Monitoring and Evaluation Specialist at ARCT-RUHUKA (Rwandese Association of Trauma Counsellors)

TERMS OF REFERENCE FOR RECRUITMENT OF PART-TIME MONITORING AND EVALUATION SPECIALIST ((1 POSITION).

1. BACKGROUND

The Rwandan Organization of Professional Counselors ARCT – Ruhuka is a National Nonprofit making Organization , formed in April 30^th 1998 and officially registered under the Ministerial Decree No.97/11 on 28 July, 2004 and registered by Rwanda Governance Board (RGB). The organization was started to support survivors of psychological trauma, through integrated and holistic services for prevention, care, and healing to facilitate recovery for sustainable unity and reconciliation, peace and development.

Our mission: is to lead the development and application of innovative psychosocial approaches to mental health services and strengthen professional capacity in understanding, treating and preventing mental health problems for sustainable development. 

Our Vision: ARCT-Ruhuka envisages a Rwanda where all people have access to integrated mental health services.

ARCT-RUHUKA operates country-wide and intervenes in the field of Mental health and psychosocial support that contributes directly to building peace at individual, family, and community levels.

ARCT-Ruhuka wishes to recruit a specialized and experienced Part-time Monitoring and Evaluation Specialist to monitor the organization's activities across the areas of intervention

2. Job Title: Part-Time Monitoring and Evaluation Specialist (1 position)

 The purpose of the position is to support the overall Monitoring, Evaluation, Learning, and Reporting at the organization level, to achieve its Mission, on a part-time basis depending on agreed on schedule.

3. Key Responsibilities:
   • Overall responsibility

The Part–Time M&E Specialist will play a pivotal role in ensuring effective monitoring, evaluation, learning, and reporting within ARCT-Ruhuka. She/he will work on a Part-Time basis to advance the Organization’s M&E efforts in close collaboration with the Project coordinators and the Senior Management Team (SMT), by overseeing the collection, analysis, and utilization of data to track progress, assess impact, identify gaps/challenges and strategies, and facilitate evidence-based decision-making.

• Specific responsibilities

M&E System Development:

• Design, develop, and implement a comprehensive Monitoring and Evaluation (M&E) framework and robust systems, including indicators, data collection tools, and reporting mechanisms, in alignment with organization objectives and donor requirements.
• Develop M&E plans and protocols to guide data collection, analysis, and reporting throughout the ARCT-Ruhuka project's lifecycle.
• Establish data quality assurance procedures to ensure the accuracy, reliability, and completeness of collected data.

Data Collection and Management:

• Develop /design monitoring and reporting tools using different software
• Coordinate baseline data collection and regular progress updates under each project's activities, outputs, and outcomes.
• Manage databases and information systems for storing, organizing, and analyzing project-related and overall organization data.
• Collaborate effectively with Project Coordinators and ensure access to the database for each project under the organization.
• Conduct field visits and interviews to gather qualitative and quantitative data from project participants, stakeholders, and beneficiaries as needed.
• Conduct regular monitoring activities to track the organization and project progress against indicators and targets.

Monitoring, Evaluation and Reporting:

• Monitor project implementation against planned activities, timelines, and targets, identifying deviations and challenges.
• Prepare periodic progress reports, dashboards, and presentations on key performance indicators, achievements, and lessons learned for internal and external stakeholders.
• Ensure timely submission of Monitoring and Evaluation (M&E) reports to the Organization, project partners, donors, and other stakeholders, highlighting successes, challenges,and recommendations, while ensuring they are accurate and effectively communicate project progress.

Impact Assessment and Learning:

• Lead efforts to assess the impact and effectiveness of project interventions and sustainability.
• Conduct evaluations, surveys, and studies to measure changes in knowledge, attitudes, and behaviors among project beneficiaries.
• Facilitate learning workshops, reflection sessions, and knowledge-sharing events to promote continuous improvement and adaptive management.
• Lead impact assessments and evaluations to measure the effectiveness and outcomes of project interventions.
• Facilitate learning sessions and knowledge-sharing activities to promote continuous improvement and best practices.

Capacity Building and Support:

• Provide training and technical assistance to ARCT-RUHUKA Technical staff at the secretariat, project staff, partners, and stakeholders on Monitoring and Evaluation (M&E) concepts, tools, methodologies, and systems to enhance their capacity and understanding of M&E practices.
• Strengthen the capacity of ARCT-Ruhuka partners to collect, analyze, and utilize M&E data for decision-making and accountability.
• Foster a culture of learning, evidence-based, and data-driven decision-making within the project team and organizations to promote continuous improvement and informed actions.

4. Qualifications and Skills:

• A Master's degree with three years of experience or a Bachelor's with more than five years of experience in Monitoring and Evaluation, Project Management, Statistics, or a related field.
• Minimum of 5 years of relevant experience in M&E, preferably in the context of Mental Health and Psychosocial Support, Peacebuilding, and development projects.
• Proficiency in M&E methodologies, including quantitative and qualitative data collection and analysis techniques.
• Strong analytical and problem-solving skills, with the ability to interpret and synthesize complex data sets.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficiency in Kinyarwanda and English (speaking and writing) , French is an added value
• Proficiency in data management and analysis software such as Excel, SPSS, STATA,
• Familiarity with donor M&E requirements and standards,
• Having worked with LNGOs or INGOs is an added advantage

5. Reporting:

• The Project M&E Specialist will report directly to the Program Manager of ARCT-Ruhuka and collaborate closely with project teams, partners, and donors on M&E activities and reporting.
• Proven flexibility and readiness to work in the field across the country, particularly in the areas of operation.

6. Application Modalities

The following are the key guidelines to apply for the above job offer:

1. Application letter addressed to the Chairperson of ARCT-RUHUKA.
2. Updated Curriculum Vitae of not more than 2 pages with at least 3 professional references,
3. National ID,
4. Latest employment completion certificate, in similar roles
5. Copies of Degrees and certificate,

Soft copies of the above-required documents should be addressed to The Chairperson, ARCT-Ruhuka, by Email with all the required documents attached to: arct.recruitment@gmail.com;  not later than 7^th July 2024 at 5:00 noon. For any other information, please contact us on telephone no 250 787104307 (ARCT-Ruhuka Mobile Phone).

Note: Only shortlisted candidates will be contacted.

ARCT-Ruhuka is committed to safeguarding. All staff members are required to sign and adhere to Safeguarding, Child Protection, and Prevention of Sexual Exploitation and Abuse (PSEA) policies. Background checks, including criminal record checks, will be required at a later stage.

Done at Kigali 28/06/2024

MUKARUBUGA Ancilla

Chairperson ARCT-Ruhuka