Financial Specialist at Kigali City

Job responsibilities

Duties and responsibilities:

• Participate in the preparation of action plans and budgets;

• Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications;

• Participate in budget negotiations with MINECOFIN;

• Consolidate revenue collection reports in collaboration with RRA;

• Coordinate the budget revision process

• Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments;

• Preparation of periodic fund requests from the Treasury;

• Generate purchase orders for internal approval.

• Processing commitments for different requests;

• Ensure all invoices and various requests received from the financial controller are well verified before payment;

• Check payment documents for further processing;

• Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents;

• Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines;

• Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly;

• Prepare bank accounts reconciliation statements;

• Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement;

• Implement strong internal control systems in decentralized entities to ensure transparency and accountability;

• Provide technical / financial assistance to all implementing decentralized entities in the CoK;

• Consolidate the financial reports and generate the accounting information of decentralised entities;

• Preparation of periodic budget execution and financial statement reports;

• Maintain and regularly update of CoK assets inventory register;

• Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced;

• Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department;

• Consolidate and submit the annual performance evaluation report of employees to DAF for further review;

• Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department;

• Facilitate external and internal audit of the CoK;

• Facilitate process of internal and external audit of different NBAs under CoK supervision;

• Preparation and submission of activity plans and periodic reports;

• Perform any other duties assigned by the supervisor.

Qualifications

• Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

  3 Years of relevant experience

• Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

  1 Years of relevant experience

• Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

  1 Years of relevant experience

• Master’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

  3 Years of relevant experience

• master's degree in Management with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM

  1 Years of relevant experience

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Resource management skills

• Analytical skills

• Problem solving skills

• Decision making skills

• Time management skills

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• Communication skills

• Budgeting skill