Job Opportunities at Rwanda Polytechnic

1. Job Title : Driver

Job responsibilities

• Transport/Drive RP's vehicle to and from various places in relations to RP activities;
• Fill out the vehicle log book as required by law (log book or carnet de route)
• Deliver courier to various institutions and to the Development Partners;
• Effectively perform tasks related to his/her job;
• Check on the regularity of vehicle papers (Assurances and Technical Control, etc) and reminds the direct supervisor in writing two months before the insurance expires and 2 weeks before the technical inspection expires;
• Support the RP staff in the various fields mission;
• Taking care of the cleanliness of the car inside and out
• Knowing when the vehicle will be serviced (vidange et graisse) and informing the supervisor in advance (a week before the maintenance time);
• Perform any other task assigned by his/her supervisor.

Qualifications

• A2 in Any field with 0 Year of relevant experience

• Driving License categories (B, C, D) with 5 Years of relevant experience

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2. Job Title : Financial Management Specialist

Job responsibilities

• Coordinate the development, execution and monitoring of SPIU Project budgets.
• Participate in the development of key priorities and Action Plan of MINECOFIN SPIU projects;
• Participate in the budget preparation process of all projects;
• Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist;
• Monitor projects’ budget execution rates and advice where need be;
• Receive and check all invoices, requests and prepare payment;
• Ensure timely preparation of periodic budget execution and financial statement reports;
• Participate in budget revision process of projects;
• Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices. Produce Periodic financial statements
• Prepare bank accounts reconciliation statements;
• Analyze financial statements for consistency
• Correct errors found in financial statements
• Consolidate project reports and the accounting information and populate the reporting format as provided by the management system.
• Ensure all books of accounts and records related to payments are proper filled and under safe custody;
• Ensures timely preparations of all financial reports (statutory, ad hoc and management accounts, including exception reports) to management and the Board;
• Record any taxes withheld and ensure its payment to the tax authority is done on time;
• Receive, verify and record all transactions related to payment based on GAAP applicable in the country
• Perform regular reconciliation statement for all RP-SPIU accounts;
• Perform any other duties assigned by the SPIU Program Manager, RP headquarter.

Qualifications

• Master’s Degree in Accounting/Finance/Economics/Management. Having At least 3 years of relevant working experience as Chief Accountant, Head of Finance, Director of Finance or Financial Management Specialist. Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1.

• Bachelor’s Degree in Accounting/Finance/Economics/Management. Having At least 5 years of relevant working experience as Chief Accountant, Head of Finance, Director of Finance or Financial Management Specialist. Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1.

Required certificates

• Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1

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3. Job Title : Monitoring and Evaluation Specialist

Job responsibilities

• Monitor the implementation of RP-SPIU plan and action plan and provide management advice
• Prepare and update annual action plan for RP-SPIU;
• Update Monitoring and evaluation framework, identify key indicators and present to Senior Management for approval;
• Prepare weekly, quarterly, semi and annual progress reports on the implementation of RP- SPIU Action Plan;
• Prepare all external reports;
• Regularly identify, refine and validate with key stakeholders a set of appropriate measurable performance indicators;
• Outline an update of reporting formats and procedures for reporting;
• Organize and conduct training on Monitoring and Evaluation systems development and maintenance
• Develop new policies, analyze and update the existing ones and recommend any change to the Senior Management;
• Overseeing and monitoring the implementation of new and existing policies and provide advice to management on the same;
• Providing recommendations on workflow processes and systems of RP departments;
• Ensuring the SPIU structure adequately support’s RP-SPIU objectives and providing recommendations on the same;
• Identifying the businesses strengths, weaknesses and suggest areas for improvement;
• Report to the SPIU Program Manager
• Perform any other duties assigned by the Supervisor

Qualifications

• Bachelor's Degree in Economics, Project Management, Management, Development Studies, Statistics, Monitoring and Evaluation with 5 Years of relevant experience

• Master's in Project Management, Economics, Management, Development Studies, Statistics, Monitoring & Evaluation with 3 Years of relevant experience

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4. Job Title : Civil Senior Engineer

Job responsibilities

• Be the responsible of the contract management for different civil works of the projects from the design phase up to the project implementation phase.
•  Ensure that works are implemented in accordance with the approved plans and meet the required standards.
• Ensure a smooth progress of works, quality of work and materials. In addition, to make sure that the contracts meet the targeted timeline and budgets.
• Checking plans, drawings and quantities for accuracy of calculations;
• Ensure that the infrastructure under construction are in full conformity with the signed agreements;
• Propose an effective planning and coordination of donors funded projects and programs implemented by RP;
• Ensure project activities are carried out in conformity with the social and environmental safeguard requirements.
• Checking contractors/consultants’ invoices and check whether they conform with the executed works or the provided consultancy services thus process the payment of those invoices.
• Ensuring that all materials used and work performed are as per specifications;
• Acting as the technical advisor for infrastructure and community facilities projects implemented through the RP-SPIU
• Supervise day-to-day management of the RP construction projects, including supervising and monitoring the sites progress and challenges and report regularly
• Quality control of the infrastructure, other services or facilities under implementation;
• Planning the work and efficiently organizing the construction and site facilities in order to meet agreed deadlines and providing advice to resolve any unexpected technical difficulties and other problems that may arise;
• Advise the implementing Agency on general construction management and monitoring.
• Prepare ToRs, supervise technical studies and work supervision for infrastructure construction under RP-SPIU
• Be part of the RP assets and infrastructure technical team
• Perform any other task assigned by the line manager
• Report to the SPIU Program Manager

Qualifications

• Bachelor’s Degree in Civil Engineering, Architecture, Structural engineering. Having At least 5 years of relevant working experience in construction industry/field. Having held positions such as civil engineer specialist, construction civil engineer specialist, structural or architecture senior Engineer

• Master’s Degree in Civil Engineering, Architecture, Structural engineering. Having At least 3 years of relevant working experience in construction industry/field. Having held positions such as civil engineer specialist, construction civil engineer specialist, structural or architecture senior Engineer

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5. Job Title : TVET Capacity Development Specialist

Job responsibilities

• Develop RP staff Capacity needs assessment and develop capacity building plan,
• Identify capacity gaps and propose strategies to address them
• Plan, organize, and coordinate all Staff Training activities;
• Liaise with RP Colleges to identify training needs and assessment
• Manage the development and implementation of RP ToT strategy;
• Monitor, evaluate and document training activities;
• Collaborate with the different TVET development partners and stakeholders;
• Submit to competent authorities for dissemination of approved ToT guidelines, procedures, manuals and instructional materials to RP institutions and centers
• Provide professional and technical advice to her/his supervisors.
• Knowledge of Capacity building procedures, technics and strategies

Qualifications

• Bachelor’s Degree in Education, Educational Management, Business Administration with specialization in human resource management. 5 Years of Working experiennce 

• Master’s degree in Education, Educational Management, Business Administration with specialization in human resource management. 3 Years of Working experiennce 

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