Supply of laptops  at GIZ Rwanda

Expression of Interest (EOI) – Supply of laptops 

Reference number: 91171292

Publication date: 28.03.2024

Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate, Energy and Sustainable Urban Development, Digital Transformation & Digital Economy, Great Lakes Region.

Context

The mining sector in Rwanda is largely characterized by small-scale mining operations with its characteristic drawbacks related to low usage of modern technology in terms of mining and mineral beneficiation, low productivity and limited application of health, safety, social and environmental standards. Despite its deficiencies, however, the sector is among the ones with important positive economic impact. This is demonstrated by the substantial role of minerals in the country’s global exports as well as for job creation in rural areas, which in turn spurs economic growth and hence contributes to government revenues. In the past years the Government of Rwanda has taken important steps towards the improvement of geological knowledge and the professionalization of the sector. In that context, one of the major challenges remain the limited application of health, safety, social and environmental standards which poses a concern for the further professionalization of the sector.

Since 2020, the German cooperation represented by GIZ has been providing support to the Rwanda Mines, Petroleum and Gas Board (RMB) to implement tools of the Regional Initiative against the Illegal Exploitation of Natural Resources (RINR). In the 3-year phase that ended in December 2022, both partners implemented several activities with the funds from the German Ministry for Economic Cooperation and Development (BMZ).

Since December 2022, the abovementioned cooperation has been taken to a higher level where a 3-year new project titled “Sustainable Development of the Mining Sector in Rwanda” was launched. The project will be co-financed by the European Union and the BMZ and implemented in collaboration with GIZ. This project is part of the wider regional project “Responsible resource governance for peace and security in the African Great Lakes Region”. It covers four outputs: (1) enhancing compliance with responsible mineral sourcing standards; (2) support digitalization/operationalization of mining sector services; (3) strengthen provision of TVET (Technical Vocational Education and Training) skills and training on mining; and (4) improve application of international social and environmental protection standards. Among activities planned under output 4, there is (i) Development of gender-sensitive guidelines in OHS, Environment and social protection; (ii) provision of training of RMB staff on the developed gender sensitive guidelines, environment, health and security standards and social protection; and (iii) provision of training for in-company trainers and field demonstrations aiming at improving the application of international social and environmental protection standards. 

It is against this background that GIZ is looking for a reputed and experienced company to supply the needed IT Equipment.

Lot 1: 5 x laptop computer

Item: Laptop Computer, Category 1

Quantity: 5

Spesfications

• 12‑core CPU,
• 16GB unified memory or above
• 512 GB TB SSD storage or above
• 14-inch display
• Three Thunderbolt 4 ports, HDMI port, SDXC card slot, headphone jack, port, RAJ 45 port, at least 2 USB 2.0 port and 1 USB C port (Or include a multiport connector with all the listed ports)
• Warranty: At least one (1) of year after supply and installation
• Installation: Supplied with all necessary common software installed    

Lot 2:  15 X Laptop computer

Item: Laptop Computer, Category 2

Quantity: 15

Spesfications

• Operating system: Windows 11 Pro
• Processor: (up to 4.8 GHz with Turbo Boost Technology, 24 MB L3 cache,)
• Memory: min 32 GB DDR5-4800 MHz RAM (2 x 16 GB)
• Memory slots: 2 SODIMM; supports dual channel
• Internal drive: min 1 TB PCIe® TLC M.2 SSD
• Display: 15.6" diagonal, FHD (1920 x 1080), IPS, narrow bezel, anti-glare, 400 nits, 72% NTSC
• Graphics: Integrated:  AMD or NVIDIA Graphics, 8 GB GDDR6 dedicated
• External I/O Ports: Left side:1 USB Type-A 5Gbps signalling rate (charging); 1 HDMI; 1 RJ-45
• 1 Thunderbolt™ 4 with USB4™ Type-C® 40Gbps signalling rate (USB Power Delivery, DisplayPort™ 1.4, Sleep and Charge); 2 SuperSpeed USB Type-A 5Gbps signalling rate (charging)
• Keyboard: Premium Collaboration English Keyboard – spill-resistant, full-size, backlit keyboard with DuraKeys and numeric keypad
• Finger print reader: Fingerprint Sensor      

