Archives Officer at Central University Hospital Of Butare (CHUB)

Job responsibilities

• Maintain and secure all written and electronic medical records within the hospital:
• Storing, arranging, indexing and classifying records;
• Ensuring that records are easily accessible when needed
• Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
• Overseeing the management of electronic and/or paper-based information;
• Setting up, maintaining, reviewing and documenting records systems;
• Identifying the most appropriate records management resources;
• Managing the changeover from paper to electronic records management systems;
• Preserving institution memory and heritage;
• Enabling appropriate access to information;
• Responding to internal and/or external information enquiries;
• Training and supervising records staff;
• Submit monthly, quarterly and annually report to the supervisor
• Destroying or archiving finished data/records

Minimum qualifications

• Advanced Diploma in Office Management

  0 Year of relevant experience

• Advance Diploma in Library and Information Studies

  0 Year of relevant experience

• Advance Diploma in Documentation

  0 Year of relevant experience

• Advance Diploma in Archives Studies

  0 Year of relevant experience

• Advance Diploma in Archives

  0 Year of relevant experience

• Advance Diploma in Information Management

  0 Year of relevant experience

• Advance Diploma in Arts and Publishing

  0 Year of relevant experience

• Bachelor's Degree in Documentation

  0 Year of relevant experience

• Bachelor's Degree in Archives

  0 Year of relevant experience

• Bachelor's Degree in Information Management

  0 Year of relevant experience

• Bachelor's Degree in Office Management

  0 Year of relevant experience

• Bachelor's Degree in Arts and Publishing

  0 Year of relevant experience

• Bachelor's Degree in Archives and Documentation

  0 Year of relevant experience

• Bachelor of Office Administration and Management

  0 Year of relevant experience

• bachelor's degree in library and information studies

  0 Year of relevant experience

• Advanced Diploma (A1) in Office Administration and Management

  0 Year of relevant experience

Required competencies and key technical skills

• Resource management skills

• Analytical skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• Knowledge of archive management software

• Knowledge of integrated document management

• Knowledge of the documentation management system (DMS) would be an advantage;