Administrative Assistant at Minecofin

The Administrative Assistant to the Minister will be responsible of the following:
1. Manage Minister’s agenda.    

• Keep the diary of appointments of the Minister,
• Receive and orient visitors of the Minister,
• Handling incoming calls;

2. Ensure proper filing and orientation of documents in the office of the Minister    

• File both electronic and hard documents in the office of the Minister
• Orient correspondences and monitor to ensure that feedback is provided.
• Help the department to process the documents in compliance to administrative standards.

3. Receive official mails and Calls of the Minister    

• Receive text messages or telephone calls for the Minister

4. Organize Minister's travel arrangements 

Minimum Qualifications

• Bachelor's Degree in Economics

  0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

• Bachelor’s Degree in Sociology

  0 Year of relevant experience

• Bachelor's Degree in Management

  0 Year of relevant experience

• Bachelor's Degree in Communication

  0 Year of relevant experience

• Bachelor's Degree in Journalism

  0 Year of relevant experience

• Bachelor's Degree in Public Relations

  0 Year of relevant experience

• Bachelor's Degree in Media

  0 Year of relevant experience

• Bachelor's Degree in Law

  0 Year of relevant experience

• Bachelor's Degree in Development Studies

  0 Year of relevant experience

• Bachelor's Degree in Procurement

  0 Year of relevant experience

• Bachelor's Degree in Psychology

  0 Year of relevant experience

• Bachelor's Degree in Accounting

  0 Year of relevant experience

• Bachelor's Degree in Office Management

  0 Year of relevant experience

• Bachelor's Degree in Arts and Publishing

  0 Year of relevant experience

• Bachelor's Degree in Social Work

  0 Year of relevant experience

• Bachelor's Degree in Political Sciences

  0 Year of relevant experience

• Bachelor's Degree in Education Sciences

  0 Year of relevant experience

• Degree in International Relations

  0 Year of relevant experience

• Bachelor's Degree in Finance

  0 Year of relevant experience

• Bachelor's Degree in Marketing

  0 Year of relevant experience

• Bachelor's Degree in Business Administration

  0 Year of relevant experience

• Bachelor's Degree in Customer Relations

  0 Year of relevant experience

• Bachelor’s Degree in Business Information Technology

  0 Year of relevant experience

• Bachelor's Degree in Hospitality Management

  0 Year of relevant experience

• Travel & Tourism Management

  0 Year of relevant experience

• Office Management and Administration

  0 Year of relevant experience

• Bachelor's Degree in Translation and Interpretation Studies

  0 Year of relevant experience

• Bachelor's Degree in Language and Arts Education

  0 Year of relevant experience

• Bachelor's Degree in Linguistics and Literature

  0 Year of relevant experience

• Office Management and Administration

  0 Year of relevant experience

• Bachelor's Degree in Logistics and Supply Chain Management

  0 Year of relevant experience

• Bachelor's Degree in Arts and Creative Industry

  0 Year of relevant experience

• Secretariat Studies

  0 Year of relevant experience

• Office Management

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Administrative skills

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Ability to maintain discretion & Confidentiality;

• Ability to work under pressure, multi-task and deliver as expected;

• Excellent written and verbal communication skills

• Analytical skills;

• Strong interpersonal and teamwork skills;

• Creativity and initiative skills

• knowledge of principles with practice of basic office management

• Ability to prioritize and plan effectively

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping

• Ability to act with integrity, professionalism, and confidentiality