Job Opportunities at Higher Education Council (HEC)

1. Logistics Officer

Job Description

1.    Ensure effective management of stock;
2.    Receive, record and distribute purchased materials and equipment;
3.    Monitor the execution of Suppliers' contracts in corroboration with Procurement Office;
4.    Ensure periodic inventory of fixed and non -fixed assets and update regularly the asset register book into IFMIS;
5.    Identify the institutional equipment that need to be replaced or maintained;
6.    Establish the institutional asset and equipment maintenance plan;
7.    Participate in the drafting of Contract for the maintenance of Assets and Equipment;
8.    Ensure proper asset management and codification; 
9.    Establish a plan for the asset and equipment disposal;
10.    Ensure the effective utilization of rented vehicles;
11.    Handle effectively all logistical services offered to and by HEC;

Minimum Qualifications

• Bachelor's Degree in Economics, Purchasing and Supply Chain Management, Management, Store Management, Accounting, Assets Management, Business Administration, Logistics with 0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

2. Advisor

Job Description

1.    Advise Director General on all matters related to HEC;
2.    Analyze systematically all documentations submitted to Director General’s office and advise accordingly;
3.    Advise on the needed review of policies and guidelines of Higher Education sub sector;
4.    Plan, organize, facilitate and report meetings between HEC and education stakeholders;
5.    Follow up the implementation of all resolutions from meetings involving Director General’s office;
6.    Support the Director General in the coordination of staff in the office of Director General;
7.    Ensure effective communication pertaining to Director General’s office;
8.    Ensure that the report on HEC activities reaches the Director General’s office on time;
9.    Ensure that all assignments from Director General reaches the assigned units and staff on time and follow up on the feed backs;
10.    Update regularly the Director General on the sensitive documents and assignments;
11.    Organize and keep records of HEC SMM and follow up the resolutions;
12.    Perform any other duties as assigned by Director General.

Minimum Qualifications

• Bachelor's Degree in Educational Sciences, Educational Planning, Educational Management and Administration, Applied Pedagogy, Education Psychology, Education, Education and Development with 3 Years of relevant experience

• Master's Degree in Education Sciences, Education Planning, Applied Pedagogy, Education, Educational Management & Administration, Education and Development with 1 Year of relevant experience 

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Performance management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

• Knowledge and understanding of the Rwanda Education Sector

• Knowledge of higher education quality assurance

• Knowledge of Education system

3. Director of Administration and Finance Unit 

Job Description

1.    Advise on all matters related to finance and administration;
2.    Ensure effective and efficient implementation of the short, medium- and long-term strategy for financial needs;
3.    Manage and supervise daily financial operations;
4.    Coordinate all internal and external audit activities;
5.    Coordinate and ensure proper and timely financial reporting and ensure that applicable accounting standards and procedures are respected;
6.    Manage the HR functions and ensure that all institutional HR policies, procedures and systems are respected;
7.    Ensure effective implementation of the staff capacity building plan;
8.    Coordinate and manage staff performance contracts and evaluation in the Institution;
9.    Supervise the implementation of the IT functions for all institutional services and support systems;
10.    Coordinate effective planning, management and reporting of institutional logistics and assets;
11.    Coordinate the effective utilization of rented vehicles and timely reporting of cost owned vehicles;
12.    Ensure the adequate staff management in compliance with public HR laws and legislation;
13.    Coordinate the recruitment process for vacant positions;
14.    Coordinate and manage the drafting of contracts of employees in collaboration with the legal advisor;
15.    Manage and ensure timely payment of staff salaries and other fringe benefits on a regular basis; 
16.    Participate in Quarterly joint reconciliations between HEC, BRD, UR and RP to determine eligible GoR sponsored students;
17.    Ensure the existence of strong Internal Control of fund allocation, budgetary commitments, authorizations and payments;
18.    Coordinate all programs pertaining to staff welfare;
19.    Perform any other duties assigned by his/her supervisor.

Minimum Qualifications

• Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 3 Years of relevant experience

• Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 1 Year of relevant experience

• A holder of a Degree in any field with API/PFM Certificate

  3 Years of relevant experience

• Post Graduate Degree in PFM n

  2 Years of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Leadership skills

• Mentoring and coaching skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Knowledge in financial management systems and public finance management

• Analytical skills;

• Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)