Procurement Officer at Ntare Louisenlund Community Benefit Company

Procurement Officer (Boarding School)

• Ntare Louisenlund School Careers
• Rwanda
• Administration

Who we are:

Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1,000 boarding students.

Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.

Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.

Your challenge and responsibilities:

Ntare Louisenlund School is seeking for a Procurement Officer who will be responsible for managing the procurement process for Ntare Louisenlund School, ensuring that all goods and services are acquired in a timely, cost-effective manner while maintaining quality standards. This role involves collaborating with various departments to identify needs, sourcing suppliers, negotiating contracts, and maintaining inventory levels.

Your Main Responsibilities:

Procurement Planning:

• Collaborate with department heads to determine procurement needs and budget requirements.
• Develop and implement a strategic procurement plan aligned with the school’s objectives.

Supplier Management:

• Identify, evaluate, and select suppliers based on quality, cost, and reliability.
• Maintain a database of approved suppliers and conduct regular assessments of their performance.
• Foster positive relationships with suppliers to facilitate effective negotiations and problem resolution.

Contract Negotiation:

• Negotiate contracts with suppliers to secure favourable terms and pricing.
• Ensure that all contracts comply with school policies and legal regulations.
• Review and approve purchase orders and contracts.

Record Keeping and Documentation:

• Maintain accurate and confidential health records for all students, including immunization records, medical histories, and treatment plans.
• Document health assessments, interventions, and communications in student health records according to legal and professional standards.
• Generate reports and summaries of health data as required for school administration, healthcare providers, and regulatory agencies.

Purchasing:

• Process purchase requisitions and orders for goods and services in a timely manner.
• Monitor inventory levels and ensure adequate stock of essential items, including food, school supplies, and maintenance materials.
• Conduct regular inventory audits to track usage and prevent shortages or excess stock.

Budget Management:

• Assist in the development and management of the procurement budget.
• Monitor spending against the budget and report discrepancies.
• Identify cost-saving opportunities through strategic sourcing and vendor negotiations.

Compliance and Reporting:

• Ensure compliance with relevant regulations, policies, and ethical standards in procurement practices.
• Prepare and maintain procurement reports, including expenditure analysis and supplier performance metrics.
• Present findings and recommendations to school leadership.
• Stay updated on industry trends and procurement technologies to enhance efficiency and effectiveness.

Collaboration:

• Work closely with various departments, including facilities, catering, and academic departments, to understand their specific procurement needs.
• Support the school’s mission and values through responsible and ethical procurement practices.

Your Profile:

Education:

• Bachelor’s degree in Supply Chain Management or a related field.

Experience:

• Minimum of 4 years of practical hands on in procurement or supply chain management experience, preferably in an educational or institutional setting.
• Procurement cerification is added advantage

Skills

• Strong negotiation and contract management skills.
• Excellent analytical and problem-solving abilities.
• Proficient in procurement software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Ability to manage multiple projects and meet deadlines.
• Attention to detail and accuracy in all aspects of work.
• Customer service-oriented mindset with a positive attitude and willingness to assist others.
• Fluency in English, French and Kinyarwanda is required.
• A proactive and service-oriented approach to supporting the needs of the Headmaster and the school community.
• Flexibility and adaptability to changing priorities and situations.

We offer:

• A fully equipped school campus with excellent facilities in a beautiful natural setting in Bugesera.
• Optional campus housing on a first-come-first-serve basis.
• An exceptional in-house professional development programme with travelopportunities for further professional development.
• Small learning groups.

• An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
• Collaboration with an experienced, internationally recognized school in Germany.
• Various partnerships with external educational partners.
• A committed, dedicated, and team-oriented staff.
• An attractive compensation package based on your level of experience. All staff salaries are paid in Rwandan Francs.  

How to Apply:

Can you imagine working to help us design the school of the future? Then you should apply by 08/10/2024 to careers@ntare-louisenlund.org  and share an updated CV, motivation letter and certified electronic copies of degrees and relevant certificates addressed to the Head of School. CVs will be reviewed on a rolling basis and only shortlisted applicants will be contacted. Please indicate in the subject line while applying as “Procurement Officer (Boarding School)”.