Job Opportunities at Rwanda Medical Supply Ltd

1.Job Title: Data Officer (1)

         Tasks and responsibilities:

• Regularly extract, clean, and analyze data from RMS’s data management systems (SAGE and eLMIS) to describe the flow of commodities from the RMS central level up to health facilities, and compute the order fill rates.
• Consolidate and analyze data in reports from different sites to determine the aggregate level of performance.
• Analyze data and present results statistically as needed for reporting or decision-making purposes
• Participate in field activity of data collection under the technical guidance of the activity coordinator
• Participate in activities related to regular data quality supervision visits and yearly data quality audits
• Liaise with the activity coordinator and collaborate with field-based data collectors to achieve successful data gathering for the planned assessments and surveys
• Ensure safe and effective data storage and record keeping for future programmatic or operational needs

        Required qualifications and competencies:

• Skills in data management, dealing with large-scale data sets
• Practical experience using the electronic management information system ( eLMIS) used in Rwanda
• Excellent computer skills with an intermediate level in working with Microsoft Excel
• Ability to use graphics and other visualization techniques to present data outcomes to large audiences
• Ability to fluently write and speak English
• Ability to synthesize meaningful progress reports of activities
• Ability to work independently with minimum supervision to timely achieve deliverables
• Ability to adapt quickly, learn, and apply new skills

         Required trainings and experiences

Bachelor’s degree in Statistics, Mathematical Sciences, Logistics & Supply Chain, Economics, Information Technology with at least two years of experience in health commodity management.

Or,

Bachelor in health-related sciences with at least one year of experience in the health sector.

• At least one year of experience in a data management role, as a primary responsibility
• Experience using the electronic logistics management information system (eLMIS) used in Rwanda’s public health sector.
• Experience using health management information systems (HMIS) or electronic medical records (EMR) in a reputed health institution will be an added advantage.

Documents to be submitted:

• Scanned copies of academic degrees
• At least one training certificate related to data management, health commodity management, or related field
• Identity card (only Rwandans are eligible to apply)
• Updated CV highlighting previous experiences with at least 2 referees
• A motivation letter

2.Job Title: Planning Officer (1)

       Tasks and responsibilities.

• Lead the development of action plans of RMS.
• Coordinate the strategic planning activities in the RMS and in its components.
• Ensure harmony and compliance with RMS plans and strategies.
• Regularly review the RMS plans and strategies.
• Analyse the reports on the implementation of the plans within RMS.
• Coordinate the planning activities of different staff under the different units.
• Coordinate the activities of RMS partners and ensure their compliance to RMS plans.
• Coordinate the budgeting process in RMS.
• Report to immediate supervisor. 

Qualification and Skills

Bachelor’s degree in Finance with at least 3 years relevant experience, or Master’s Degree in Finance with 2 years of working experience and ACCA or CPA is an added advantage.

Knowledge and technical skills required:

• High analytical and problem-solving skills;
• Decision-making skills;
• Excellent communication skills;
• Very effective organization skills;
• Team working skills;
• Computer skills;

3.Job Title: Assistant Regional Warehouse Manager (Burera Regional Warehouse Manager) (1)

         Tasks and responsibilities

• Coordinate all supply chain activities in the catchment area.
• Responsible for the sales, distribution, storage and overall management of health commodities at the regional warehouse level
• Work with health facilities to obtain the needed data for quantification and forecasting.
• Represent RMS in the events and meeting organized the catchment area where needed.
• Ensure proper recording of receivables and recovery in the catchment area.
• Lead end-to-end supply chain strategy implementation at the peripheral warehouse level.
• Coordinate the acquisition and distribution of health commodities within their respective catchment area.
• Monitor core Supply Chain performance at the warehouse including product quality assurance, data quality and in-store operations.
• Ensure and harmonize good working relationship with health facilities within the catchment area.
• Report to Regional Warehouse Manager.

    Qualification and Skills:

Bachelor’s Degree in Pharmacy with at least 5 years proven working experience in Pharmaceutical warehousing operations at a managerial level.

   Knowledge and technical skills required:

• High analytical and problem-solving skills;
• Decision making skills;
• Excellent communication skills;
• Very effective organization skills;
• Team working skills;
• Computer skills (advanced excel, word and power point)

4.Job Title: Inventory processing and receiving officers for different RMS Ltd regional warehouses (2) 

Tasks and responsibilities:

• Plan, organize and carry out periodic physical inventories and spot-check in case of need.
• Avail the necessary material and facilitations in conjunction with the Logistics.
• Monitor and supervise the physical counting for essential drugs and products for donors.
• Compile the capturing data and submit the report with necessary corrective actions to the supervisor.
• Conduct the variance analysis and update the system where authorized.
• Receive and verify jointly new products from receiving & replenishment sections.
• Execute the bin to bin to avail the received products in system for distribution.
• Produce stock cards per lot and per physical bin location.
• Supervise the physical removal of unfit products on a monthly basis.
• Report monthly expired and damaged products.
• Ensure the good storage according to the warehouse layout and the temperature condition.
• Coordinate the good management of returned or recall products from customers Process return for any defective or incorrect items.
• Collaborate with procurement staff to list expected deliveries.
• Organize offloading and loading of trucks.
• Contact supplier or shipper if a mistake is identified.
• Verification of packages according to order and invoices (quantity, quality, price etc.)
• Assume responsibility for returning unsatisfactory shipments or receiving replacements.
• Acceptance report done within two days for payment.
• Ensure that records of management tools related to the post Inventory activities are properly kept.
• Prepare and transmit reports to the Manager for verification and approval, report on confirmed inventory, analyzed and commented upon.
• Arrange for the reception of orders in line with the procedure manual;
• Open boxes and inspect contents of incoming orders.
• Check shipping documentation to ensure all items are accounted for
• Report any shipment discrepancies to his/her immediate supervisor
• Manage and maintains all billing records.
• Maintain records of all received shipments.
• Conduct inventory of products, and logs data into inventory database.
• Ensure that the products are well arranged and that the storage conforms to good practices.
• Production of daily and weekly sales report for submission to immediate supervisor.
• Any other duties assigned in line with RMS 

Qualification and Skills:

Bachelor’s degree in Pharmacy, Nursing, Bachelor’s degree in Laboratory sciences or any related field, with at least 2 years proven working experience in Pharmaceutical supply chain management with maximum of 28 years old.

Knowledge and technical skills required:

• Decision making skills;
• Excellent communication skills;
• Very effective organization skills;
• Team working skills;
• Computer skills;

Job application procedure

Interested candidates should send their application documents (in one PDF document) including Curriculum Vitae, copy of ID, copies of education certificates, names of three referees as well as their emails and telephones.

All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rmsltd.rw

Deadline for application: Thursday, 21^st September 2023 at 5:00 pm.

N.B:

1- Only applications sent via the above e-mail shall be considered;

• Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted;
• Incomplete applications shall be rejected. All requested documents should be sent as required.