Job Vacancies at Rwanda Environment Management Authority (REMA)

1. Job Title: Ecological Restoration and Livelihood Development Project Manager

Job responsibilities

• Coordinate and manage the project implementation unit personnel to ensure team spirit and delivery of project results
• Oversee and manage the day-to-day implementation of the project, monitor work progress, and ensure delivery of results according to the project documents and the provisions of the Project Cooperation Agreement and guidance of the Project Steering Committee;
• Oversee the outsourcing by competitive tender, monitor the procurement of works, goods and services for the project and ensure execution according to the rules and guidelines in conformity with the procurement procedures.
• Coordinate and manage all procurement requirements (Terms of reference, contracts and consultancies in the project, including reviewing consultancy reports)
• Provide guidance to contractors and consultants engaged by the project, and oversee contract management of project service providers
• Advise REMA, World Bank and the National Steering Committee on quality and appropriate follow-up actions and manage the disbursement of funds in conformity with the administrative and financial procedures of the GoR and development partners
• Report project progress and milestones to the SPIU coordinator, Project Steering Committee, MINECOFIN and World Bank through Ministry of Environment
• Assist REMA in meeting its reporting requirements to the World Bank in a timely manner
• Coordinate development and implementation of a monitoring and reporting system, with the support of the Monitoring and Evaluation Specialist and ensure that concerned parties are aware of project updated schedule, progress and deadlines.
• Coordinate development of activity-based budgets, work plans, and procurement plans for the approval of the Project Steering Committee;
• Participate in the development of Mid-Term Expenditure Framework, Single Action Plan, Budget Monitoring and Revision, and reporting for the project;
• Manage disbursements and expenditures according to targets and budgets, prepare cash advance requests through withdrawal applications, and verify and approve expenditure statements;
• Manage and monitor project risks, including environmental and social risks, submit new risks to the Project Steering Committee for consideration and decision on possible actions if required; update the status of these risks by maintaining a project risks log, and propose measures for addressing risks;

Minimum qualifications

• Master's in Project Management, Environmental Sciences, Environmental Management, Natural Resources Management, Biodiversity with 3 Years of relevant experience

• Bachelor’s Degree in Environmental Sciences, Environmental Management, Natural Resources Management with 7 Years of relevant experience

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2. Job Title: District Environmental Officer under Ecological Restoration and Livelihood Development Project (2 Positions)

Job responsibilities

• Work closely with local Government and other technical staff at district level to make sure the project activities are included in the District Development Plan (DDP) and implemented according to the project development objectives;
• Oversee all the Environmental and Social aspects of all project activities implemented under VCRP at District level;
• Support in mobilizing Community Driven Development sub-projects (CDDs) beneficiaries and identify the CDDs in collaboration with the livelihood development specialist;
• Monitor the project’s activities and produce the reports to the Project Manager in collaboration with the M&E Specialist;
• Work Closely with contractors and the community through regular site visits to ensure mitigation measures for environmental and social risks are properly implemented;
• In collaboration with Environmental and Social risk management specialists, monitor project activities and provide regular reports on compliance to environmental and social requirements;
• Ensure Grievance Redress Committees (GRCs) are fully operational;
• Oversee the implementation of project activities at the District level in collaboration with the M&E Specialist, promoting the project at the District level and among all partners;
• Oversee and manage project implementation, monitor work progress, and ensure timely delivery of outputs in Project intervention areas;
• Report to the M&E Specialist regarding project progress. Reports should contain assessments of the progress of implementing activities, including reasons for delays, if any, and recommendations on necessary improvements;
• Support the M&E Specialist in developing and facilitating the implementation of a comprehensive monitoring and reporting system;
• Support in the preparation of detailed annual work plans and budgets;
• Supervise, coordinate and facilitate the work of the hired service providers by the project in the Districts;
• Provide input to management and technical reports, and other documents as described in the M&E plan for the overall project;
• Participate in the TCC meetings and coordinate project site visits;
• Represent the project in relevant meetings and conferences to which REMA is invited in the assigned Districts;
• Actively participate in the supervision, monitoring, and evaluation of project activities;
• Plan and execute all activities related to the Ecological restoration interventions and livelihood development in the assigned Districts in close collaboration with the authorities and technicians at the District level;
• Assist in developing and reviewing technical studies carried out in the project site through field visits, and consultation meetings with communities, NGOs, and local Government to ensure that they get accurate information and oversee the activities of contracted parties, such as trained facilitators, implementing agencies, supporting staff and other providers of services to the beneficiary communities;
• Ensure that all projects funded at community-level sub-project activities align with the district development plan (DDP); 

