Job Description: Administrative and Financial Manager – Africa Health Sciences University (AHSU)

Location: Africa Health Sciences University
Reports To: Deputy Vice Chancellor – Finance & Administration (DVC-F&A)
Contract Type: Full-time
Duration: One year renewable based on performance

Position Overview:

Africa Health Sciences University (AHSU) is seeking a structured, hands-on Administrative and Financial Manager to coordinate and strengthen the university’s administrative and financial systems. The role will support institutional development, compliance, and efficient campus operations while working closely with academic leadership, hospital-based clinical teaching sites, and external partners.

The successful candidate will be responsible for implementing practical processes, supporting financial operations, and ensuring that administrative systems align with national standards and institutional objectives.

Key Responsibilities

Financial Coordination and Oversight

• Support preparation and monitoring of the annual institutional budget.
• Oversee accounting processes, expenditure tracking, and financial documentation.
• Ensure timely and accurate financial reporting in line with national standards.
• Coordinate external and internal audit processes and follow-up actions.
• Maintain relationships with banks, auditors, and financial service providers.
• Ensure proper financial filing, record-keeping, and internal control practices.
• Support grant and partnership financial compliance where applicable.

Administrative and Operational Coordination

• Coordinate administrative operations and campus logistics.
• Oversee procurement planning and ensure transparency in purchasing processes.
• Maintain inventories and asset registers in collaboration with facility support teams.
• Work with estate and facility staff to ensure functional learning and administrative spaces.
• Oversee operational support service providers and maintenance schedules.
• Ensure basic campus safety, access control, and incident reporting procedures

Institutional Establishment and Compliance

• Maintain institutional records, licenses, and statutory filings.
• Support documentation and readiness steps for accreditation and regulatory reviews.
• Liaise with relevant ministries and regulatory bodies on administrative and financial matters.
• Assist in developing and updating administrative and financial policies, manuals, and procedural guidelines.

HR Administration Support

• Coordinate staff contract management, onboarding documentation, and personnel records.
• Ensure consistent application of HR administrative processes and policies.

• Support implementation of performance evaluation procedures for administrative staff.
• Ensure compliance with labor laws and workplace safety requirements.

Planning, Monitoring, and Reporting

• Prepare periodic administrative and financial status reports for management.
• Monitor key operational and financial indicators and flag issues proactively.
• Support strategic planning and institutional development activities of the DVC-F&A.

Minimum Qualifications

• Master’s degree in Finance, Accounting, Business Administration, Management, or related field.
• Professional accounting qualification (ACCA, CPA, or equivalent) strongly preferred.
• Minimum of 5–7 years of progressive experience in financial or administrative management.
• Experience in a university, health training institution, NGO, or similar environment is an advantage.
• Strong understanding of financial reporting, budgeting, and audit coordination.
• Demonstrated experience in coordinating administrative operations.
• Proficiency in accounting and management software (e.g., QuickBooks, SAGE, ERP).

Skills & Competencies

• Strong organizational and process-building skills.
• High ethical standards and discretion in handling confidential information.
• Clear communication and professional interpersonal conduct.
• Ability to operate in a developing institutional environment and manage ambiguity.
• Ability to coordinate multiple activities and meet deadlines.

Why Join Africa Health Sciences University (AHSU)?

• Contribute to the growth and development of a pioneering health sciences university.
• Play a central role in shaping institutional administrative and financial systems.
• Collaborate with academic, clinical, and external partners to support strategic goals.

Interested candidates should submit their CV via this link by 

Wednesday, November 19, 2025,23.59 CA