Job Opportunities at Ministry of Foreign Affaires and International Corporation

1. Job Title: Diplomatic Bag Officer

Job responsibilities

• Receive and check incoming and outgoing mails ;
• Record incoming and outgoing mails;
• Scan and submit incoming mails through E-mboni system;
• Ensure timely distribution of all Incoming/outgoing mails
• Facilitate Ministry staff to access documents;
• Ensure the security of the Ministry’ correspondences and stamp;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
• Maintain a current and accurate filing system;
• Ensure timely filling of documents;
• Take minutes of meetings chaired by Director Administration and Finance and file.
• Receive and answer telephone calls and orient them accordingly;
• Receive Ministry ‘clients/visitors and provide orientation.

Minimum qualifications

• Bachelor’s Degree in Secretarial Studies, Public Administration, Administrative Sciences, Management, Library and Information Science, Office Management, Arts and Publishing, Information Sciences, Network & Communication, Modern languages with PGDE

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Resource management skills

• Problem solving skills

• Decision making skills

• Networking skills

• Leadership skills

• Time management skills

• Risk management skills

• Performance management skills

• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

• Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes;

• Office management skills

• Research and critical thinking skills

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2. Job Title: Diplomatic Missions Administration Officer

Job responsibilities

• Administer Diplomats’ payroll and contribution to Rwanda
• Plan (with concerned Units) and administer Diplomats training and development;
• Maintain a professional filing system covering all HR records of Embassies and Consulates,
• Provide protocol and logistical services to Ambassadors/HC and Consuls of Rwanda abroad while in Rwanda;
• Perform any other duties as assigned by immediate supervisor.
• Ensure management of administrative acts of Diplomats
• Carry out the Human Resources Management, Development & General Administration of Rwanda Diplomatic Missions abroad,
• Manage Diplomats’ Movements (appointment, reconstitution leave, transfers and recall);
• Manage the annual and reconstitution leave cycle (Plan) of the Diplomats;
• Inspect Administratively Rwandan Diplomatic Missions and Consular services and make appropriate follow up;
• Develop annual capacity building plan for the Diplomats;
• Ensure proper communication between Embassies-Consulate and Minaffet HQ,
• Coordinate activities of Rwanda Consulate abroad and facilitate them accordingly;
• Perform any other duties as instructed by the supervisor.

Minimum qualifications

• Bachelor’s Degree in Public Administration, Administrative Sciences, Human Resource Management, Management with specialization in Human Resource, Business Administration with specialization in Human Resource, Information Management, Business Administration, management

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Analytical skills

• Knowledge of public sector human resource policies, regulations and procedures

• Operating knowledge of human resource management systems and processes;

• Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Familiar with Rwanda Diplomatic Missions and Consular Operations

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