Minimum qualifications

• Degree in Geography, Environmental Sciences, Agroforestry, Rural Development, Environmental Management, Soil and Water Management, Forestry, Natural Resources Management with 1 Years of relevant experience

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3. Job Title: Procurement Specialist

Job responsibilities

• Review all available projects documents to facilitate the establishment of procurement procedures for the management and implementation of the projects
• Ensure all procurement are conducted based on the laws governing public procurement in Rwanda as well as development partner’s procurement regulations (World Bank, AfDB, NDF, UNDP…) for the procurement of goods, works and services and non-consultancy services.
• To prepare and update the projects’ Annual Procurement Plan, the estimated cost for each tender, the procurement or selection methods and processing times till completion of each procurement activity.
• Monitor procurement implementation and update the procurement plans prepared at the beginning of the projects annually and whenever it becomes necessary to do so;
• Prepare bidding documents and request for proposals ensure that adheres to public procurement regulations both public and development partners throughout the whole process of procurement from initiation to contracting;
• In consultation with the projects and technical department, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods activities;
• Participate in evaluation of expressions of interest for short lists and pre-qualification of suppliers and contractors;
• Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents during post-procurement reviews (PPRs);
• Initiate procurement processes, including those for international and local competitive bidding procedures ensuring compliance with agreed procurement methods in financing agreements as well as project procurement strategy for development(PPSD)
• Prepare minutes of evaluation, negotiation as well as contract amendment/extension for public tender committee meetings and also prepare the requests for no-objection and coordinate arrangements for the negotiation process.
• Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders.
• Establish a performance monitoring database for all suppliers and consultants and ensure efficiency and timeliness in the delivery of outputs from the services providers.
• Establish and maintain a central procurement filing system and ensure all related documents are included in the respective files to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors.
• Contract preparations and contract management to track the implementation process as well as determining the extension and renewals.

Minimum qualifications

• Bachelor's Degree in Procurement with 7 Years of relevant experience

• Master's Degree in Procurement with 3 Years of relevant experience

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4. Job Title: Social Risk Management Specialist (2 Positions)

Job responsibilities

• Ensure and supervise the implementation of the Environmental and Social Management Framework (ESMF), Environment and Social Impact Assessment (ESIA), Resettlement Policy Framework (RPF), Stakeholder Engagement Plan (SEP), and Environmental and Social Commitment Plan (ESCP), for project financed activities. This includes activities financed by the World Bank, NDF, AfDB, UNDP and other potential development partners;
• Lead development of all reports to the donors related the project social risk management;
• Advise Project Manager/Sector Specialist in matters relating to technical social issues from the project;
• Work with the project staff to identify adequate social indicators for Co-Management Interventions (CMIs) and (Community Driven Development (CDD) sub-projects
• Ensure timely and adequate monitoring of project activity implementation to ensure social issues are considered and reported on time;
• Participation in review and validation of various project documents and reports (including studies);
• In collaboration with the Community Development Specialist, organize trainings and study tour for projects beneficiaries;
• Conduct Social screening of the Community Driven Development (CDD) sub-projects/interventions and monitor the implementation of the recommendations;
• Organize and supervise participatory environmental and social monitoring and auditing within project site in collaboration with Project monitoring and evaluation (M&E) Specialist and other relevant project management unit team or SPIU team;
• Ensure effective integration of social safeguards considerations into all aspects of identification, consultation, planning and implementation of project activities;
• Oversee preparation and implementation of the resettlement action plans (RAP), Livelihood Restoration Plans (LRP) and regularly report on implementation progress;
• Support in formation and training the grievance redress committees (GRCs) at the project site level and following up beneficiaries’ complaints;
• Consolidate a grievance database of all project sites under which the Project is implemented and maintain it updated;

Minimum qualifications

• Bachelor's Degree in Development Studies, Social Sciences, Sociology, Environmental studies with 7 Years of relevant experience

• Master's Degree in Development Studies, Social Work, Social Sciences, Environmental Studies with 3 Years of relevant experience

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5. Job Title: Livelihood Development Specialist

