Job Opportunities at Jhpiego

1. Job Title : Grants Assistant 

Overview

Jhpiego is seeking a Grants Assistant reporting to the Grant Manager. They will assist with the development, submission, management of grant applications, and ensure adherence to grant management policies and donor requirements for ISDA USAID Funded Project. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five. The Grants Assistant will be required to travel to the field to conduct compliance visits.

The applications will be closed on Monday September 4th, 2023.

Responsibilities

• Conduct thorough research to identify potential grant opportunities that align with the organization's mission and programs. 

• Assist in the preparation and writing of grant proposals, ensuring compliance with application guidelines and deadlines. 

• Proofread and edit grant proposals to ensure clarity, consistency, and accuracy of content. 

• Maintain an organized database of grant opportunities, submissions, and outcomes. 

• Assist in tracking and reporting on the progress of grant-funded projects, including outcomes and budget utilization. 

• Communicate effectively with internal stakeholders and external funders regarding grant-related inquiries and updates. 

• Provide technical assistance to staff and grantees on administrative policies and procedures for grants management . 

• Assist in the preparation of progress reports for funders as required. 

•  Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.  

• Assume other duties as assigned. 

Required Qualifications

• Undergraduate degree in Accounting, Finance, or related field  

• CPA/ACCA Finalist or equivalent is an added advantage.

• Minimum of three (3) years of experience  in finance, compliance and grants management in  a reputable NGO or development agency.  

• Familiarity with grant databases is a plus. 

• Excellent verbal, written communications and presentation skills  

• Strong programming, management and technical skills 

•  Has sensitivity and understanding of the  beneficiary population   

• Dynamic personality and a team player 

•  Computer literacy, particularly in the use of MS word, Excel and PowerPoint   

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2. Job Title : Compliance Manager

Overview

Jhpiego seeks a Compliance Manager who will be accountable for identifying risks that hinder the achievement of Jhpiego’s strategic and program objectives, developing standardized approaches to a reduced risk profile in the country office and leads communications on all fraud related issues.  Additionally, this position will participate in the annual risk assessment process in partnership with Program Operations and other finance leadership, to develop strategies and action plans that strengthen Jhpiego’s internal controls and compliance capacity.   Other responsibilities include providing guidance, training, and compliance oversight in the areas of procurement, sub recipient monitoring, financial management, and other operational areas as needed.  The Compliance Manager will be an experienced individual with excellent organizational and technical skills, who is a team player, dedicated, hardworking, innovative, highly motivated and able to work in a high-pressure environment requiring multi-tasking abilities. Compliance Manager works with Jhpiego’s Sr. Compliance Director and Jhpiego’s Rwanda office Leadership, the Compliance Manager will be responsible for assuring program compliance with applicable policies, guidelines, regulations and procedures.     

Applications closes on September 5, 2023.

Responsibilities

• Reviewing and evaluating internal control systems and internal policies and procedures and identifying opportunities for improvement and recommending on the same. 

• Ensuring that all organizational activities are in line with contractual obligations and agreements with respective donors. 

• Coordinate the development and implementation of a risk management framework for the organization. 

• Identifying potential areas of compliance vulnerability and risk, assist in developing corrective action plans for resolution of problematic issues and providing general guidance on how to avoid or deal with similar situations in the future 

• Assist with the implementation and monitor the timely implementation of management actions to recommendations in audit reports. 

• Prepare management reports regarding compliance reviews and progress and present to senior management. 

• Ensure that the organization establishes and maintains an effective, best practices compliance and ethics program. 

• Maintain a working knowledge of relevant issues, laws and regulations through seminars, training programs and peer contact. 

• Managing the staff in the Compliance department as well as coordinating and allocating tasks and assignments. 

• Conduct annual performance appraisal of staff against set targets and objectives and implementing development action plans aimed at enhancing capacity and performance. 

• Coordinate compliance audits for sub recipients in liaison with the Finance and grants departments and follow through the implementation of the audit recommendations. 

• Serve as a confidential point of contact for employees to report irregularities. 

• Participate in Internal Control Reviews (ICRs) and other regional work as assigned by HQ. 

• Disseminate any new written policies and procedures to staff. 

• Conduct surprise visits in field offices/project activities to assess the level of compliance. 

• Respond promptly to detected offenses, and develop corrective action 

• Assess training needs for employees and develop training content in collaboration with relevant staff and facilitate the training. 

