Administrative, Finance and Operations Assistant at Ni Nyampinga

Job vacancy at Ni Nyampinga

Ni Nyampinga is a locally led Non-Governmental Organization (NGO) based in Rwanda. Established in 2011, as Girl effect Brand, it registered as an independent local NGO in October 2022, Ni Nyampinga is dedicated to promoting gender equality and empowering young people especially adolescent girls and young women. Through gender transformative programming and social behavior change communication, Ni Nyampinga aims to provide young people, especially girls with the skills, agency, and knowledge to make informed decisions in order to reach their full potential. Ni Nyampinga does so by engaging girls with inspiring content on health, education, social, economic and safety assets, that challenges harmful perceptions and gender norms rooted in social cultural beliefs, thus contributing to equal access to rights and opportunity.

Post title: Administrative, Finance and Operations Assistant at Ni Nyampinga

Ni Nyampinga is seeking a qualified, competent and experienced Administrative Assistant with a strong background in Finance and operations to support our diverse business needs. Under regular supervision from the Finance and Administration Manage, this role provides administrative, finance and operations support

Duties and Responsibilities

Planning and operational support

• Identify priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary, use time efficiently
• Informs, supports the execution of the workplan for the administrative function in the office
• Implements administrative procedures and policies in Ni Nyampinga Office

Finance and Administration

• Maintains a presence at the reception, is tidy, well organized, welcomes and receives visitors, answer general inquiries about Ni Nyampinga, direct visitors to relevant staff for further information
• Provides administrative support including organize the office effectively, scheduling, handling correspondence, and maintaining confidential documents, maintain effective filing and record-keeping systems.
• Ensures preparation and declaration of monthly taxes as well as annual tax declaration (CIT) and keeps a good tax filing system for Ni Nyampinga.
• Implement administrative procedures, plan and control administrative issues ensuring cleanliness and conducive work office environment.
• Maintains supplies inventory at the desired level, anticipating needed supplies; procure supplies as per office supply plan and verifying receipt of supplies.
• Assists the program team in elaborating the activity requests, close monitor expenditure request and ensures value for money in selecting suppliers in close coordination with the program teams, compile annual project procurement plans and reports.

Logistics

• Support the organization of workshops/events including supplies and logistics. Book venue, arrange the availability of equipment, registration of event participants, transportation booking and mission orders for staff, partners and consultants visiting Ni Nyampinga Projects, displays, requesting quotes, coordinating catering, and liaising for facility rental and other needs.
• Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives

This role reports to the Finance, Administrative and Operations Officer, and in second instance to the executive Director

Qualifications and Skills

• Education: Bachelor’s degree in Finance or related field with at least 2 years’ experience working with LNGO.
• Language Skills: Fluency in English and French, Kinyarwanda required.
• Experience: Proven experience and familiarity with financial planning and tax filing.
• Skills: Excellent communication skills, easy adapter to new environment.
• Competences: Team player, can deliver under minimum supervision.

Position Duration: 6 months renewable

Interested candidates are encouraged to submit applications via email to ninyampinga22@gmail.com . Application documents include a cover letter, CV and relevant certificates addressed to the Executive Director of Ni Nyampinga. The deadline for submission is May 20^th, 2024 at 5:00 pm. Only files received through this channel, before the deadline will be considered and shortlisted candidates contacted for Interviews.

Done at Kigali, May 9^th 2024

Flavia Mutamutega, Executive Director, Ni Nyampinga