Accountant Officer
Equip Rwanda Ltd

Job description

Job title:Accountant Officer

Location: Kigali, Rwanda

Company: Equip Rwanda Ltd

About Equip Rwanda

Equip Rwanda Ltd is a private company officially registered by the Rwanda Development Board (RDB) in 2020. The company is committed to promoting the growth and sustainability of Micro, Small, and Medium Enterprises (MSMEs) in Rwanda by offering “hire and purchase” services for essential business equipment. In addition, Equip Rwanda provides business development training, coaching, and guidance to empower entrepreneurs especially youth-led enterprises to boost their businesses, increase productivity, and contribute to national economic development.

Driven by a vision to eradicate unemployment among the young population of Rwanda, Equip Rwanda’s mission is to stimulate stable growth of MSMEs through providing access to valuable equipment and practical business development support. By equipping promising entrepreneurs with tools, knowledge, and opportunities, the company plays a key role in job creation, economic empowerment, and reducing youth unemployment across Rwanda.

As we continue to expand, we are seeking a dedicated and results-oriented Accountant officer to join our team.

Job Summary

The Accountant Officer will be responsible for ensuring accurate, transparent, and timely financial management of Equip Rwanda’s operations. This includes managing hire and purchase transactions, maintaining stock records, preparing VAT declarations, ensuring compliance with Rwanda Revenue Authority (RRA) procedures, supporting audits, and producing monthly financial reports. The officer will use QuickBooks Accounting Software to maintain accurate records and contribute to strengthening Equip Rwanda’s financial systems.

Key Responsibilities

Hire and purchase Management

Record and monitor all lease transactions and client payments.
Maintain updated lease registers and prepare monthly financial reports.
Reconcile rental income with bank statements and support Client follow-up.

Stock and Inventory Management

Maintain accurate and up-to-date stock registers for all equipment and products.
Conduct monthly and quarterly stock counts and reconcile with QuickBooks records.
Report any stock variances and ensure proper documentation of all stock movements.

VAT Declaration and RRA Compliance

Prepare and submit monthly VAT returns accurately and on time.
Ensure compliance with all RRA procedures and maintain related documentation.
Liaise with RRA on tax issues and support inspections when necessary.

Accounting and Financial Reporting

Record financial transactions in QuickBooks and ensure data accuracy.
Prepare monthly and quarterly financial reports for management.
Ensure all financial documentation is organized and audit-ready.

Audit and Compliance

Assist in internal and external audits by providing required records and explanations.
Implement audit recommendations to strengthen internal controls.

Time Management and Learning

Manage workload effectively to meet deadlines.
Demonstrate readiness to learn and adapt to new accounting processes and systems.
Support continuous improvement of financial procedures.

Key Deliverables

Monthly financial reports.
Accurate and timely VAT declarations.
Updated accounting records in QuickBooks.
Organized documentation ready for audit and donor review.

Qualifications and Experience

Bachelor’s degree in Accounting, Finance, or Business Administration.
Minimum of 2 years of accounting experience, preferably in hire and purchase financial activities or leasing transactions.
Strong understanding of RRA tax procedures and VAT declaration.
Proficiency in QuickBooks Accounting Software and Microsoft Excel.
Excellent organizational and reporting skills.

Reporting Line

The Accountant Officer will report directly to the Finance Controller and work closely with Equip-Rwanda Team including the Operations and Procurement teams to ensure effective financial coordination

Ethical Conduct

The Accountant Officer must uphold Equip Rwanda’s values of integrity, transparency, and accountability. All financial information must be handled with strict confidentiality and in compliance with company and national financial regulations.

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