• Carry out investigation and specific assignments on request by Management. 

• Serve as the in-country liaison for external and Johns Hopkins University (JHU) audits. 

Required Qualifications

• Degree in Finance, Economics, Business Administration or a related field or a related field. 

• Post Graduate degree in a business related field an added advantage. 

• Professional accounting qualifications such as ACCA, CIA and CISA and membership to a relevant professional body 

• 8 years’ relevant professional experience in the areas of audits, accounting and risk management gained in internal or external audit with 2 minimum management experience. 

• Good knowledge of principles of accounting and auditing standards, policies, regulations and/or laws governing NGOs and major donor (USAID, CDC) regulations 

• Ability to communicate clearly and effectively with a variety of parties within and external to the organization, both orally and in writing 

• Ability to review and analyze financial records, financial reports and statements. 

• Demonstrate proficiency in IT particularly computer assisted audit techniques. 

• Good understanding of internal audit including international trends and best practices 

• Ability to multi-task and manage competing priorities under demanding deadlines 

• Possess sound judgment, flexibility and solving problems promptly 

• Strong interpersonal skills and ability to manage staff of different orientation 

• Previous experience with non-profit organization will be an added advantage. 

Abilities and Skills 

• Ability to read, analyze, and interpret common reports, and agreement documents 

• Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and the budget 

• Reasoning Ability - ability to define problems, collect data, establish facts, and draw valid conclusions 

• Ability to manage several major activities simultaneously 

• Ability to travel independently in new environments 

• Sensitive to socio-cultural differences in the region 

• Computer literacy, particularly in the use of MS word, Excel and PowerPoint  

• Proficiency in both written and spoken English, and Kinyarwanda. French is an added advantage. 

• Computers skills including use of spreadsheets and/or accounting packages 

• Knowledge of Generally Accepted Accounting Principles, GAAP. 

• Knowledge of internal controls 

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3. Job Title : Operations Manager

Overview

Jhpiego is seeking an Operations Manager reporting to the Finance & Operations Director who will coordinate and provide effective procurement and transport management support to Jhpiego Rwanda under the ISDA Project. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.The Operations Manager will be responsible for ensuring a proper Procurement Management, and Logistics in compliance with the organization and donors policies, rules & regulations. 

Applications closes on September 6th 2023. 

Responsibilities

Procurement of Goods & Services:

• Oversee Local procurement activities by reviewing item specifications, Bid Analysis and Basic Vendor selection in line with Jhpiego and Donor rules and regulations.

• In conjunction with Procurement Committee, conduct regular market survey, Pre-qualified and Pre-qualification vendors selection in Compliance with Jhpiego policy

• Make sure all Purchasing orders are prepared, charged to the correct IONs and sent to Vendors on time

• Ensure that adequate, timely and complete documents are submitted to the finance department for payments to suppliers and service providers

• Using procurement trackers, ensure that all procurements requested have been completed and delivered to the intended project implementation areas

• Review procurement activities to identify bottlenecks within the system and propose actions to mitigate potential risks

Transport:

• By supervising the Senior Transport Officer, the Operations manager will make sure all vehicles are well managed and used efficiently and car tracking systems are installed in all vehicles.

• Ensure the weekly vehicle movement tracking sheet is well recorded and movement combined to avoid waste or misuse of vehicles

• Assist and coach the Senior Transport officer and Senior Drivers in management.

• Other duties as signed by management. 

Required Qualifications

• Masters’ degree of Business Administration or related field with a minimum 8 years relevant experience in relevant domain.

• Experience in managing teams and supervising multi-cultural staff.

• Minimum 8 years work experience in operations management in the international development sector

•  Procurement management with international NGO experience 

•  Experience of working in USAID Funded Organizations is preferred.

•  Relevant experience in logistics and Vehicle fleet management experience including use of car tracking systems.

•  High awareness of procurement and logistics policies with the ability to adapt the existing policies and enforce their implementation;

•  Strong administrative, managerial and organizational skills.

•  Resourcefulness and the ability to prioritize and cope with high work demand.

•  The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful

•  Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

•  Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.

•  Ability to communicate effectively and build relationships at all levels, instilling trust and confidence, taking into account cultural and language differences.

• Excellent interpersonal and communication skills

•  Proficiency in both written and spoken English, Kinyarwanda and French;

•  Be of high integrity and have a sense of confidentiality;

• Proficient in the use of computers especially Microsoft Office, outlook and basic skills of QBE

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