Finance Officer at NCBA Rwanda

Job Purpose Statement

The purpose of this job is to support Finance Strategy and Administration through the implementation of the Finance, Strategy and administration standards/policies defined by the Bank including prudent, effective and efficient financial management and controls that promote the vision and mission of the Bank.

Key Accountabilities (Duties and Responsibilities)

Perspective % Weighting (to add up to 100%)

Output

Financial and Business performance Reporting

• Preparation of periodic business performance and monitoring reports (daily, weekly monthly and Adhoc business updates reports).
• Preparation Adhoc reports - un restructured and needed by group/ management.
• Support in the preparation of supporting schedules for the monthly management and group accounts
• Daily accounts movement reporting
• Participation in the preparation of group enterprise group risk reports.

General Ledger Management

• Daily analysis of general ledger accounts movement
• Check reasonably of movement in accounts (Income/expense and assets/liabilities)
• Analyse detailed movement of both internal and customer accounts to identify significant changes
• Report such significant movements to various stakeholders
• Propose adjustments for wrong entries, misstatements
• Monitor accrual of interest vs the assets/ liabilities
• Mapping internal accounts, product categories, into the appropriate GLs
• Opening products, categories in T24
• Reconciliation of Internal accounts
• Petty cash/ imprest accounts
• Prepayments and other deferred receivable accounts
• Internal funding - Bank and MoKash
• General T24 system review - system errors and abnormal entries
• Reconciliation and settlement of intercompany accounts
• Suspense accounts

Book keeping and Payment Processing

• Posting and processing of journals entries (provision for expenses, amortization of prepayments, reversal of wrong entries, reconciliation adjustments. Etc) ensure business transactions are recorded accurately
• Recording the incoming supplier invoices
• Making payments in line with procurement pay process - Vouchers approved in accordance with limits.
• Aging analysis of supplier’s balances and invoices.
• Support in the completion of end month and year end close procedures.
• Petty cash management.
• Staff advance management in collaboration with Human resource department.

Quarterly and Annual External Audit Process

• Admin activities around the audit - office space, and planning interaction with all staff
• Providing audit schedules as may be assigned by the supervisor
• Coordinating with other departments to provide required information as assigned.
• Participation in the preparation of audited financial statements, perform such activities as may be assigned by the supervisor.

Job Dimensions

Reporting Relationships: jobs that report to this position directly and indirectly

Direct

Reports N/A

Reporting Relationships: jobs that report to this position directly and indirectly

Indirect

Reports N/A

Stakeholder Management: key stakeholders that the position holder will need to liaise/work with to be successful in this role.

Internal

• Departmental heads
• Finance staff
• Cross functional heads
• Other bank staff (internal customers)
• Business department staff
• Treasury department staff
• Group finance and risk departments

External

• Central bank
• Kenya bankers Association
• Other local banks
• Customers

Service Providers/suppliers

Decision Making Authority /Mandates/Constraints: the decisions the position holder is empowered to make (Indicate if it is Operational, Managerial or Strategic). Please also highlight any budgetary control responsibility if applicable for the role.

• Personal work plan for effective time utilisation and to achieve set objectives
• Propose business changes to support business growth.

Ideal Job Specifications

Academic:

• At least a Bachelor’s degree or its equivalent in Economics, Finance, Banking, Accounting, Business Administration

Professional:

• CPA, ACCA, CIMA or equivalent professional qualification- At least level one
• Proficiency in computer use including MS Office tools and accounting software

Desired work experience:

• Experience in the financial services industry or banking sector would be an added advantage
• Experience in audit and consultancy company will be an added advantage.

NCBA Bank Core Value Behaviours (Performance Drivers)

DRIVEN: - We are passionate, make bold decisions and learn from our failures. We seek new challenges and appreciate different views constantly raising the bar. We explore our full potential.

OPEN: - Our interactions are candid, honest and transparent. We listen to each other and our clients. We are inclusive and always respect each other.

RESPONSIVE: - We are proactive, act quickly and resolutely to deliver results. We put our customer’s interests at the heart of all that we do. We keep it simple and seek new ways to improve.

TRUSTED: - As a trusted partner we do what is morally right always. We keep our word. We are accountable and believe in each other.

Ideal Job competencies

Technical Competencies

Knowledge of Banking and Business Operations

• Well round knowledge of all the Bank’s operations and processes and excellent knowledge of Bank policies and procedures to consistently achieve required compliance standards or benchmarks.

Audit Standards and Legislations:

• Good knowledge of International financial reporting and Audit Standards.

Technology Skills:

• Knowledge of computerized banking applications and spreadsheets.

Problem Solving

• Seeks to identify the root causes of problems and explores a range of possible solutions. Makes timely decisions based on reliable sources of information and seeks and obtains the views of others where appropriate to assist in making objective decisions

Behavioural Competencies

Communication and Interpersonal Skills

• Well-developed oral and report-writing skills, ability to work with motivated teams. Effectively communicate with and manage customer expectations (internal and external), and other stakeholders who impact performance.

Relationship Management

• Managing client relationship so as to ensure excellent customer experience leading to value add to the customer and result increase in the Bank’s share of wallet.

Personal Ethics

• Must be honest, fair, just but firm with himself, and of high integrity

Leadership & Management Skills

• Ability to identify, nurture and grow talent for self. Capability to mentor and manage changes. Self-empowerment to enable development of open communication, teamwork and trust that are needed to support true performance and customer-service oriented culture.

Results and Achievement Oriented

• Strives to achieve results, enjoys measuring others, being measured, and being judged on performance standards and those of others he/she leads to optimize employee productivity. Ability to effectively plan and monitor the branch performance using defined system and processes

Conscious of banks reputation

• Protect and enhance the Bank’s reputation