Project Coordinator at Benishyaka

Benishyaka is Non -Governmental Organization established in July 1995 and from this time, we have successfully implemented numerous development programs and projects in areas of sustainable agriculture, climate change, gender equity and equality, health, education and nutrition. The NGO is rolling out a five-year strategic plan focusing the aforementioned development programs and has equally put in place solid management policies and procedures to ensure efficiency and effectiveness way of managing its resources including financial and human resources. 

Our vision: “A cohesive Rwandan society with empowered vulnerable groups gainfully accessing equal rights, livelihood opportunities and participating in national development”  

Our Mission: “A leading community development organization, actively empowering and transforming the livelihoods of vulnerable communities to access knowledge, skills and capital for sustainable development”. 

Benishyaka in partnership with CARE International -Rwanda and our Umbrella organization Pro-Femmes/Twese Hamwe (PFTH), is implementing a five-year project named Gender Equality And Resilience(GEAR) Project in Districts of Kayonza and Gatsibo in the Eastern Province of Rwanda. The GEAR Project will be working with marginalized women, girls, and youth thus contributing to gender equality and increasing social and economic resilience of women and girls in the project area. 

Given the above-mentioned project, Benishyaka seeks to recruit a competent and qualified Project Coordinator

Position: Project Coordinator (1). 

Benishyaka is therefore looking for a suitable candidate to coordinate the overall project implementation. Under the direct supervision of the Executive Secretary, the Project Coordinator will undertake the following specific tasks:

Coordinating and Facilitating the Project Planning Process 

• To develop plans and strategies that will contribute to sustainable improvements of the working environment of Project beneficiaries through the engagement of policymakers and stakeholders to create enabling policy and legal frameworks.

• Main Tasks:
• Ensuring that detailed weekly, monthly, quarterly, and annual work plans and budgets are developed to deliver against all aspects of the project
• Overseeing the fund request process, ensuring that the relevant documents are prepared on time 
• Ensuring the overall coordination of the project staff, project activities, and partners
• Planning and forecasting grant expenditure, project activities, procurement, and partnerships to ensure compliance.
• Conduct regular monitoring, evaluation, and reporting on project progress to Benishyaka, Care International, and other project stakeholders. 
• Produce monthly, quarterly, and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor 

Coordinate Project implementation  

Sub-Tasks: 

• Ensuring that all project components are implemented according to the project plans, to meet all goals and objectives; taking assertive corrective action in case of missed deliverables; 
• Coordinating the project team in all districts to carry out the activities planned and if delays, a catch plan is established, and any constraint is timely communicated to her/his supervisor
• Ensure the budget is utilized against the plan.

Advocacy and policy influencing  

Sub-Tasks: 

• Understand the context of policy influencing in Rwanda and what the project wants to achieve and Benishyaka’ advocacy agenda in general 
• Coordinate with colleagues at Benishyaka and Pro-Femmes to determine advocacy needs and set forth the plan to be implemented under the project. 
• Lead the process of information gathering, analysis of that information and develop advocacy messages to be presented to key decision makers; 
• Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports; 
• Participate in mentoring and coaching of Benishyaka staff and other stakeholders on advocacy and policy influencing; 
• Develop policy briefs, policy proposals, and campaign materials for local, and national advocacy; 
• Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs; 
• Develop the project advocacy and policy influencing monthly, quarterly, and annual plan in consultation with Pro-Femmes/Twese Hamwe, the Care International team and other CSOs; 
• Collaborate with key national CSOs and key stakeholders and engage them in all efforts related to advocacy, results measurement, and monitoring of the national, regional, and international policy commitments related to improving social and economic welfare; 
• Facilitate local, national spaces for dialogue for women and youth to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for 

Quality, Learning & Knowledge Management 

• Lead reflection on documentation and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Sub tasks: 

• Contributing towards the development of effective impact measurement, knowledge management and internal accountability systems for the project 
• Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with partners
• Organize regular information gathering and sharing opportunities
• Ensure success stories suitable for publicity purposes are properly documented and disseminated; 
• Represent Benishyaka in Care International and Pro-Femmes/Twese Hamwe meetings and other relevant meetings related to the project; 
• Collaborate with a project team at Pro-Femmes/Twese Hamwe and Care International and provide updates to the BENISHYAKA management team; 
• Collaborate with key partners including CSOs on the field and at the national level
• Design project proposals for submission to potential donors;
• Perform any other tasks advised by the supervisors at BENISHYAKA.

Required skills and qualifications 

• Bachelor's degree in social sciences, Public Administration, Business Administration, Management, or any other related field; 
• Holder of a master’s degree in a relevant field is preferable for the prospective candidate; 
• At least four (4) years of progressive experience in managing projects related to women's rights, Gender, advocacy, gender-based violence, and gender mainstreaming; 
• Strong understanding of gender;
• Strong experience and knowledge of civil society in Rwanda; 
• Experience and knowledge of national and regional issues relevant to gender and women's rights
• Experience in Networking, building coalitions, lobbying, and advocacy especially for gender-related issues; 

• Understanding of Human rights-based approach; 
• Fluency in English, French, and Kinyarwanda.
• Computer literate (high proficiency in Word, Excel, and PowerPoint). 
• Excellent communicator orally and in writing; 
• Innovative, self –driven and team player; 
• Interpersonal skills with experience of working in multicultural contexts. 

Application Procedures  

Interested and qualified candidates should submit their applications files enclosing in Cover Application letter, CVs and academic papers addressed to Executive Secretary at Benishyaka office KG 206 House number 131 Gasabo District Kimironko Sector not later than 30^th August 2024. Benishyaka is an equal opportunity employer, female candidates are highly encouraged to apply.