Finance Officer at FHI 360

Job Description

Finance Officer II – Rwanda Schools and Systems Activity

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allow us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Finance Officer II for the Schools and Systems (S&S) USAID-funded project in Rwanda.

Project Description 

The Rwanda Schools and Systems Activity will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on the learning of foundational reading skills. Specifically, the five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improved literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children.

 Job Summary/Responsibilities

1. Reviews and books vehicle fuel reports: This involves reviewing fuel consumption vs. kilometers and helps to identify any discrepancies and to ensure that the organization is not overspending on fuel.
2. Serves as a Procurement team member to ensure that procurement policies and procedures as they link to finance are being followed.
3. Books transactions in the Global Finance and Administration System (GFAS): This involves accurately coding transactions in the GFAS system and helps to ensure that financial records are accurate and up to date.
4. Reconciles cash accounts including the bank and mobile money accounts and checks to ensure that there is sufficient cash to make payments and investigate any discrepancies.
5. Interprets and provides explanation for any discrepancy in financial data/reports
6. Reviews financial reports from sub-awardees/grantees which includes reconciling the reports with the budget, monitoring spending, and submitting the reports to ESARO for payment, responding to any queries from sub-awardees/grantees.
7. Assists in the general management of international sub-awards and local grants.
8. Is responsible for reporting monthly value-added taxes (VAT) to the government for reimbursement and to USAID ensuring that all necessary reports and documents are submitted on time.
9. Is responsible for responding to queries from internal stakeholders, such as managers, auditors, and other staff members.
10. Is responsible for account payables ensuring that all accounts payables, including taxes and pension filings, are submitted to the government, and paid on time.
11. Works to ensure that the monthly payroll is prepared and submitted on time, and those account payables (PAYE and Pensions) are prepared in a timely manner.
12. Ensures and enforces compliance with financial rules and regulations.
13. Executes other finance and operations tasks as assigned by the supervisor.

Qualifications and Requirements.

• Bachelor’s degree in accounting, finance, or another relevant field or equivalent combination of education and work experience.
• Minimum of 5 years of financial management experience
• QuickBooks experience or other similar Financial Systems are strongly preferred.
• Computer skills, including Microsoft Word and Excel
• Knowledge of U.S. Government grants, contracting, and auditing standards as they apply to the effective management of multi-year funds.
• Articulate, Professional, and able to communicate in a clear, positive manner with clients and staff.
• Excellent organizational and written and oral communication skills
• Ability to travel to project field sites.
• Fluency in written and spoken French and English required.
• Ability to work with minimal supervision.
• Proven ability to pre-plan critical actions and carry out actions in an efficient and timely manner.
• Track record of being a team player, ability to deal with multiple tasks, flexibility, and getting critical tasks completed on time.

The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. 

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Interested candidates for this position, please submit your resume, cover letter, degree and any other supporting documents that showcase your skills and experiences in the field of finance, accounting or any other relevant field. The documents should be submitted to Rwanda.recruitment@fhi360.org not later than 22^nd April 2024.

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