Job Opportunities at Ministry of Health (Minisante)

1. Job Title: Secretary to Central Secretariat

Job responsibilities

1. Receive, record and distribute all incoming and outgoing mails

• Receive and check incoming and outgoing mails ;

• Record incoming and outgoing mails;

• Scan and submit incoming mails through E-mboni system;

• Ensure timely distribution of all Incoming/outgoing mails

• Facilitate Ministry staff to access documents;

• Ensure the security of the Ministry’ correspondences and stamp;

• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences

• Maintain a current and accurate filing system;

• Ensure timely filling of documents;

3. Receive and provide clear guidance and orientation to Ministry’ clients/visitors

• Receive and answer telephone calls and orient them accordingly;

• Receive Ministry ‘clients/visitors and provide orientation.

Qualifications

• Diploma in Secretarial Studies, Office Management, Purchasing and Supply Chain Management with 0 Year of relevant experience

• Bachelor’s Degree in Economics, Secretarial Studies,Public Administration, Administrative Sciences,Sociology, International Relations, Management, Communication, Journalism, Public Relations, Media, Human Resource Management, Law, Development Studies, Procurement, Psychology, Accounting, Office Management, Arts and Publishing, Political Sciences, Education Sciences, Business Administration, Customer Relations, Business Information Technology, Translation and Interpretation, Marketing, travel and tourism management, Finance, Office Management and Administration, Language and Arts Education, Office Management and Administration, Linguistic and Literature, Logistics and Supply Chain Management, Arts and Creative Industry, Social work, Hospitality Management with 0 Year of relevant experience

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2. Job Title: Operations Support Officers (2 Positions)

Job responsibilities

• Verify and follow up on the ordered medical equipment/specifications for health facilities and nursing schools.

• Deliver the medical equipment to hospitals and nursing schools and provide a report.

• Handle and manage departmental files and record-keeping for future use.

• Verify and follow up on documents to be approved by the Head of Department (HOD) or others.

• Manage all department meetings, including booking venues and other logistics. Work closely with the Finance department and Logistics desk.

• Collaborate with the HR department on any changes concerning residents and intern doctors, and provide copies of contracts and placement letters for payment processing.

• Manage the recruitment of nurse teachers and provide recruitment reports to the competent authority. Ensure replacements where needed.

• Assist in field assessments conducted by the department on various issues.

• Receive and guide all visitors (guests and stakeholders) requiring services from the department.

• Assist in managing deployed intern doctors and residents in health facilities and make follow-ups.

• Take minutes of departmental meetings.

• Perform other tasks as assigned by the supervisor

Qualifications

• Bachelor's Degree in Economics, Purchasing and Supply Chain Management, Public Administration, Administrative Sciences, Management, Store Management, Office Management, Business Administration, Logistics Management, Office Administration and Management with 0 Year of relevant experience

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3. Job Title: Legal Affair Specialist

Job responsibilities

1. Develop legal and regulatory instruments of the institution

• Drafting the legal texts regarding the institution and deliver legal opinions argued on the texts of laws, instructions, regulations and procedures

• Collect, preserve decisions carrying jurisprudence as regarding appeal interesting the institution, and establish the documentation interesting the institutions in legal matters, and inform regularly the services concerned

• Propose justified amendments of legal texts in order to improve quality of services and/or to facilitate reaching objectives determined by the Institution

• Produce information memoranda for users on the decisions of authorities.

2. Provide legal advice/opinion on litigious files engaging the Ministry and in the interest of this Institution

• Deal with legal issues, providing legal advice on contractual, staff, financial and institutional matters to ensure their compliance with applicable laws, instructions, regulations and procedures

• Prepare model contracts and decisions to be adopted and used by the institution

• Propose necessary amendments to contracts and agreements to avoid possible misinterpretation in support of the best interests of the institution

• Facilitate the interpretation of applicable laws, instructions, regulations and procedures

• Monitor the implementation of applicable laws, instructions, regulations and procedures

• Analyze contentious files and/or requests emanating from users or agents of the institution

• Propose solutions with competent authorities

3. Liaise with the Ministry of Justice and other Institutions in legal matters

• Work closely with other Institutions including the Office of Attorney General by providing necessary information on legal issues involving the institution.

• Represent the institution before the court in case he/she is entitled to do so.

• Attend regular coordination and validation meetings organized by the Ministry of Justice and other Institutions.

4. Conduct legal research

• Carry out legal research and highlight potential problems that may engage the liability of the institution.

• Propose new amendments and revision of existing legal instruments related to the mission and mandate of the institution.

• Initiate new legal instrument drafting if necessary.

Qualifications

• Masters Degree in law with a certification in Legal Practice, law with diploma in legal drafting with 1 Years of relevant experience

• Bachelor’s Degree in Law with Diploma in Legal Practice, Law with Diploma in Legislative Drafting with 3 Years of relevant experience

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4. Job Title: Head Of Central Secretariat

Job responsibilities

Function

1. Ensure proper files management

• Ensure proper reception and dispatching of correspondences.

• Supervise the filing of documents and correspondences.

• Supervise the holding of references numbers of letters or documents sent.

• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Organize and control the typing works submitted to the central secretariat.

• Allocate documents submitted to the central secretariat for writing;

• Control the quality of draft documents before sending them to the supervisor

3. Organize the filing, mail transfer and documents.

• Design the filing system.

• Carry out on daily basis the filing of processed documents.

• Determine documents to be submitted to the national archiving services.

• Ensure timely electronic mails transfer

Qualifications

• Advanced Diploma in Secretarial Studies, Office Management with 0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Educational Sciences, International Relations, Communication, Journalism, Public Relations, Media, Human Resource Management, Law, Development Studies, Procurement, Psychology, Office Management, Arts and Publishing, Political Sciences, Finance, Marketing, Customer Relations, Business Information Technology, Translation and Interpretation, Business Administration, management, Travel & Tourism Management, Supply Chain Management and Logistics, Language and Arts Education, Linguistics and Literature, Arts and Creative Industry, Social work, Hospitality Management with 0 Year of relevant experience