Training and Capacity Building Coordinator at Rwanda Medical Supply Ltd

Terms of Reference for Employment Positions

Job Profile: Training and Capacity Building Coordinator

Reports to: Project Director

Background

RMS Ltd is a state-owned company established by the Government of Rwanda to manage the country's public health supply chain. RMS is mandated to provide health products and technologies in accordance with the '7 rights': the right patient, the right drug, the right cost, the right route, the right time, the right quality, and the right place.

To achieve this mandate and become the leading health commodities supply chain agency in Rwanda and beyond, RMS Ltd is committed to ensuring timely access to quality products through an enhanced, sustainable, and efficient supply chain system.

In July 2021, RMS Ltd signed a 5-year contract with the United States Agency for International Development (USAID) for the implementation of the “Transforming Rwanda Medical Supply Chain (TRMS)” project with the aim to improve operational efficiencies through the application of global industry standards for procurement, warehousing, and in-country distribution; and increase capacity to use data for decision making at all levels to optimize supply and improve order fill rates.

One of the ongoing TRMS activities includes the provision of supply chain management capacity building services at the subnational level.

To this end, RMS Ltd seeks to recruit a qualified and dedicated candidate for the position of Training and capacity Building Coordinator to join the existing team to coordinate capacity building activities under TRMS project. The Training and Capacity Building Coordinator will coordinate the implementation of capacity building task order to accomplish project deliverables.

Purpose

The Training & Capacity Building Coordinator provides overall technical, administrative, and financial oversight of capacity building Task Order and oversee the planning and control of activities to make sure they meet quality requirements and they are delivered according to the schedule.

General

The Training and Capacity Building Coordinator will work with Project Personnel to successfully implement the Task Order deliverables. The Training and capacity building Coordinator will therefore lead the development of training manuals, organize training sessions, organize stakeholder meeting and coordinate task order reporting activities.

Specific responsibilities will include:

• Lead the planning process, and coordinate the implementation of capacity building activities under TRMS to ensure they are meet cost, schedule and quality expectations.
• Regularly communicate capacity building activities to project stakeholders.
• Lead the development of training manuals including training slides, training agendas, promotional materials, and participate in editing training reports and coordinate the trainers to ensure they deliver trainings according to the standards agreed upon.
• Prepare terms of references and concept note documents related to key activities involved in the capacity building task order.
• Maintain necessary records related to the training events including attendance lists, training photos/video, training invoices for future needs.
• Collaborate with RMS HR unit in capacity building needs for staff and support in the development of an implementation plan.
• Collaborate with the team of trainers to ensure all training logistics are arranged as required
• Develop tools for pre- training and post trainings assessment and prepare the post-training reports, in close collaboration with trainers.
• Collaborate with the TRMS team to prepare and submit capacity building task orders reports to USAID/ Contracting Officer Representative.

Required qualifications and competencies:

• Skills and experience to conduct skills gap assessment and training needs assessment
• Ability to lead the development of training resources including training manuals, presentations and other didactic materials.
• Ability to engage stakeholders to understand their capacity needs assessment
• High level attention to details
• Interpersonal skills

Required trainings and experiences

• Graduate degree in project management, Human Resource management, supply chain management, Social Administration or business administration with at least one year experience in leading capacity building initiatives for health supply chain strengthening using USG grant.
• Demonstrated experience in human resources management, capacity building and team building activities ( at least 2 years of combined experience)
• Demonstrated experience leading training activities in the health supply chain management field
• Experience of in leading the development of training resources ( at least for one training project fully executed)
• Experience in events organization and management (at least two big events organized).
• Intermediate level of Ms Exel

Duty station and contract duration:

This role will be based in Kigali, Rwanda, with intermittent travel throughout the country.

The successful candidate will be employed for one-year renewable, depending on performance and availability of funds.

Benefits:

This role is subjected to a competitive salary package that includes coverage for health Insurance and contributions for pension in RSSB.

Job application procedure

Interested candidates should send their application documents properly named with applicant’s name and Job position applied for (in one PDF document) including Application letter, Curriculum Vitae, copy of ID, copies of degree certificates and professional certificates, motivation letter, names of three referees as well as their emails and telephones.

All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rmsltd.rw with the subject “Trainings and capacity building Coordinator”

Deadline for applications: 31^st May 2024

N.B: Only shortlisted candidates will be contacted for an interview.