Sub – Grant Specialist (PRM) at World Vision International Rwanda

World Vision is a child-focused Christian humanitarian organization implementing development programs in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced Rwandan national for the role of Sub–Grant Specialist (PRM)Specialist, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda and reports to the Livelihood and Self Reliance Project Manager

Purpose of the position:

The Sub-Grant specialist will ensure the maintenance and administration of a robust and effective grants management system that is compliant to World Vision Rwanda grants systems and guidelines and meets donor requirements. The Sub-Grant Specialist will provide day-to-day oversight of sub-grant management including sub-grant (Partners) follow-up, accountability and capacity building. The incumbent will also be responsible for ensuring both general and technical compliance of the project implementation in accordance with the donor requirements by enforcing compliance with the Coalition partner’s procurement, administration and financial accounting practices in the production of the relevant financial information. Key areas of accountability will also include the maintenance of an effective and efficient central grant-filling system in accordance with the World Vision Rwanda grant checklist.

MAJOR RESPONSIBILITIES

• Review the pre-award due diligence assessment of current and potential partners and analyze organizational capacity to manage sub-grant funding and project implementation for Rwanda-based subgrantees and work with project staff in the assessment of local partners.
• Work closely with the grants finance manager and project manager to ensure all sub-grant agreement templates and letters of commitment are up-to-date with respect to WVI policies and donor requirements.
• Review all sub-award reports on a monthly basis and certify data annually to ensure the accuracy of data for accounting and audit purposes. 
• Conduct regular site visits to track sub-recipient progress, measure performance, and ensure accountability in accordance with established sub-recipient monitoring plan and document appropriately, as well as budget performance monitoring.
• Facilitate internal and external auditors and provide relevant information related to sub-recipients as far as Sub-grant is concerned and ensure timely implementation of audit recommendations.
• Review and communicate annual sub-grant work plans and budgets for consistency with overall program goals and objectives, aligning with donor technical and spending requirements, feasibility and cost-effectiveness. 
• Work with project staff on sub-grant closeout, documentation, distribution of inventory, retention of intellectual property, audit, etc. to ensure proper project closeout.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

1. Minimum of 4 years’ experience in subgrant/accounting profession within a busy organization or projects.
2. Proven knowledge of grants management
3.  Experience in working with sub-grants
4. Proven experience in project budget management
5. Good oral and written communication skills

Required Education, training, license, registration, and certification

1. A minimum of Bachelor’s degree in Accounting or Finance
2. Skills and ability to organize and conduct trainings

Preferred Knowledge and Qualifications

1. Accounting certification such as ACCA, CPA, CFA, etc. 
2. Three years’ experience working with NGO on similar role
3. Good command of Microsoft spreadsheets preferably Microsoft Excel, Vision and Sun system software
4. Gateway to Grants certification
5. Experience of bilateral or multilateral-funded projects
6. Sub-grant management experience
7. Attention to details

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/jobs/details/Sub-Grant-Specialist_JR35252?q=rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 7 September 2024; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.