Cluster Accountant at World Vision International Rwanda

Cluster Accountant

World Vision is a child-focused Christian humanitarian organization implementing development programs in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire two highly qualified, dedicated, and experienced Rwandan nationals for the role of Cluster Accountant, joining an established and experienced team. This position will be based in Nyamasheke, Rwanda, and reports to the Programs Manager.  

Purpose of the position:

To provide support in all aspects of financial management by coordinating planning and budgeting, SO/donor financial reporting, enhancing compliance with established WV Finance policies and procedures as well as compliance with donor requirements to mitigate all forms of financial risks. This role provides accurate financial analytical information to relevant stakeholders and advice in relation to all aspects of financial management. S/he will support budget holders in understanding and interpreting the budget expenditure reports and as well monitoring projects or spending. The person in this role is mandated to promote asset management to mitigate any loss or associated risks and as well facilitate both internal and external audits.

The major responsibilities include:

1. Planning, Budget Preparation and Monitoring of Cluster Projects

• Coordinate the Cluster project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.
• Prepare and monitor Cluster projects budget expenditure reports while explaining budget variances,
• Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Cluster project financial obligations
• Perform PBAS reconciliation for grant projects between SunSystems and PBAS records and Communicate the funds commitment status to the Cluster Project / program Managers
• Coordinate and support in the process of Cluster project closures to ensure financial risks are mitigated.
• Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements

2. Maintain Cluster Projects Financial Records, perform Analysis and enforce Compliance

• Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.
• Provide monthly analytical information to budget holders/ project managers/coordinators to inform decision making
• Prepare bank reconciliation statements

3. Coordinate timely preparation of monthly cashflows and Cluster project disbursements

• Coordinate timely Cluster Projects related Payments and ensure that financial transactions are accurately recorded in sunsystem
• Review all invoices in Coupa for all vendor payments for Cluster projects for timely payments
• Facilitate all Cluster project staff advances and ensure compliance with the travel advance policy
• Monitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every month

4. Cluster Projects Financial Coding Review

• Review coding for all Cluster Projects related financial transactions to ensure alignment with Approved Cluster Project activities and Donor requirements both in provision and outside provision.
• Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accounts
• Prevent miss allocation of expenses

5. Cluster Projects Monthly and Quarterly Financial Reporting

• Prepare and analyze monthly and quarterly Cluster project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.
• Ensure reports adhere to full disclosure standards and provide an accurate representation of cluster project activities.
• Review compliance with the donor financial reporting template before submission of report to the support office colleagues.
• Follow up on Cluster and special projects implementation and provide financial reports as per WV policies and donor requirements
• Ensure that Grant projects / balance sheet accounts are monthly and quarterly reviewed, analyzed, and reconciled by ensuring accurate balances

6. Coordinate External Finance reviews, Audit and implementation of Audit recommendations for Cluster Projects.

• Coordinate internal and external project finance reviews or audits by providing necessary information related to Cluster Projects
• Ensure timely implementation of audits /Finance Review recommendations
• Coordinate in preparation of management response for project audits or reviews and ensure that the response is submitted timely.

7. Cluster Projects Asset management

• Maintain an efficient management of project Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset register
• Maintain proper inventory and
• Ensure proper fleet Management reports are shared on time.

8. Implementing Partners Monitoring, Capacity assessment and building and Accountability reports review and upload in sun systems.

• Coordinate the funding process to partners to support project implementation
• Monitor implementing partners, assessing their capacity to meet project goals
• Provide support to enhance partners’ financial reporting abilities and skills
• Review and upload accountability reports from partners into Sun Systems.
• Plan and coordinate the Partners financial reports validation visit to ensure accuracy of the reported figures before they are uploaded in the SUN system.
• Perform ageing analysis for all partner advances and follow up for timely liquidation
• Capacitate all Grant project/ staff on World Vision Applications (ProVision, GEMS Concur, Workday, PBI, Box, etc.…) without system disruptions to ensure smooth project implementation.

9. Prepare timely VAT Refunds requests to RRA and timely follow on re imbursement to .

• Prepare and submit VAT refund requests to the Rwanda Revenue Authority (RRA) in a timely manner
• Engage in consistent follow-up to ensure prompt reimbursement of funds to WVR project accounts

10. Collaborate closely with the Shared Service Team to facilitate the reconciliation process for Both Bank and Mobile Money wallet

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

1. Must have at least a University degree in Finance or Accounting.
2. Must have a minimum of 5 years’ experience in financial accounting, preferably within World Vision or any other International NGO.
3. Professional qualification like ACCA, CPA will be added advantage.

List additional work experience required as a minimum qualification for this position.

1. Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.
2. Must have proven knowledge and experience in accounting packages especially sunsystem & vision executive and an understanding of data processing concepts and systems.
3. Must have proven analytical skills with eye for details.

Preferred Skills, Knowledge and Experience:

List academic, technical skills or other knowledge preferred for this position.

1. Excellent computer skills in Excel & Sun-systems software/Visions.
2. Experience in managing donor funds
3. Working knowledge of Sponsorship and Grants operations, finance services and practices is an added advantage.
4. Good planning and organizational skills
5. Ability to maintain effective working relationships with all levels of staff and public
6. Good Analytical skills necessary.

List additional work experience preferred for this position.

1. Professional qualification like ACCA, CPA will be added advantage.

Work Environment:

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

• The position requires ability and willingness to travel domestically and internationally up to _10% of the time.

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Accountant_JR35883 

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know at wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 28^th September 2024; no late applications will be accepted

As a child-focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.