Call for Applications

Human Resources and International Students Officer at the Protestant University of Rwanda (PUR)

The Protestant University of Rwanda (PUR) is seeking a qualified and dynamic individual to fill the position of Human Resources and International Students Officer. This role is critical in supporting the university’s HR functions and fostering the integration of international students.

Key Responsibilities

1.1 Human Resources Management

• Assist senior management in understanding and implementing HR policies and procedures.
• Develop and implement HR policies, including performance management, recruitment, disciplinary procedures, and staff promotions.
• Manage staff recruitment processes, including job descriptions, advertisements, application reviews, shortlisting, interviews, selection, and appointment.
• Update monitoring and evaluation tools and promote equality and diversity among employees.
• Identify and analyze employee training needs in collaboration with departments and senior management.
• Develop HR planning strategies that address both immediate and long-term staff requirements.
• Advise on pay, benefits, and promotion policies.
• Interpret and advise on employment laws.
• Handle grievances and implement disciplinary procedures.
• Ensure proper organization and accessibility of employee records.
• Develop staff development plans, retention strategies, HR needs assessments (SWOT analysis), and annual recruitment plans.
• Implement legally binding decisions from the disciplinary committee and other staff supervisors.
• Prepare staff statistics for senior management reporting.

• Ensure staff have adequate office space and a safe working environment.
• Prepare contracts, appointment, and confirmation letters.
• Plan and implement induction programs for new staff.
• Manage staff exit processes, including handovers and final financial statements.
• Issue employment testimonials when required.
• Supervise and monitor apprenticeship and internship programs at PUR.
• Prepare statistics for staff medical insurance.
• Organize social activities for staff well-being in line with PUR policies.
• Handle all legal related matters if the institution including, advice and referrals to appropriate professionals.
• Perform other duties as assigned by the line manager or superior.

1.2 International Office Responsibilities

• Facilitate the recruitment of international students.
• Address queries from international students and process equivalency certifications.
• Collaborate with the Dean of Students on matters concerning international student welfare.
• Maintain up-to-date records of international students.
• Represent PUR at recruitment fairs.
• Coordinate staff and student mobility programs.
• Organize cultural events promoting inclusivity and celebrating diversity in collaboration with the Dean of Students.
• Initiate and follow up on partnerships with universities, research institutions, and organizations worldwide, connecting them to relevant PUR units based on the partnership domains.

Requirements

• A Bachelor’s or Master’s degree in Human Resources Management, Law, Business Administration, Organizational Development, or a related field.
• Proven experience in HR management and administration.
• Knowledge of labor laws and best HR practices.
• Experience in student affairs or international student recruitment is an added advantage.
• Strong organizational, communication, and interpersonal skills.
• Ability to work effectively in a multicultural and academic environment.
• Proficiency in English and French; knowledge of Kiswahili is an added advantage.
• Competence in using HR management software and MS Office tools.
• A professional qualification in HRM will be an advantage.

Application Documents Required

Applicants must submit the following documents:

• Motivation letterin English addressed to the Vice-Chancellor of PUR
• Curriculum Vitae (CV)in English with three reference persons

• Certified copies of university degrees, transcripts, and other relevant certificates
• Degree equivalenceif the degree was obtained abroad
• Copy of National ID
• Two recommendation letterssigned by former employers or professors
• Any other supporting documents deemed important by the applicant

N.B. All documents must be scanned as one single document 

Application Process

Interested candidates are encouraged to submit their applications online at https://forms.gle/4mpmpaGx7e4zSxpm6 by March 5, 2025.

Only shortlisted candidates will be contacted for exams.

Done at Huye, February 19, 2025.

Rev. Dr. Emmanuel MUHOZI

PUR DVCAF