Job Purpose

The role holder will be responsible for analyzing data, ensuring accurate management, and producing reports to support HR operations. The incumbent will manage the HR Information System (HRIS), ensuring it meets evolving HR needs, enhances system efficiency, automate processes, and adheres to regulatory requirements. Additionally, the role will involve overseeing tasks related to rewards and benefits.

Main Responsibilities

• Design and execute a calendar of HR reports that include key HR metrics for managerial use and decision-making.
• System Management: Oversee the operations of the HRIS, including payroll management, employee data management, and leave management. Track system functionality, uptime, and data integrity.
• Data Analysis and Reporting: Maintain reporting tools and dashboards that provide actionable insights into HR metrics and help drive strategic decision-making.
• Ensure the HRIS system is user-friendly, train staff on the use of HR systems, and provide ongoing technical support, troubleshooting issues, and resolving system-related queries.
• Identify opportunities for system upgrades, process improvements, and automation of repetitive HR processes, collaborating with IT and external vendors to align with evolving HR processes and organizational needs.
• Ensure data accuracy, consistency, and security by setting up proper access controls, audits, and compliance with data privacy laws, legal regulations, and company policies.
• Oversee the management of employee data, including new hires, terminations, promotions, transfers, and changes in compensation. Ensure employee records are up-to-date and accurately reflected in the HRIS.
• Prepare the annual HR budget, and, working with Finance, provide monthly reports on utilization, highlighting any variances and recommending remedial actions as relevant.
• Oversee the administration of employee rewards, benefits, and compensation data. Support the development and execution of bonus, salary, and benefits reviews.
• Participate in the yearly performance appraisal assessment and evaluation process (Balanced Scorecard) for data consolidation and meaningful reporting of performance.
• Conduct benefit awareness training for all staff and ensure the annual provision of total reward statements for all employees.

Daily Responsibilities

• Prepare and provide all HR metrics/reports.
• Track and monitor leave liability and share reports with line managers.
• Reconcile HR systems for data accuracy.
• Analyze and compile staff data and rewards information.

Educational Qualifications and Work Experience

• Bachelor’s degree in Human Resources or Business Administration (Finance).
• Professional qualification: SHRM-CP, SHRM-SCP, PHRi, SPHRi, or CIPD.
• Minimum five (5) years’ experience in Compensation & Benefits Management, Performance Management, and Job Evaluation.
• Master's degree is an added advantage.