Job Opportunities at Ministry of Sports

1. Job Title: Internal Auditor

Job Description

- Conduct audit exercise on HR management framework of the Ministry;
- Develop an annual audit program for HR management;
- Identify, prevent and propose correction for illegal, fraudulent or accidental acts as well as any other act contrary to the spirit ethics or code of conduct and legal provisions;
- Develop quantitative and qualitative evaluation performance indicators and achievements of objectives for different departments/units;
- Evaluate the effectiveness of procedures and propose appropriate reviews when need arise;
- Conduct audit exercise on financial management of the institution;
- Develop an annual audit program for financial transactions and evaluate its implementation periodically;
- Give opinions on periodical financial statements produced by qualified personnel;
- Make proposal for internal control procedures on basis of subscription operations, tariff procedures and management procedures (expenditure and revenues);
- Check the implementation and compliance with procedures of budgetary control by units;
- Conduct deep audit on financial support to Federations/associations, and related supported activities, and provide advice on proper reporting;
- Audit on Assets of the institution;
- Check the safety level of keeping Ministry assets, suggest indicators capable to trigger physical controls at the level of Ministry, Federations and Associations;
- Carry out physical checks of Ministry’s assets;
- Control the use of material resources allocated to different units;
- Manage the internal audit plan and development of audit programs for MINISPORTS to ensure efficiency in audit execution;
- Oversee internal audits to assess the adequacy, effectiveness and efficiency of the established internal controls and procedures;
- Develop and present quality audit reports that provide management and the top management with independent assurance that risks, controls and governance are appropriately addressed;
- Closely monitor the timely implementation of the management actions recommended in the audit reports to determine adequacy of corrective actions taken;
- Monitor the trends and developments in the internal audit area and give recommendations for improvement to the management/institution;
Oversee Adhoc audit investigation as and when required by the management;
- Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

• Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

  0 Year of relevant experience

• Bachelor’s Degree in Economics with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

  0 Year of relevant experience

• Bachelor’s Degree in Management with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

  0 Year of relevant experience

• Bachelor’s Degree in Finance with foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate.

  0 Year of relevant experience

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2. Job Title: Customer Relations Specialist

Job Description

1.    Ensure professional public relations of the Ministry are maintained;
2.    Ensure professional and friendly relationship is maintained with the public and partners;
3.    Coordinate the Ministry’s public appearances in planned events as well as appearance of Ministry’s top managers (Minister and PS) in public events;
4.    In collaboration with the Sports Event Organization and Management Specialist; manage and ensure professional relations with sports sector stakeholders and potential investors;
5.    In collaboration with the Advisor to the Minister; assist in organizing public relation for Ministry’s planned public events/appearances;
6.    Prepare the briefing notes for high visitors visiting the Ministry and ensure principles and procedures of protocols are adhered;
7.    In coordination with Communication Specialist, ensure interlinkage with sports sectors federations and associations to improve sector public visibility;
8.    Develop and manage strong relationship with creative, media, promotional agencies, key stakeholders and development partners;
9.    Dealing with enquiries from the public, the press, and related organizations; 
10.    In collaboration with responsible institutions, ensure the principles and procedures of the protocols;  
11.    Ensure the facilities needed by the sport sector visitors are timely arranged;  
12.    Manage concerns and complaints in sports sector, and ensure proper feedback;
13.    Ensure communication with other directorates, Offices, and Unit;
14.    Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

• Bachelor’s Degree in Sociology

  3 Years of relevant experience

• Bachelor's Degree in International Relations

  3 Years of relevant experience

• Master's Degree in International Relations

  1 Year of relevant experience

• Masters in Marketing

  1 Year of relevant experience

• Bachelor's Degree in Communication

  3 Years of relevant experience

• Bachelor's Degree in Public Relations

  3 Years of relevant experience

• Master's Degree in Public Relations

  1 Year of relevant experience

• Master's Degree in Communication

  1 Year of relevant experience

• Mater's Degree in Psychology

  1 Year of relevant experience

• Bachelor's Degree in Psychology

  3 Years of relevant experience

• Bachelor's Degree in Marketing

  3 Years of relevant experience

• Bachelor’s Degree in Sport Marketing

  3 Years of relevant experience

• Master’s Degree in Sport Marketing

  1 Year of relevant experience

• Bachelor's Degree in Customer Relations

  3 Years of relevant experience

• Master's Sociology

  1 Year of relevant experience

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3.Job Title: Secretary to DAF

Job Description

•    Receive record and distribute incoming and outgoing email and correspondences to different recipients and ensure effective follow-up;
•    Request on time office materials for finance unit;
•    Receive and orient people in respect of their department related enquiries and ensure best customer care;
•    To Forward documents submitted by the Finance to their respective units;
•    Take minutes of the meetings of the unit;
•    Make logistical preparations for all meetings with the Director of Finance;
•    Establish and maintain a filling system and ensure its Implementation;
•    Develop a tracking system for support provided to sports federations and Association and ensure timely financial reporting;
•     Hold the classification of documents and correspondence for the Finance department;
•    Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

• Bachelor's Degree in Economics

  0 Year of relevant experience

• Advanced Diploma in Secretarial Studies

  0 Year of relevant experience

• Advanced Diploma in Office Management

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

• Bachelor's Degree in Public Relations

  0 Year of relevant experience

• Bachelor's Degree in Media

  0 Year of relevant experience

• Bachelor's Degree in Human Resource Management

  0 Year of relevant experience

• Bachelor's Degree in Language and Arts Education

  0 Year of relevant experience

• Advanced diploma in office management and administration

  0 Year of relevant experience

• Bachelor's Degree in Arts and Creative Industry

  0 Year of relevant experience

• Bachelor's Degree in Travel and Tourism Management

  0 Year of relevant experience

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4.Job Title: Administrative Assistant

