Paid Internship Opportunity

 ADMINISTRATION & LOGISTICS INTERN ATWORLDVISION RWANDA

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

The internship program aims to provide fresh graduates with an opportunity to gain hands-on experience in the technical field of their academic studies.

Purpose of the Administration & Logistics Intern

The role of the intern is to provide on-time quality administration and logistical services to the WVR office, under the Admin and Logistics department with acceptable standards done effectively and efficiently.

The intern will coordinate and support Administration, fleet & Logistics functions and processes by administering a conducive work environment at the National Office.

The interns will report to the Administration and Logistics Manager.

 Major Responsibilities

Support Office mgt:

• Support the admin manager to coordinate administrative functions, harmonizing with other departments/units.
• Ensure all staff have a safe and optimal work environment.
• Support the admin manager in ensuring all repairs and maintenance of the building and all the surrounding areas are carried out as appropriate.
• Support the admin and fleet manager to monitor the proper use of utilities in offices.

Support Fleet and Logistics mgt:

• Support the admin and fleet manager to monitor the implementation of fleet Management standards and systems to ensure efficient and effective use of vehicles and transportation services in support of program objectives.
• Support the rollout of the online fleet management systems.
• Support the admin and fleet manager to ensure that the WV Rwanda fleet is operated safely and efficiently as per fleet policy

Assets Management

• Support to reconciliation of physical inventory count.
• Support to undertake asset count and document changes in the asset register
• Support to compile the asset register for review by the finance analyst.

Minute taking

• Support in minute-taking for the admin and fleet office meetings.

Perform simple analysis

• Support simple analysis for fleet and admin office.

Knowledge, Skills, and Abilities

• Business Administration, logistics and fleet mgt, IT-related course
• Graduated in the above-mentioned subject
• Good computer skills
• Good analytical skills with attention to details
• Customer service orientation
• Well-developed interpersonal humility
• Strong communication skills
• Speak fluently Kinyarwanda, English and/or French
• Must be neat and have multi-tasking ability

How to apply:

To apply for this role, all candidates are required to use our online application system. The applicant should submit their application with a motivation letter, an updated CV, certificates, a copy of their National ID, and references.

Please send all attachments combined into a single PDF file, which should not exceed 2MB, to our email address: wvrwanda-recruitment@wvi.org with Administration & Logistics Intern in the subject line.

The deadline for submitting applications is October 20, 2024. Late applications will not be accepted.

We strongly encourage applicants from diverse backgrounds, including women and individuals with disabilities, to apply for this opportunity.

Please note that only shortlisted candidates will be contacted.

As a child-focused organization, World Vision is committed to the protection of children and does not employ staff, or interns whose background is not suitable for working with children. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks.