Finance Assistant at World Food Programme (WFP)

Career Opportunities: Finance Assistant, G5 (833336)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In implementing its activities, WFP will bridge the humanitarian–development nexus and leverage its extensive experience and the contributions it has made in Rwanda over many decades to achieve four strategic outcomes outlined in the WFP Country Strategic Plan (CSP). 

ORGANIZATIONAL CONTEXT

This position will be based in WFP Rwanda Country Office, duty Station Kigali and the job holder will work under direct supervision of the National Finance Officer, or the designate.
The job holder is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. 

JOB PURPOSE

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
6. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
7. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

STANDARD MINIMUM QUALIFICATIONS

Education: Bachelor's degree in Finance, Accounting, Administration, or other related fields.

Experience: Possesses a minimum of 5 years of experience in Accounting or Finance
Language: Fluency in English language

Knowledge & Skills:

• MS Excel skills (pivot tables and analysis).
• Familiar with software systems i.e: SAP

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Demonstrates a track record of accounting and financial reporting and internal controls and adhering to established standards.
• Has experience collecting and monitoring financial data on projects, assessing financial health and status, and reporting findings to senior leaders.

FUNCTIONAL CAPABILITIES

• Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities.
• Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
• Demonstrates basic understanding of WFP programme, implementation, and supply chain principles ( including project modalities and structures)

DEADLINE FOR APPLICATIONS

24 June 2024

APPLICATION LINK

Click here to apply

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.