Tender Notice For Hiring A Transport Company To Provide Vehicle Rental Services at DUHAMIC-ADRI

TENDER NOTICE FOR HIRING A TRANSPORT COMPANY TO PROVIDE VEHICLE RENTAL SERVICES TO DUHAMIC-ADRI

CLIENT: DUHAMIC-ADRI

THE DEADLINE FOR SUBMISSION OF BIDDS: Tuesday, June 18, 2024

BID SUBMISSION TIME: 11:00AM

SUBMISSION DEADLINE: 11:30 AM

Tender background

DUHAMIC-ADRI is a prominent Non-Governmental Organization committed to fostering rural development and empowerment within Rwanda. it operates extensively across 27 districts.

 In order to ensure effective implementation of its projects, DUHAMIC-ADRI invites transportation companies in the provision of vehicle rental services to transport staff, equipment, and materials necessary for the successful implementation of its various projects and initiatives.

Reliable vehicle rental services are indispensable for reaching its goals and ensuring effective project execution and community engagement.

Context and Justification of Needs

To ensure the effective implementation of its projects, DUHAMIC-ADRI requires the services of a transportation company to provide vehicles for DUHAMIC-ADRI's activities in all 27 districts of Rwanda

Scope of Work

The scope of work involves the rental of the following vehicles for transportation purposes across the 27 districts of Rwanda, departing from Kigali City:

Vehicles include:

1. COASTER (29 People)
2. BUS (56 People)
3. MINIBUS/VAN (14 People)
4. DAIHATSU
5. DAIHATSU (long chassis)
6. FUSO
7. FUSO (long chassis)
8. DINA
9. DINA (long chassis)

Destinations Include:

1. Kigali to Nyaruguru district
2. Kigali to Huye district
3. Kigali to Gisagara district
4. Kigali to Nyamagabe district
5. Kigali to Huye district
6. Kigali to Nyanza district
7. Kigali to Ruhango district
8. Kigali to Muhanga district
9. Kigali to Kamonyi district
10. Kigali to Nyarugenge district
11. Kigali to Kicukiro district
12. Kigali to Rulindo district
13. Kigali to Gicumbi district
14. Kigali to Gakenke district
15. Kigali to Burera district
16. Kigali to Musanze district
17. Kigali to Nyabihu district
18. Kigali to Ngororero district
19. Kigali to Rubavu district
20. Kigali to Rutsiro district
21. Kigali to Karongi district
22. Kigali to Nyamasheke district
23. Kigali to Rusizi district
24. Kigali to Rwamagana district
25. Kigali to Kayonza district
26. Kigali to Ngoma district
27. Kigali to Nyagatare district

The financial quotations should be provided on a daily basis, and a vehicle may be hired to reach one or more sectors within a district.

Tender Process

This is a public tender. All interested transport companies are invited to submit their prices for the rental of the mentioned vehicles. Bidders will be evaluated based on the least prices offered and other relevant documents. The successful bidder will be awarded the contract to provide the needed vehicles to DUHAMIC-ADRI.

Location of Transport Companies:

Bidders should be located in Kigali for convenient access to the vehicles.

Submission Requirements and Eligibility Criteria:

Interested bidders must provide the following documents:

1. Financial Quotation inclusive of all applicable taxes
2. Company registration certificate
3. Proof of using EBM (Electronic Billing Machine)
4. Valid tax clearance certificate
5. Three certificates of good completion for providing transport services

The interested bidder shall submit their bids (both technical and financial offer) not later than Tuesday, June 18, 2024 at 11:00AM

The public opening is scheduled on the same day at 11:30AM

For any concerns or clarifications, please contact us at procurement@duhamic.org.rw

Best regards.

MUHIGIRWA Benjamin

Executive Secretary