Job responsibilities

• Participate actively in the design, supervision, implementation and monitoring of livelihoods development/improvement activities implemented under SPIU;
• Organize and participate in community meetings and workshops to develop collaborative action plans and lead collaborative sessions to identify livelihood development related activities;
• Oversee the design of livelihood development activities based on priorities identified during community and stakeholders workshops and ensure they are inclusive and tailored to the beneficiaries’ needs; • Lead and provide technical guidance, supervision and support to all aspects of livelihoods in projects (includes planning, budget management, implementation, and reporting);
• Provide high quality and timely inputs for the preparation of Project deliverables (such as work plans, quarterly and annual reports, monitoring and evaluation reports, communication products, fact sheets, etc) to REMA and development partners;
• Raise awareness on the role of community members in the implementation of the proposed livelihood improvement projects
• Conduct an analysis of social risks related to adoption of new livelihood options beneficiaries, with a focus on vulnerable categories (e.g., women, older people, youth, persons with disability)
• Carry out a stakeholder analysis on livelihood and identify who is doing what, where and for whom in order to minimize the duplication;
• Coordinate the selection of beneficiaries of income generating activities or other livelihood interventions to be supported under VCRP;
• Support the implementation of the new financial mobilization plan for the Project and facilitate the channeling of additional funds into livelihood activities;
• Develop a plan for project-related capacity-building on community’s livelihood development related support that may be required by the relevant stakeholders;
• Lead the implementation of the livelihood development plan, monitor and evaluate livelihood development indicators as provided in result framework in close collaboration with M&E specialist ;
• Identify and collaborate with various local NGOs, CSOs and other stakeholders to support in community mobilization for inclusive livelihood initiatives;
• Liaise with other NGOs, relevant Government agencies and partners to ensure good coordination of effort, avoid duplication, share lessons and approaches for maximizing impact;
• Development and implementation of livelihoods assessment tools and approaches;
• Develop standards and systems for implementing livelihood approaches working with rural communities;
• Build, maintain and enhance partnerships and coordinate livelihood improvement activities
• Carry out a stakeholder analysis on livelihood and identify who is doing what, where and for whom in order to minimize the duplication;
• Coordinate meetings among central level government agencies, development partners and civil society organizations involved in livelihood development plan implementation;

Minimum qualifications

• Bachelors in Project Management,Development Studies, Rural Development, Agriculture Economics, Tourism Management, Business Development with 7 Years of relevant experience

• Master's in Rural Development, Project Management, Tourism Management, Agriculture Economics, Development Studies with 3 Years of relevant experience

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6. Job Title: Ecology Specialist under Ecological Restoration and Livelihood Development Project

Job responsibilities

• Ensure the Ecological restoration plan for the Volcanoes National Park Expansion (VNP) and priority conservation sites in the VCRP area is adequately elaborated and can achieve the restoration objectives;
• Provide practical inputs into the development of ecological restoration plans
• Ensure plant species proposed for restoration of the VNP expansion areas are native and compatible with soil and weather conditions of the area and can enhance gorilla habitat;
• Oversee the ecological restoration activities for the Volcanoes National Park Expansion and restoration of other priority conservation areas within the broader VCRP landscape;
• Work Closely with contractors and supervisors, to ensure the ecological restoration plans for different ecological restoration sites in the VCRP area are properly implemented.
• Work with the Monitoring and Evaluation Specialist to

1. identify adequate biodiversity indicators and
2. design a comprehensive biodiversity monitoring tool to monitor project progress in terms of biodiversity.

• Conduct field surveys to collect biological information about the numbers and distribution of organisms (plants, invertebrates, birds, mammals etc.) in the VNP expansion area and other ecological restoration sites in the project area;
• Conduct field, lab, and theoretical research, including collecting water, soil and plant samples for analysis;
• Following up ecological restoration activities, undertake regular monitoring of restoration activities to identify early problems and maintenance requirements;
• In collaboration with M&E Specialist ensure that monitoring of the biodiversity related results indicators (as per the projects results framework) is conducted on quarterly basis;
• Liaise with academic and research institutions such as the Centre of Excellence in Biodiversity of the University of Rwanda, Kalisoke and others, for biodiversity researches in the area in order to enhance biodiversity monitoring and increase availability of biodiversity information;
• Organize technical workshop to review and validate project documents (including studies);
• Contribute to the development of all reports of the donor related to biodiversity and ecological conservation for the project;
• Assist the Project Manager /Sector Specialist in analyzing technical feasibility of subprojects during subproject review process, with particular emphasis on biodiversity, ecosystems management issues;
• Assist the NPC to respond to the technical support requests from the Community- Based Groups(CBG), private operators, and other beneficiaries of the project and take necessary actions;
• Link with key project stakeholders to achieve the objective of the project;

Minimum qualifications

• Master's Degree in Biodiversity Conservation, Ecology with 3 Years of relevant experience

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