The Rwanda Institute for Conservation Agriculture (RICA) is a unique and innovative English language undergraduate institution dedicated to preparing the next generation of agricultural leaders of Rwanda and East Africa. Students at RICA engage in curricular and co-curricular learning opportunities emphasizing Conservation Agriculture and One Health principles, oral and written communication, leadership, and entrepreneurship.

In an experiential learning environment, students develop the knowledge and experience necessary for a wide range of careers in agriculture. Students at RICA experience the six Enterprises including Dairy, Poultry and Swine, Food Processing, Row and Forage Crops, Vegetable and Fruit Crops, Irrigation and Mechanization.

The curriculum is designed to incorporate threads of Innovation, Conservation, One Health Systems Thinking, and Entrepreneurship. Communication, One Health Systems Thinking, and Entrepreneurship are woven throughout the curriculum.

All RICA graduates will be innovative problem solvers able to operate farms and ranches, start agribusinesses, assume management roles in cooperatives, NGOs, and other agricultural enterprises, serve their communities as extension agents and technical and policy experts, or assume positions of agricultural leadership in Rwanda.

POSITION: Admissions and Records Coordinator

Job Type : Full time

Location : Bugesera Campus

Position Overview

The Rwanda Institute for Conservation Agriculture (RICA) is seeking applications for the role of Admissions and Records Coordinator, responsible for overseeing admissions processes, maintaining student records, and managing Student Information System (SIS) operations. The position also supports recruitment activities, coordinates financial aid processes, and handles graduation documentation.

RESPONSIBILITIES

Analyse and evaluate applications for admission based on RICA’s admission guidelines and policies.

• Check the completeness, analyse and evaluate applications for admission based on RICA’s admission guidelines and policies,
• Draft admission reports for review by the Director of Admissions, Recruitment and Records

Deal with and respond to queries concerning the progress and status of applications for admission.

• Respond to emails and calls from prospective applicants
• Coordinate information sessions for prospective students,
• Work with the Director of Admissions, Recruitment and Records to plan and execute recruitment activities and provide counseling to pre-qualifying students to help them determine if RICA is the right institution for them.

Prepare and coordinate logistics and operations for effective recruitment and admission events.

• Cultivate relationships with potential partner schools, maintain their contacts and inform them about RICA’s offer, events and developments.
• Monitor recruitment plans, schedules, budgets, and expenditures,
• organize and participate in recruitment related meetings to ensure that recruitment and admissions deadlines are met.
• Coordinate logistics for effective recruitment and admission events including arranging invitations to interviews and managing correspondences with applicants.

Manage RICA’s Student Information System (SIS), keep and ensure effective management of student records.

• Keep and effectively manage student records (including record creation, grade processing and transcript & degree issuance) both physical and digital throughout the student lifecycle.
• Maintain a backup of all student-related records.

Manage the application process for students’ living allowances with HEC and BRD and handle any issues that may arise.

• Collaborate with relevant agencies to ensure that all RICA students eligible for living allowance are facilitated.
• Prepare reports and data that are required to facilitate the disbursement of student allowance
• Liaise with students to follow up on issues that may arise from their applications

Prepare reports on student records before graduation and provide documentation of completion of degree requirements for approval of degree conferral.

• Review student records before graduation
• Ensure that documentation of completion of degree requirements is well maintained and accessible as and when required.
• Coordinate training of students and faculty on student-related information systems in collaboration with the ICT Team.
• Carry out any other duties as required

RUIRED QUALIFICATIONS

• Bachelor’s degree in education, Public Administration, Business Administration, Information Management, or a related field.
• Minimum of 3–5 years of relevant experience in admissions, student records management, registrar services, or academic administration.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Relevant experience in student admissions, records management, or registrar services, in a higher education setting.
• Proven experience in using and managing Student Information Systems (SIS)
• Familiarity with digital learning platforms (e.g., Moodle) and compliance with academic and data protection policies.

HOW TO APPLY

• Fill the information required, upload and submit the documents in English to the link provided below.
• Cover Letter summarizing intent and suitability for the position.
• List of Recommenders with contact information.
• Kindly merge your Resume,CV ,Degree Certificate, and any other relevant documents into a single PDF file before uploading.

Application Link :https://rica.bamboohr.com/careers/128

Application review will begin June 4^th ,2025 and will continue until the position is filled.