Job Opportunities at MINISTRY OF NATIONAL UNITY AND CIVIC ENGAGEMENT ( MINUBUMWE)

1. Job Title: Secretary to Central Secretariat

Job Description

-    Receive and acknowledge receipt of all incoming mail and outgoing mails to the Ministry and capture them on the e-doc;
-    Proper/professional filing and keeping of all mail; both incoming and outgoing;
-    Ensure Mails are recorded before they are transmitted to the relevant departments
-    Ensure outgoing and incoming correspondences are properly recorded and filed
-    Safe custody and control of use of the Ministry’s stamp and seal;
-    Code all outgoing mail;
-    Dissemination of all outgoing email and keeping a record of its receipt at the various destinations;
-    Liaise with Courier service providers to collect and deliver courier from the Ministry’s Central Secretariat to destination;
-    Produce (photocopy and bind) documents as may be needed by different Units;
-    Produce weekly report of the status of mails responded to or not 
-    Ensure high standards of customer care to the clients of the ministry
-    Performs such other related duties as may be assigned by Head of Corporate Services from time to time;
-    Carry out any other activity requested by the Ministry’s authority.

Minimum Qualifications

• Bachelor's Degree in Economics, Secretarial Studies, Public Administration, Administrative Sciences, Sociology, International Relations, Management, Communication, Journalism, Public Relations, Media,  Law, Development Studies, Procurement, Psychology, Accounting, Office Management, Arts and Publishing, Social Work, Political Sciences, Education Sciences, Finance, Marketing, Business Administration, Customer Relations, Arts and Language, Business Information Technology, Translation and Interpretation, Hospitality Management, Linguistics and Literature,  Office Administration and Management, Travel and Tourism Management, Supply Chain Management and Logistics with 0 Year of relevant experience

• Advanced Diploma in Secretarial Studies, Office Management,  Office Administration with 0 Year of relevant experience

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2. Job Title: Internal Auditor Specialist

Job Description

-    Ensure the full audit cycle of the Ministry and its affiliated entities including undertaking risk management and control management over operations ‘effectiveness, financial reliability and compliance with all applicable directives and regulations.
-    Ensure that the Ministry and its affiliated entities are complying with the laws & regulations while putting in place their respective mandates; 
-    Promote ethics and assist in combatting misconducts within the Ministry and other affiliated entities;
-    Review financial documents, statements, stores records and other reports to verify accuracy on a regular and ad hoc basis;
-    Assess and ensure compliance with internal control procedures;
-    Examine the Ministry and its affiliated entities expenditures to ensure correctness, prudence and value-for-money;
-    Determine internal audit scope and develop annual plans;
-    Undertake an internal audit for the Ministry and its affiliated entities at least two times annually;
-    Present management audit reports to the Minister and other senior managers;
-    Recommend accurate improvements in performance transactions in order to improve efficiency and effectiveness;
-    Work closely with the external auditors and support them in accessing books of accounts and other documents that might be required;
-    Follow up with the implementation of external audit recommendations;
-    Engage to continuous knowledge development regarding sector’s rules, regulations, best practices, tools, techniques and performance standards;
-    Perform any other task requested by MINUBUMWE authorities.

Minimum Qualifications

• Bachelor’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Economics, with CPA intermediate level or ACCA foundation level (Completion of ACCA Applied skills papers), of CPFA/CPFM, Management, with CPA intermediate level or ACCA foundation level(Completon of CCA Applied skills papers), or CPFA/CPFM, accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 5 Years of relevant experience

• Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers), Management with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM, Economics with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM with 3 Years of relevant experience

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3. Job Title: Secretary to Finance

Job Description

-    Maintaining and updating the filing and archiving system of the Finance Unit and ensuring the appropriate records;
-    Receive and respond to inquiries, requests, or complaints addressed to the finance unit;
-    Receive, record, and distribute all incoming and outgoing communications;
-    Prepare ad hoc reports as requested by the Finance Unit;
-    Receive and provide clear guidance and orientation to beneficiaries, clients/visitors;
-    Perform similar or other related work as required or assigned by MINUBUMWE authorities.

Minimum Qualifications

• Bachelor's Degree in Economics, Secretarial Studies, Public Administration, Administrative Sciences, Sociology, Educational Sciences, International Relations, Management, Communication, Journalism, Public Relations, Media, Human Resource Management, Law, Development Studies, Procurement, Psychology, Accounting, Office Management, Arts and Publishing, Social Work, Political Sciences, Finance, Marketing, Business Administration, Languages with Education, Customer Relations, Business Information Technology, Translation and Interpretation, Hospitality Management, Linguistics and Literature, Office Administration and Management, Travel and Tourism Management, Supply Chain Management and Logistics, Arts and Creative Industry, Office Management and Administration with 0 Year of relevant experience

• Advanced Diploma in Secretarial Studies, Office Management, office management and administration, Office Administration and Management with 0 Year of relevant experience

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Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Office management skills

• Communication skills

• Administrative skills

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Excellent written and verbal communication skills

• knowledge of principles with practice of basic office management

• Organizational skills with ability to mult-task

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping