Administative Assistant to the Vice Principal in Charge of Academics and training(Office of the vice principal) at IPRC Kigali

• Keep the diary of appointments of Deputy Principal in Charge of Academics and Training;
• Receive and orient visitors to the Deputy Principal in Charge of Academics and Training office;
• Prepare Deputy Principal’s travels, missions and meetings;
• File both electronic and hard documents in the office of Deputy Principal in Charge of Academics and Training;
• Orient correspondences and monitor to ensure that feedback is provided;
• Receive text messages or telephone calls for Deputy Principal in Charge of Academics and Training; 
• Correct documents / files before they are signed.
• Write texts from the Deputy Principal in Charge of Academics and Training;
• Provide periodic report as required, 
• Perform any other task assigned his/her supervisor related to his/her responsibilities.

Minimum Qualifications

• Advanced Diploma in Secretarial Studies

  0 Year of relevant experience

• Advanced Diploma in Office Management

  0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Sociology

  0 Year of relevant experience

• Bachelor's Degree in Office Management

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Excellent command of written and verbal English; Proficiency in French & Kinyarwanda will be an added advantage;

• Excellent communication and interpersonal skills;

• Demonstrated excellent knowledge of online communication tools and platforms;

• • Excellent reporting skills

• Excellent problem solving and communication skills

• Computer literate (Excel, Word, PowerPoint etc.)

• Computer literate with proficient knowledge of MS Word, Excel, Power Point, and search engines

• Ability to apply basic computer knowledge