Talent Acquisition Coordinator at Irembo

Irembo is a technology company that designs and develops digital products to ease the accessibility of services in users’ everyday lives worldwide, starting with Rwanda. Our pioneer product, IremboGov, has enabled Rwandan citizens and foreigners to access over 100 public services online through a one-stop-shop platform. To date, we have made over 20M+ transactions through our platforms. We have ambitious goals to scale our technology worldwide to enable more governments and institutions to serve their citizens better. More information is available on irembo.com.

About you and the role

We are looking for an experienced Talent Acquisition Coordinator to join our People and Culture team. The Talent Acquisition Coordinator will be supporting the recruitment process by assisting with various administrative tasks and ensuring a seamless candidate experience. The ideal candidate will be detail-oriented, a strong communicator, and adept at managing multiple tasks simultaneously.

What you will you do:

Coordinate Recruitment Activities:

• Assist in scheduling interviews and coordinating candidate assessments.
• Liaise with hiring managers and candidates to arrange interview logistics.
• Maintain the applicant tracking system (ATS) to ensure accurate and up-to-date candidate records.

Pipeline Health Monitoring:

• Collaborate with the Talent Acquisition team to assess the health of the candidate pipeline.
• Track the progress of candidates through various stages of the recruitment process.
• Generate and analyze pipeline health metrics to identify areas for improvement.
• Work with the TA/s and hiring managers to ensure a steady flow of qualified candidates in the pipeline.
• Provide regular updates on pipeline health to the Talent Acquisition team and management.

Candidate Engagement:

• Communicate with candidates to provide timely updates on their application status.
• Respond to candidate inquiries and provide information about Irembo and interview process.
• Support the creation and distribution of recruitment-related communication materials.

Administrative Support:

• Prepare and distribute recruitment-related documents such as offer letters.
• Manage background checks and reference verifications as required.
• Assist in the coordination of recruitment events and job fairs.

Data Management:

• Compile and analyze recruitment data for reporting purposes.
• Generate regular and ad hoc recruitment reports for People and Culture team and management.

Process Improvement:

• Identify opportunities to streamline recruitment processes and enhance candidate experience.
• Participate in People and Culture team meetings to provide insights and contribute to process enhancement discussions.

You will be a good fit if you:

• You have a Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
• At least 2 years experience in a coordination or administrative role, preferably within a talent acquisition or HR environment.
• Strong communication skills, both written and verbal.
• Proficiency in using applicant tracking systems (ATS), Microsoft Office Suite or G-suite. An experience using Greenhouse (ATS) is an advantage.
• A positive attitude and a collaborative mindset.
• You have the ability to prioritize tasks, manage deadlines, and work efficiently 
• You are a resourceful problem solver.
• Adaptability: Technology companies can experience rapid changes and shifts in priorities. The ideal candidate should be flexible and able to adapt to evolving situations.
• You are resourceful and open to learning and adapting to new ways of doing things
• You can handle confidential and sensitive information with discretion and professionalism.

Benefits and Compensation:

Employee savings plan:

• A voluntary saving scheme plan where the company matches your savings up to 5% of your Net salary.

Mental health support:

• Access to mental health support and therapy sessions with licensed therapists through a renowned mental wellness platform.

Medical insurance:

• Medical cover for you and your family that includes access to dental care, ophthalmology services, maternity, chronic diseases, congenital malformation, and more in Rwanda, Uganda, Kenya, and India. Note that, as required by the law, a 10% co-pay is required from the employee on outpatient services only.

Learning and development (L&D):

• We encourage self-driven professionals who want to learn and grow their knowledge and experience. A budget is allocated to you to access your professional development opportunities.

Other benefits

• Annual fitness membership at pre-selected good-quality facilities across Kigali.
• Breakfast, lunch, and beverages (tea, coffee) at work
• Interest-free salary advances 
• Annual paid leave - 21 days
• Annual performance bonus based on performance and company profitability
• 13th cheque equal to your net salary paid in December based on the joining period
• Hybrid work Policy and flexible hours

Please note that the salary for this position is commensurate with experience and qualifications, and will be discussed during the interview process.

Location

• Nyarutarama, Kigali, Rwanda

Application Deadline

• November 12, 2023

We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. We're on a mission to change our continent through technology and are committed to a diverse and inclusive workplace and strongly encourage applicants from all backgrounds, nationalities, and walks of life.

Our head office is based in Kigali, Rwanda.