Job Description

• Provide an efficient and responsive administrative, organizational, and logistical service to the Minister and meetings;

• Manage the administrative affairs in the Minister’s Office;

• Receive and orient the guests of the Minister;

• Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister, including keeping and retrieving of all work files;

• Review and when necessary draft correspondences for the Minister for approval before being shared/sent to stakeholders;

• Orient correspondences and monitor timely feedbacks;

• Organize Minister’s travel clearances and related logistical arrangements;

• Keep Minister’s day to day diary management and follow-up on it accordingly;

• Prepare and manage correspondences:

• To prepare correspondences of the Minister

• To record, dispatch and assort office mails

• To manage the filing of documents

• To forward documents submitted by the Minister to their respective destinations

• Responsible for handling VIP visitors of the Minister

• Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

• Bachelor's Degree in Economics

  0 Year of relevant experience

• Advanced Diploma in Secretarial Studies

  0 Year of relevant experience

• Advanced Diploma in Office Management

  0 Year of relevant experience

• Bachelor’s Degree in Secretarial Studies

  0 Year of relevant experience

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

• Bachelor's Degree in Business Administration

  0 Year of relevant experience

• Bachelor's Degree in Customer Relations

  0 Year of relevant experience

• Bachelor’s Degree in Business Information Technology

  0 Year of relevant experience

• Bachelor's degree in travel and tourism management

  0 Year of relevant experience

• Bachelor's Degree in Supply Chain Management and Logistics

  0 Year of relevant experience

• Office Management and Administration

  0 Year of relevant experience

• Bachelor's Degree in Language and Arts Education

  0 Year of relevant experience

• Bachelor's Degree in Arts and Creative Industry

  0 Year of relevant experience

• Bachelor`s(A0) Office Management and Administration

  0 Year of relevant experience

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5.Job Title: Legal Affairs Specialist

Job Description

• Provide legal advice to the Ministry on litigation cases that may arise to ensure that all decisions and actions are law abiding;

• To conduct assessment on litigious affairs in the sports sector, advise and inform the ministry, sports federations and associations on best legal approach to address them;

• Develop legal and regulatory provisions (decrees and instructions) of the institution: Drafting the legal texts regarding the institutions and deliver legal opinions argued on the texts of laws, instructions, regulations and procedures;

• Lead the ministry’s legal drafting process and monitor its continuity with concerned  government institutions up to its final approval and publication in the Official Gazette;

• Provide legal expertise as required to user departments in a timely manner and within the set legal policies and procedures to ensure decisions arrived do not expose the Ministry to risk;

• Oversee Ministry’s Legal documentation and third-party contracts and ensure that they are properly and promptly executed;

• Propose solutions with competent authorities to ensure that Ministry’s interests are protected;

• Follow up and ensure enforcement and ratification of international conventions related to sports:

• Give legal opinions on litigious issues involving the institution. Advise management on possible litigation risks and contribute to find solutions to avoid litigation;

• Advise management on the validity and conformity of procedures with the standing/applicable laws and regulations and seek for legal texts related to these requests;

• Analyze contentious files and/or requests emanating from users or agents of the institution;

• Propose solutions with competent authorities;

• Collect, preserve decisions carrying jurisprudence as regarding appeal interesting the institution, and establish the documentation interesting the institutions in legal matters, and inform regularly the services concerned;

• Review and update draft contract prepared by the ministry, and where necessary Sports

• Federations and Associations to ensure compliance with existing legal provisions:

• Provide legal opinions on cases or dossiers and contracts engaging the institution. Deal with legal issues, providing legal advice on contractual, staff, financial and institutional matters to ensure their compliance with applicable laws, instructions, regulations and procedures;

• Prepare model contracts and decisions to be adopted and used by the institution;

• Propose necessary amendments to contracts and agreements to avoid possible misinterpretation in support of the best interests of the institution;

• Prepare documents and conclusions concerning litigious issues involving the for the Attorney General;

• Facilitate the interpretation of applicable laws, instructions, regulations and procedures;

• Monitor the implementation of applicable laws, instructions, regulations and procedures;

• Propose justified amendments of legal texts in order to improve quality of services and/or to facilitate reaching objectives determined by the Institution;

• Conduct internal sessions to update Ministry’s staffs on legal procedures and compliance related to their respective day to day assignments;

• In collaboration with the National Sports Federation and Association Specialist, conduct regular review of legal provisions in Sports Federations and Associations and where needed, provide needful advises and recommendation;

• Maintain and ensure safe custody of national and international legal documents, MoU’s related to the Ministry and comply with mandatory confidentiality of public service.

• Perform any other duty assigned by the supervisor which aligned with the mission.

Minimum Qualifications

• Masters Degree in law with a certification in Legal Practice

  1 Year of relevant experience

• Bachelor’s Degree in Law with Diploma in Legal Practice

  3 Years of relevant experience

• Bachelor’s Degree in Law with Diploma in Legislative Drafting

  3 Years of relevant experience

• Master's Degree in Law with Diploma in Legislative Drafting

  1 Year of relevant experience

• Master’s Degree in Business Law with Diploma in Legislative Drafting

  1 Year of relevant experience

• Master’s Degree in Legal Studies with Diploma in Legal Practice or a Diploma in Legislative Drafting

  1 Year of relevant experience

• Master's degree in business Law with Diploma in Legal Practice

  1 Year of relevant experience

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