Programme Assistant at Community Health Boosters (CHB)

Community Health Boosters (CHB) is a pioneering youth-led organization dedicated to creating digital health technologies and youth-friendly learning tools that empower young individuals, amplify their voices, and enhance their opportunities. Founded in 2019 at the University of Rwanda, College of Medicine and Health Sciences, CHB collaborates with young people to co-create inclusive digital solutions, low-tech games, magazines, and services that enrich their lives. Our Human-Centered Design approach fosters an environment where the ideas of young people can flourish into reality – where informed young people actively address issues affecting their lives.

CHB's mission is to promote and enrich the holistic well-being of young people through youth-friendly means. We advocate for youth-friendly services and strive to improve access to information that aids in informed decision-making and adopting healthier behaviors.

To support the effective implementation of the program, CHB is seeking a dedicated and highly organized Programme Assistant to provide day-to-day coordination, administration, and logistical support

Position Summary

Purpose of the Assignment:

The Programme Assistant will support the coordination and implementation of CHB's ongoing programs and activities. This role involves providing logistical and administrative support, tracking program progress, liaising with internal and external stakeholders, and contributing to the success of the organization's projects across Rwanda

Reports to: Programs Manager

Key Responsibilities:

The Programme Assistant will work closely with the Program Manager and other team members to ensure the smooth execution of CHB’s projects and day-to-day operations.

Project Coordination:

• Assist in the implementation of CHB’s programs, including youth health campaigns, training sessions, and school outreach activities.
• Monitor project activities, update program plans, and ensure deadlines are met.
• Provide support for organizing meetings, workshops, and training sessions, including booking venues, arranging transport, and other logistical needs.
• Collaborate with program teams to track program deliverables and ensure smooth communication between team members and stakeholders.

Administrative Support:

• Provide general administrative support, including managing schedules, documenting meeting minutes, and maintaining accurate records of program activities.
• Assist in managing organizational files, contracts, and reports to ensure proper documentation.
• Support the preparation of project budgets, track expenditures, and assist in the financial administration of programs.

Communications & Stakeholder Engagement:

• Serve as a communication link between CHB and external partners, including government bodies, local communities, and other NGOs.
• Assist in drafting official correspondence, emails, and progress reports for donors and partners.
• Maintain up-to-date contact lists and stakeholder communication records.

Monitoring, Evaluation, and Reporting:

• Support the monitoring and evaluation (M&E) of programs by assisting in data collection and analysis.
• Help prepare program progress reports, ensuring timely submission to partners and donors.
• Assist in documenting success stories, lessons learned, and program impact.

Youth Engagement & Outreach:

• Assist in organizing and facilitating youth engagement activities, such as workshops, peer education sessions, and community outreach events.
• Support CHB’s efforts to engage adolescents and young people in health education and leadership programs.
• Help coordinate with youth mentors, peer educators, and health professionals involved in CHB programs.

Contribution to Digital Health Platforms:

• Support the content team in the development of materials for CHB’s digital health platforms, including the YAhealth app and game.
• Assist in monitoring user feedback and providing recommendations for app and game content updates.

Other Duties:

• Perform any other duties related to the successful implementation of CHB’s programs and organizational objectives as assigned by the Program Manager.

Qualifications and Experience

The ideal candidate should have the following qualifications:

• Bachelor’s degree in Public Health, Social Sciences, Project Management, or related fields.
• At least 1-2 years of experience in a similar role, ideally within the NGO or health sector.
• Strong organizational skills with experience in managing events, meetings, and records.
• Experience with project coordination, including tracking timelines and deliverables.
• Excellent written and verbal communication, with experience working with diverse groups of stakeholders, including government officials, NGOs, and community leaders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and online communication tools (Zoom, Teams). Experience working with digital platforms is an advantage.
• Experience working with adolescents or young people is highly desirable.
• Ability to manage multiple tasks and work effectively in a fast-paced environment

How to Apply:

Interested candidates should submit a one-page cover letter, ID, updated CV with contacts of three professional referees, and copies of qualification certificates to recruitment@chbrwanda.org with the subject line "CHB – Programme Assistant." Before October 18^th, 2024, at 5 pm

Note: Late applications will not be accepted. Only shortlisted candidates will be contacted for further assessment.

CHB is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace where all employees are valued, respected, and supported.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

CHB has a zero tolerance policy with regard to Sexual Exploitation and Abuse by CHB‘s personnel against the people they serve. Protection from Sexual Exploitation, Abuse and Harassment (PSEA) is the responsibility of everyone and all selected candidates will be required to comply with the CHB’s PSEA Policy and Codes of Conducts at all times (both during work hours and outside work hours). Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation, abuse, and harassment and may be required to provide additional information further on in the selection process. By applying, the job applicant confirms their understanding of these recruitment procedures.