DUHaranira AMajyambere y’ICyaro is a local non-profit organization based in Kigali, the capital city of Rwanda, Kicukiro District, Niboye Sector. DUHAMIC-ADRI is implementing a five-year PEPFAR/USAID funded Project named USAID IGIRE-JYAMBERE in all sectors of Nyarugenge and Muhanga Districts. The USAID IGIRE-JYAMBERE Activity is being implemented by a team of staff that provides technical, analytical, management, and interpersonal skills and experience at different level to ensure well rounded OVC-DREAMS. It is in this regards that DUHAMIC-ADRI would like to recruit one (1) qualified Data Clerk.

Job Location: DUHAMIC-ADRI Head offices-Kigali, Kicukiro.

Type of contract: Full time staff with One-year renewable based on performance.

Project duration: August 2022-August 2027 

The Net salary: 621,713 RWF.

Position Summary:

The Data Clerk will be responsible for organizing, entering, and maintaining accurate data in our systems. The ideal candidate will be detail-driven, highly organized, and able to manage large volumes of data efficiently. This position requires proficiency in data entry, data management, and using various software tools to ensure seamless data operations.

Key Responsibilities:

Enter, update, and maintain accurate data in organizational systems or databases.

• Review and verify data for accuracy and completeness.
• Generate reports and conduct basic data analysis.
• Ensure data security, confidentiality, and adherence to protection laws.
• Perform regular backups, data clean-up, and database integrity maintenance.
• Process and manage large datasets from multiple sources.
• Manage and ensure functionality of essential software like Microsoft Outlook; QuickBooks; HR software and UPKEEP online asset management software; M&E system;
• Provide technical support for virtual meeting tools such as Zoom, Microsoft Teams, and Google Workspace.
• Collaborate with departments for timely and accurate data processing.
• Assist in website maintenance and IT equipment procurement.
• Support IT systems by monitoring network devices, resolving connectivity issues, and maintaining optimal infrastructure performance.
• Assist with administrative tasks related to data management.
• Maintain physical security of hardware assets and oversee equipment servicing or replacement.
• Protect organization's digital assets from cyber threats
• Ensure the Data Backup and Recovery

Interested candidates shall fulfill the following conditions, qualification and skills:

• Having at least a Bachelor’s degree in Computer Sciences, Information Management,
• Having management skills with the ability of prioritization;
• Having an extensive experience in database management,
• Basic knowledge of data analysis or reporting tools,
• Having a proven experience of at least 2 years working experience in Information &Technology
• Having a strong and proven oral and written communication skills in English;
• Advanced computer skills in Microsoft word, Advanced excel, power point and Outlook;
• Having experience in Software engineering, networking and system administration,
• Ability to handle sensitive information with confidentiality,
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database software,
• Familiarity with office equipment such as printers and scanners,
• Ability to work independently and as part of a team
• The candidate should have the age not exceeding 35 years old;
• Working with INGO or NGOs settings is an added advantage;
• Be available and ready to start immediately with February, 2025;

Female and Persons with Disabilities candidates fulfilling required conditions and qualifications are encouraged to apply. 

Interested candidates will send their applications which includes a motivational letter, detailed CV, copy of degree(s) and relevant certificates, Copy of ID to the following email address: recruitment@duhamic.org.rw  no later than Wednesday, January, 15, 2025 at 12:00pm.

Late applications will not be considered and only shortlisted candidates will be contacted for exams.

Safeguarding Responsibilities:

• DUHAMIC-ADRI is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within DUHAMIC-ADRI Safeguarding Policy and related framework.
• DUHAMIC-ADRI has a zero-tolerance approach to any harm to, or exploitation of any person or child by any of our staff, or partners. DUHAMIC-ADRI reserves the right to seek information/investigation from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer;
• We participate in the investigation of Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, child abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• At any time, DUHAMIC-ADRI has the rights to check whether your organization complies with the safeguarding and protection procedures and take an appropriate action.”
• By submitting the application, the job applicants confirm that they have no objection to DUHAMIC-ADRI requesting the information specified above. 

By applying to this position, I understand and acknowledge that DUHAMIC-ADRI treat all people with dignity and respect and takes a zero tolerance on harassment, harm, sexual- (all forms of abuse), exploitation, child labor, and human trafficking and any other conduct that is discriminatory or disrespectful to others and case should be reported. DUHAMIC-ADRI with Zero tolerance on fraud and corruption principle didn’t tolerate any form of corruption.

Done at Kigali, January 08, 2025

MUHIGIRWA Benjamin

Executive Secretary