Project Assistant (for Roster) at International Organization for Migration (IOM)

VACANCY NOTICE 

Open to Internal and External Candidates 

Position Title: Project Assistant (for Roster)

Organization Unit: Programme

Duty Station: Kigali, Rwanda

Classification: General Service Staff, Grade G5 (UN salary Scale for GS staff)

Type of Appointment: One-year Fixed term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09/04/2024

Reference Code: VN 2024/14 -RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission (CoM) in Rwanda and direct supervision of the Head of programmes, the incumbent will be responsible and accountable for assisting in the implementation of projects as well as overall portfolio of the programme in IOM Rwanda. 

Core Functions/Responsibilities: 

1. Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics. 
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. 
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions. 
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor. 
10. Provides guidance/training to new/junior staff. 
11. Perform other related duties as assigned.

Required Qualifications and Experience

Education 

• School diploma with five years of relevant experience; or, 
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience 

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills 

• Position specific skills, for example:
• Previous experience working with UN.
• Good knowledge of administrative, financial, and international logistical in international organization.
• Knowledge of IOM financial rules and regulations is a plus.

Languages 

Fluency in English and Kinyarwanda, working knowledge of French is an advantage. 

Required Competencies 

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

CORE COMPETENCIES - Behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Note 

IOM in Rwanda is seeking to create a roster of several positions to create a surge capacity and ensure that any upcoming vacancies are quickly filled. Positions are also subject to available funding. 

Appointment will be subject to certification that the candidate is medically fit for appointment. 

How to apply: 

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed CV and an application letter (not more than one page)

Only shortlisted candidates will be contacted. 

Posting period: 

From 27.03.2024 to 09.04.2024