Data Management Specialist at Rwanda Medical Supply Ltd

Terms of Reference for Employment Positions

Job Profile- Data Management Specialist:

Reports to: Project Director

Background

RMS Ltd is a state-owned company established by the Government of Rwanda to manage the country's public health supply chain. RMS is mandated to provide health products and technologies in accordance with the '7 rights': the right patient, the right drug, the right cost, the right route, the right time, the right quality, and the right place.

To achieve this mandate and become the leading health commodities supply chain agency in Rwanda and beyond, RMS Ltd is committed to ensuring timely access to quality products through an enhanced, sustainable, and efficient supply chain system.

In July 2021, RMS Ltd signed a 5-year contract with the United States Agency for International Development (USAID) for the implementation of the “Transforming Rwanda Medical Supply Chain (TRMS)” project with the aim to improve operational efficiencies through the application of global industry standards for procurement, warehousing, and in-country distribution; and increase capacity to use data for decision making at all levels to optimize supply and improve order fill rates.

One of the ongoing TRMS activities includes the provision of supply chain management capacity building services at the subnational level.

To this end, RMS Ltd seeks to recruit a qualified and dedicated candidate for the position of Data Management Specialist to join the existing data management team to contribute to improved data usage to ultimately achieve project deliverables. The Data Management specialist will be a key player in building capacity to ensure the data is appropriately collected, analyzed, and presented to accomplish project deliverables.

Purpose

The Data management specialist will play an integral part in data collection, data analysis, and data presentation for project-related deliverables.

General

The Data Management Specialist will work with the TRMS team, RMS staff and the project stakeholders to successfully implement the capacity building task order related activities and analyze all the data required for any the TRMS IDIQ deliverables. To achieve that, the Data Management Specialist will build the capacity of RMS data officers to use advanced techniques in data collection, data cleaning, and data aggregation and analysis to the project data requirements. Furthermore, The Data Management Specialist will coordinate the data management needs for the TRMS activities as defined in other task orders.

Specific responsibilities will include:

• Lead the data analysis and presentation of findings using advanced data analytics techniques for enhanced data visualization and statistical presentation of findings for various use purposes for decision-making purposes.
• Organize trainings workshops for data management team to build their capacity in data collection, data cleaning, data aggregation and reporting.
• Lead the development of data collection tools and methodologies for targeted capacity building assessments and engage with stakeholders for real time feedback and validations.
• Lead the development of key technical reports associated with the capacity-building task order in collaboration with the project team.
• Regularly, extract, clean, and analyze data from RMS’s data management systems (SAGE, eLMIS and ERP) to describe the flow of commodities from the RMS central level up to health facilities, and compute the order fill rates.
• Coordinate and collaborate with field-based data collectors to achieve successful data gathering for the planned assessments and surveys.
• Ensure safe and effective data storage and record keeping for future programmatic or operational needs.
• Consolidate sites ’reports to determine the level of supply chain key performance indicators.
• Provide expertise and participate in RMS related research endeavor.
• Lead the development of terms of references and or research methodologies for targeted in-house or outsourced assessments and survey
• Lead the development of data quality assessment tools and coordinate data quality assessments.

Required qualifications and competencies:

• Experience in coordinating data collection and data analysis for quantitative and qualitative assessments.
• Excellent computer skills with an advanced level of MS Excel with experience manipulating data analytics using MS Excel.
• Skills and experience using R and Python to manipulate, analyze, and visualize large-scale datasets, extracting actionable insights to inform decision-making processes.
• Integrating questionnaires into digital software platforms like ODK (Open Data Kit) or Kobo Toolbox.
• Practical experience using the electronic logistics management information system (eLMIS) and Transaction processing systems.
• Ability to engage with stakeholders to understand data needs and requirements, and develop strategies for efficient data driven solutions.
• Experience coordinating capacity building initiative to strengthen data management and reporting.
• with an intermediate level in working with Advanced Microsoft Excel
• Ability to fluently write and speak English. French will be an added advantage.
• Ability to work independently with minimum supervision to timely achieve deliverables.
• Ability to learn and apply new skills.

Required trainings and experiences

• Masters’ degree in data science, statistics or biostatistics with at least 2 years’ experience in the management of health related data systems.
• Experience of leading data management processes for a quantitative assessment or a survey in the field of health supply chain management (at least 2 assessments fully executed).
• Experience of leading data management activities for fully executed qualitative survey or a mixed method assessment (at least one assessments fully executed).
• Proven experience using the electronic logistics management information system (eLMIS) used in Rwanda’s public health sector.
• At least one year experience leading data management activities in donor funded projects.

Duty station and contract duration:

This role will be based in Kigali, Rwanda, with intermittent travel throughout the country.

The successful candidate will be employed for one-year renewable, depending on performance and availability of funds.

Benefits:

This role is subjected to a competitive salary package that includes coverage for health Insurance and contributions for pension in RSSB.

Job application procedure

Interested candidates should send their application documents properly named with applicant’s name and Job position applied for (in one PDF document) including Application letter, Curriculum Vitae, copy of ID, copies of degree certificates and professional certificates, motivation letter, names of three referees as well as their emails and telephones.

All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rmsltd.rw with the subject “Data Management Specialist”

Deadline for applications: 31^st May 2024

N.B: Only shortlisted candidates will be contacted for interview.