Executive Assistant to the CEO

CEO’s office Department.

• Reference number: 1
• Job type: Permanent
• Kigali Rwanda

• Organisation Name: MTN
• MTN Level: 2

Job Responsibilities

Administration

• Ensure efficient and effective administration of the CEO’s Office.
• Efficient planning and coordination of the CEO’s calendar and meetings.
• Schedule both internal and external appointments/ meetings for the CEO.
• Clear documents and contracts for approvals established procedures and accuracy before being signed by the CEO.
• Coordinate the use of the Boardroom and organize internal, external, Board Meetings, company conferences, events, and seminars. 
• Take minutes in CEO management meetings. 
• Raise the payment request for the CEO and prepare orders where possible.
• Act as an office manager by keeping up with supply stock and inventory. 
• Provide administrative support around the CEO’s residence as required.
• Manage payments from the CEO’s office.
• Managing and reconciling CEO’s accounts with the organization.
• Organize and maintain the office filing system.
• Manage local and international deliveries for the CEO’s office.

Communications

• Act as liaison with internal departments and external stakeholders for the CEO’s Office
• Receive and route internal and external correspondence to the CEO’s Office and maintain follow up.
• Draft responses to internal and external communications for CEO’s signature
• Liaise with all departments/staff regarding any queries to the CEO’s office.
• Act as a backstop for the CEO for routine information inquiries and respond to such inquiries where possible or forward to relevant officers.
• Prepare informal translations and may act as interpreter.
• Managing information flow in a timely and accurate manner

Internal and External Stakeholder Management

• Maintain good internal and external relationships in the CEO’s office.
• Ensure travel requisitions for staff are approved and choose itineraries and negotiate service level agreements with travel agencies Hotels for the company’s benefit.

Travel Arrangements and Coordination of events.

• Organize CEO’s and Exco travels: airport pick up, hotel accommodation (within and outside the country), 
• Ensure smooth operations and coordinate all functions within the CEO’s office.
• Coordination of CEO and Exco conferences, seminars & meetings, CEO and Exco travel arrangements and events.
• Ensure visitor’s travel, tickets, airport transfer and hotel accommodation arrangements (Group Stakeholders, Shareholders, Board directors and other company visitors)

Job Requirements (Education, Experience and Competencies)

• Degree in Business Administration, Management, Diploma in secretarial, or another related field 
• 3 years’ work experience in an administration environment, Executive Assistant, Personal Assistant, or similar role
• Some Training in secretarial and office administration
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Professionalism, Integrity, discretion, and confidentiality
• Attention to detail.

How to apply

All interested candidates are requested to apply through the MTN website and submit their updated curriculum vitae with copies of academic credentials no later than 27th April 2024. MTN Website portal: https://www.mtn.co.rw/careers/

We strongly encourage applications from women and/or individuals with disabilities. 

Note: Should you not hear from us within 14 (fourteen) days from the closing date of this advertisement, you may consider your application unsuccessful, If you encounter any issues when completing the application, reach out to Alozius.Mutamba@mtn.com (+250788319965)

At MTN Rwandacell Plc we are committed to safeguarding your data privacy. For more information visit our website to read our job applicants privacy notice that explains how we collect, use, disclose, and protect your personal data at https://www.mtn.co.rw/privacy-notice-for-job-applicants/