Front Office at Club House La Palisse Hotels

TERMS OF REFERENCE (TOR) FOR RECRUITMENT

Organization: Club House La Palisse Hotels Ltd

Location: La Palisse Hotel Gashora Resort

UNDER CONTRACT FRONT OFFICE (2 POST)

Front Office Job Summary

In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with Front Office Duties and Responsibilities

Front Office Duties and Responsibilities

• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers, etc.
• Organize bookkeeping and issue invoices/checks
• Record meeting minutes and dictations
• Perform inventory of office supplies and order what is needed

Front Office Requirements and Qualifications

• High school diploma or equivalent
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities office equipment, software, and procedures.

APPLICATION PROCEDURES

Interested candidates should send their cover letter and well detailed CV no later than September 30th 2024