skills
• Good Communication and organizing skills

 Details of duties and responsibilities

Job: Cleaner and Receptionist 

Description

1. Perform office cleaning 
2. Perform office correspondence reception.

Scope of Work

• Perform daily cleaning tasks, including sweeping, mopping and dusting.
• Monitor and replenish cleaning supplies as needed.
• Report any maintenance or repair needs to the Facilities Manager.
• Assist in maintaining a safe and hazard-free workplace
• Assist office’s visitors in a friendly and professional manner
• Answer and direct incoming phone calls to the appropriate personnel
• Maintain a visitor log and issue visitor badges as required
• Assist with general administrative tasks as assigned by the Office Manager.

Output

• Relevant Report

Others

• Support office affairs, including workshops

Support office activities whenever required by the direct supervisor and the Management..

Relevant Report

Job Application procedure

1. Interested candidates are required to submit an application letter addressed to Country Director of KOICA Rwanda Office, enclosed and sealed with
   1. Questionnaire,
   2. Job application summary and
   3. Detailed C.V.,
   4. Notarized copy of degree certificates and
   5. Past work certificates in related field
2. The application documents mentioned above (1 - 5) should be submitted to the reception of the KOICA Rwanda Office in Plot No. 10050, 34 KG 13 Ave. Nyarutarama, Kigali or Office email (rwanda@koica.go.kr) by 17:00pm on Monday 3 of March, 2024.
3. The Questionnaire, job application summary and detailed C.V. must be written within 2 pages in English otherwise the application will be disqualified.
4. The relevant experience will only be effective with a hard copy of the certificates presented at submission and candidates must not be in employment elsewhere when accepting the job offer.
5. Submitted copies of letter and documents are not to be returned. Only Successful candidates will be contacted and sit for interview 12 of March 2024. The interview schedule may change depending on circumstances and other unavoidable reasons.