RECRUITMENT NOTICE No 02/LAF/25

The Legal Aid Forum (LAF) is the leading non-state legal aid and human rights civil society organization in Rwanda comprising of over 35 Organizations, all working towards improving access to justice, legal aid and human rights promotion and protection. 

To effectively accomplish its mission and vision, LAF is accepting applications from qualified and skilled individuals to fill the following vacant positions within its Secretariat:

Position: Executive Personal Assistant

Description

The Executive Personal Assistant provides high-level and professional administrative support to the office of the Executive Director within the Secretariat of the Legal Aid Forum. S/he works closely together with and reports directly to the Executive Director. The Responsibilities include but not limited to:

• Provide strategic and technical input to the Executive Director on programmatic priorities, ensuring alignment of ongoing projects 
• Oversee internal communication flows between the Executive Director’s office and departments, ensuring coherence and timely exchange of information.
• Efficiently manage the calendar of the Executive Director, scheduling and coordinating meetings, appointments, and travel arrangements.
• Serve as a liaison between the Executive Director and internal/external stakeholders, maintaining positive relationship and representing the Executive Director’s Office professionally.
• Arranging travels, visas and accommodation and occasionally travelling with the Executive Director.

• Support organizational planning and retreats, including agenda development, documentation of outcomes, and tracking of follow-up actions.
• Manage and prioritize incoming correspondence (emails, letters, and other communications), drafting and responding on behalf of the Executive Director where appropriate, to ensure timely and effective communication.
• Document discussions by taking accurate notes and preparing quality minutes and action points for follow-up 
• Ensure the Executive Director is well prepared for meetings and engagements by compiling relevant briefs, background documents, and talking points in advance.

Requirements

• Bachelor’s Degree from a recognized University in relevant fields such as Public Administration, International Relations, Law, ICT etc.
• At least 5 years of demonstrated professional experience in supporting executives in high-paced environments.
• Knowledge of donor-funded project cycles and experience supporting compliance, reporting, and coordination across programs.
• Excellent written and verbal communication skills, including the ability to prepare executive-level correspondence and presentations.
• Exceptional attention to detail and multitasking ability under tight deadlines.
• Proactive and self-driven, capable of anticipating needs and independently managing priorities.
• Ability to work collaboratively in interdisciplinary environment.
• Fluent in written and spoken English, French and Kinyarwanda.
• Proficiency in the use of computer and other IT tools.

• Strong planning and organisationnal skills.
• Demonstrating integrity and ethical standards.
• Experience working in the non-profit sector.

For Legal Aid Attorneys/Advocates, their applications should comprise: a CV, application letter, valid advocate’s card, recommendation letter from RBA as a proof for compliance and being in good standing with the Bar regulations.

For other applicants, applications should include a CV, 2 references, a letter of motivation, a copy of degree(s) and relevant Certificate(s). Applications should be addressed to the Director of Operationsand submitted electronically to: recruitment@legalaidrwanda.org. Closing date for applications is 13th December 2025 at 5:00 PM (Kigali Time).

Only shortlisted candidates will be contacted.

Done at Kigali, on 11th November 2025.

Arielle KAMANZI IRIBAGIZA

Director of Operations (ai)