Lot 3: 70 X Laptop Computer

Item: Laptop Computer, Kategorie 3

Quantity: 70

Spesfications

• Operating system: Windows 11 Pro
• Processor: (up to 4.5 GHz max boost clock, 16 MB L3 cache, 8 cores, 16 threads)
• Graphics: Integrated
• Memory: 16 GB DDR4-3200 MHz RAM (2 x 8 GB) or above
• Memory slots: 2 SODIMM
• Internal drive: 1 TB PCIe® NVMe™ TLC SSD or above
• Display: 14" diagonal, FHD (1920 x 1080), IPS, narrow bezel, anti-glare, 250 nits, 45% NTSC
• External I/O Ports: 1 Thunderbolt™ 4 with USB Type-C® 40Gbps signaling rate (USB Power Delivery, DisplayPort™ 1.4); 3 USB Type-A 5Gbps signaling rate; 1 AC power; 1 HDMI 2.0b; 1 stereo headphone/microphone combo jack; 1 RJ-45
• Keyboard: Premium English Keyboard – spill resistant, backlit keyboard
• Network interface:RTL8111HSH-CG 10/100/1000 GbE NIC
• Warranty: At least one (1) of year after supply and installation
• Installation: Supplied with all necessary common software installed

Lot 4: 65 X Laptop Computer

Item: Laptop Computer, Kategorie 3

Quantity: 65

Spesfications

• Operating system: Windows 11 Pro
• Processor: (up to 4.5 GHz max boost clock, 16 MB L3 cache, 8 cores, 16 threads)
• Graphics: Integrated
• Memory: 16 GB DDR4-3200 MHz RAM (2 x 8 GB) or above
• Memory slots: 2 SODIMM
• Internal drive: 1 TB PCIe® NVMe™ TLC SSD or above
• Display: 14" diagonal, FHD (1920 x 1080), IPS, narrow bezel, anti-glare, 250 nits, 45% NTSC
• External I/O Ports: 1 Thunderbolt™ 4 with USB Type-C® 40Gbps signaling rate (USB Power Delivery, DisplayPort™ 1.4); 3 USB Type-A 5Gbps signaling rate; 1 AC power; 1 HDMI 2.0b; 1 stereo headphone/microphone combo jack; 1 RJ-45
• Keyboard: Premium English Keyboard – spill resistant, backlit keyboard
• Network interface:RTL8111HSH-CG 10/100/1000 GbE NIC
• Warranty: At least one (1) of year after supply and installation
• Installation: Supplied with all necessary common software installed

Procedure.

The goods are split up into four lots, and a supplier may bid on one, all, or just a few of them.  The assessment is divided into three stages: Eligibility check, technical assessment, and financial evaluation:

Eligibility criteria

Participating companies must meet the following eligibility criteria:

• The company must have a minimum experience of 5 years in Rwanda supplying different brand/categories of IT materials/equipment to international organizations, embassies and medium to large multi-national corporations. The company must provide three letters of recommendation, a copy of an EBM invoice, a purchase order/contract, and a delivery note attesting to a comparable executed order valued at least 25.000.000RWF for lot one, 45.000.000RWF for lot 2 and 70.000.000RWF for lot 3 or 4, from over the last three years. 
• The company must possess a valid registration certificate (issued by RDB), VAT certificate (issued by RRA) and tax clearance certificate (issued by RRA). 
• The company must confirm in writing that the offer is valid until at least 6 weeks after the submission period has ended. 

Please submit the documentary evidence for the above criteria. Non-submission/Partial submission of commercial/technical documents mentioned above by any supplier will lead to a rejection of the entire bid. 

Technical offer

Technical assessment will be based on the technical specifications provided above against technical specifications of the items proposed by the supplier.

• The bidders are encouraged to include a company profile that displays they fulfil the eligibility requirements.
• For a bidder to be technical eligible, the technical specification of each item proposed must meet the technical requirements as described above. The offer must provide clear and complete technical specifications of items proposed.
• Technical offer must include a table that shows items proposed and complete specs
• Technical offer must not include the prices of items. 

Financial Offer

The financial assessment will solely be conducted for companies that fulfill the eligibility standards and technical prerequisites.

Financial offer must indicate the unit price of each item and total price as per quantities given. The offer must be in RWF and VAT exclusive, if applicable. The amount of the offer will be regarded as exclusive of VAT in the case where there is no information about VAT. 

Other conditions:

• Delivery place: The items will be delivered at Career Centre Building, KG 541St, Kigali, Rwanda
• Delivery period: Please indicate your shortest period for delivery.
• Payment: GIZ will not issue any advance payments. After delivery and billing, payment will be made within 15 days.

Submission of offer

Please submit electronically your EoI to this email ONLY: RW_Quotation@giz.de  until latest 11.04.2024.

The offer must be sent as a single email containing the three distinct PDF files listed below:

• Eligibility documents
• Overview of technical requirements
• Financial Proposal

Failure to submit the required documents as indicated can lead to an exclusion of the entire bid.

Please you must write on email subject this sentence:  91171292-IT Equipment. Without this sentence, your offer may not be considered. 

Hard copies are not allowed this time.

GIZ reserves all rights.