Finance Assistant at Abt Associates

Job Information

Organisation: Abt Associates Inc.

Position : Finance Assistant

Supervisor: Sr. Finance and Administration Manager

Position No.: 1

Functional Job Title: Finance Assistant

Location: Kigali, Rwanda

Full time or Part-time: Full time

Posting date: 13/05/2024.

Closing date: 27/05/2024

Job Details

Employer Description

Abt Global is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Known for its rigorous approach to solving complex challenges, Abt Global is regularly ranked as one of the top global research firms and one of the international development innovators. The company has multiple offices in the U.S. and program offices in more than 40 countries.

At Abt Global, we are committed to creating a lasting culture of equity, diversity and inclusion and recognize that in order to achieve full participation, our practices must be free of prejudice, discrimination, and bias that result in inequitable outcomes. We are actively working to advance equity for everyone, and while we still have much work to do, we know that racial and cultural diversity are an asset to our business and the communities where we live and serve. Our ongoing commitment is focused on creating business practices that advance racial and social equity, investments in community impact programs for the benefit of Black, Indigenous, and people of color (BIPOC), and expand upon project work related to racial equity and social justice.

Job Description

The World at Abt  

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.  

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.   

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.  

Ready to embrace rewarding and meaningful work? Now’s your chance.  

Project Description 

The U.S. President’s Malaria Initiative (PMI) Evolve Project was awarded to Abt Associates on December 19, 2022. The purpose of this contract is to support PMI, as well as U.S. Agency for International Development (USAID) Missions and Bureaus, with the planning, implementing, and monitoring of malaria vector control programs, including indoor residual spraying (IRS), insecticide-treated mosquito nets (ITNs), and larval source management (LSM). PMI Evolve will strengthen the capacity of local institutions, including national malaria programs (MOPDD), district health offices, and research institutions to independently conduct vector control programs. PMI Evolve is also responsible for entomological monitoring and conducting operations research on new vector control innovations. PMI Evolve will incorporate gender equity and social inclusion (GESI) and climate change initiatives as cross-cutting themes with the overall goal of ending malaria faster. Activities are carried out in full collaboration with the Rwanda Biomedical Center /Malaria and Other Parasitic Diseases Control). 

The Opportunity 

As a Finance Assistant, you will be responsible for performing the accounting functions in support of all project activities following all relevant USAID and Abt Associates policies and procedures. Under the direction of the Senior Finance and Administration Manager, you will be responsible for assisting the finance team to ensure the transactions and financial records of the accounts are up to date, working closely with the accountant. 

Core Responsibilities   

Under the supervision of the Senior Finance and Administrative Manager, the Finance Assistant - LOCAL Finance Assistant provides a wide range of administrative and financial support.

Specific duties and responsibilities include the following:

• Assist the Senior Finance and Administration Manager with the timely submission of the ROV in accordance with Abt Associates procedures and policies. 
• Scan and upload all financial documents into Abt’s web-based accounting software, QuickBooks.
• Assists the Finance Manager with preparation of payment vouchers and corresponding checks.
• Assists the Finance Manager with the review of invoices and expense reports before payment and following up with vendors and staff to gather back up documentation.
• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing. 
• Prepare payment on Mobile Money account, reconciliations for bank, Mobile Money, and vendor accounts.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes.
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.
• Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
• Other duties as assigned by the supervisor.

Qualification requirements include the following:

• (3+) years of experience and a bachelor’s degree in accounting, Finance, Management, Business, or other relevant field (desirable). 
• Experience in bookkeeping and preparing vouchers.
• Prior experience in office finance, accounting, and administration. 
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• English language fluency and Kinyarwanda.

What We Offer  

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.  

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

Apply through the link: View the external job posting