Job responsibilities

Duties and responsibilities:

Participate in the preparation of action plans and budgets;
Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications;
Participate in budget negotiations with MINECOFIN;
Consolidate revenue collection reports in collaboration with RRA;
Coordinate the budget revision process
Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments;
Preparation of periodic fund requests from the Treasury;
Generate purchase orders for internal approval.
Processing commitments for different requests;
Ensure all invoices and various requests received from the financial controller are well verified before payment;
Check payment documents for further processing;
Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents;
Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines;
Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly;
Prepare bank accounts reconciliation statements;

Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement;
Implement strong internal control systems in decentralized entities to ensure transparency and accountability;
Provide technical / financial assistance to all implementing decentralized entities in the CoK;
Consolidate the financial reports and generate the accounting information of decentralised entities;
Preparation of periodic budget execution and financial statement reports;
Maintain and regularly update of CoK assets inventory register;
Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced;
Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department;
Consolidate and submit the annual performance evaluation report of employees to DAF for further review;
Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department;
Facilitate external and internal audit of the CoK;
Facilitate process of internal and external audit of different NBAs under CoK supervision;
Preparation and submission of activity plans and periodic reports;
Perform any other duties assigned by the supervisor.

Qualifications

Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 3 Years of relevant experience
Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with 1 Years of relevant experience
Master’s Degree in Accounting, Finance, Management with a CPA intermediate level /ACCA Fondation Level ( Competion of ACCA Aplied Skills Papers), Or CPFA/CPFM with 1 Years of relevant experience

Required competencies and key technical skills

Integrity
Strong critical thinking skills and excellent problem solving skills
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Resource management skills
Analytical skills
Decision making skills
Time management skills
Risk management skills
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
Verbal and written communication skills
Knowledge of Accounting principles and practices and financial data reporting
Communication skills

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Financial Specialist